AGENDA
CITY COUNCIL MEETING
CITY OF SHELBY
November 16 2020
6.30 PM
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 16 20 a
11 16 20 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/02/20 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
• Ordinance No. 843 (1st rdg) re: Marijuana Dispensaries (pg. 8)
• 11/3/2020 Election Results That Affect the City (pgs. 9-11)
CITY FINANCE OFFICER
• City Judge’s Report, October 2020 (pgs. 12-19)
• Bank Account Report (pg. 20), Budget Year to Date (pgs. 21), Vendor Summary (pgs. 22-23), Enterprise Funds (pgs. 24-27), Statement of Expenditures (pgs. 28-52), Revenues (pgs. 53-62), Cash Flow Report (pg. 63), October 2020
• City of Shelby Delinquent Taxes, 10/31/2020 (pg. 64)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Triple Tree Engineering Task Order (pgs. 65-75)
• Great West Wellfield Task Order (pgs. 76-139)
• Dumpster Purchase / Container Lids
• Business License
• Lighting Projects Review
ADJOURN
November 2 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 02 20
OPEN PUBLIC HEARING
• CDBG Housing Stabilization Grant•
APPROVAL OF MINUTES
• Regular Council Meeting, 10/19/20 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 10/31/20 (pgs. 7-20)
BUILDING INSPECTOR
• Building Inspector Report, October 2020 (pg. 21)
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 10/26/20 (pgs 22-25)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Resolution No. 2027 re: Authorize Submission of a CDBG Application (pgs 26-27)
OTHER MATTERS
• Great West Task Order, Wellfield
• Water Rights
• Clothing Allowance (pg 28)
• Radio Communications
• Letter of Support (pg 29)
ADJOURN
October 19
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 19 20
APPROVAL OF MINUTES
• Regular Council Meeting, 10/05/20 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, September 2020 (pgs. 8-15)
• Bank Account Report (pg. 16), Budget Year to Date (pgs. 17), Vendor Summary (pgs. 18-19), Enterprise Funds (pgs. 20-23), Statement of Expenditures (pgs. 24-48), Revenues (pgs. 49-58), Cash Flow Report (pg 59), September 2020
• City of Shelby Delinquent Taxes, 9/30/2020 (pg. 60)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• CDBG Housing Stabilization Program
OTHER MATTERS
• Skateboard Park
• Trail Design Bid (pgs. 67-69)
ADJOURN
October 5, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 05 20
OPEN PUBLIC HEARING
• Conditional Use Permit – Dabuchas’ Outdoors, 501 Glacier Ave
APPROVAL OF MINUTES
• Regular Council Meeting, 09/21/20 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 09/30/20 (pgs. 8-19)
BUILDING INSPECTOR
• Building Inspector Report, September 2020 (pg. 20)
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 9/28/20 (pgs 21-22)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Dump Truck Purchase (pg.23)
• Structural Evaluation (pgs. 24-25)
• Storm Water Change Order #8 – Quantity Adjustment (pgs. 26-29)
• SK Geotechnical – 4th Cell (pgs. 30-36)
• Meter Purchase
• Computer Purchase
• Landfill & Civic Center Security Cameras (pgs. 37-58)
• Wellfield Project
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 21 20 a
09 21 20 b
APPROVAL OF MINUTES
• Regular Council Meeting, 09/08/20 (pgs. 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board Minutes, 9/14/2020 (pg 9)
BUILDING INSPECTOR
• Conditional Use Permit Annual Review (pgs 10-15)
CITY ATTORNEY
• NCMRWA – Water Transmission Agreement (pgs 16-24)
• NCMRWA – OM&R Agreement (pgs 25-32)
CITY FINANCE OFFICER
• City Judge’s Report, August 2020 (pgs. 33-46)
• Bank Account Report (pg. 47), Budget Year to Date (pgs. 48), Vendor Summary (pgs. 49-50), Enterprise Funds (pgs. 51-54), Statement of Expenditures (pgs. 55-78), Revenues (pgs. 79-87), Cash Flow Report (pg 88), August 2020
• City of Shelby Delinquent Taxes, 8/31/2020 (pg. 89)
• Civic Center Purchase (pgs 90-93)
• Cares Act
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Arbor Day Proclamation (pg 94)
• Skate Park
ADJOURN
September 8, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 08 20 a
09 08 20 b
OPEN PUBLIC HEARING
•Show Cause Hearing – Silver Key, 619 Ash Ave (pgs 5-7)
APPROVAL OF MINUTES
• Regular Council Meeting, 08/17/20 (pgs. 8-10)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 08/31/20 (pgs. 11-25)
BUILDING INSPECTOR
• Building Inspector Report, August 2020 (pg. 26)
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 8/19/20 (pg 27)
• Park & Rec Committee Meeting Minutes, 8/31/20 (pgs 28-31)
CITY ATTORNEY
• Resolution No. 2018 (2nd rdg) re: Assessing FY 2020 Lighting Maintenance (pg 32)
• Resolution No. 2019 (2nd rdg) re: Assessing FY 2020 Street Maintenance (pg 33)
• Resolution No. 2020 (2nd rdg) re: Assessing FY 2020 Park Maintenance (pg 34)
• Resolution No. 2021 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 35)
• Resolution No. 2023 re: Setting Tax Levy and Adopting FY 21 Budget (pg 36)
• Resolution No. 2024 re: Requesting Distribution of Bridge & Road Safety and Accountability Program Funds (pgs 37-39)
• Resolution No. 2025 re: Weed Liens (pg 40)
CITY FINANCE OFFICER
• FY 21 Final Budget (pgs 41-119)
• Copier Purchase
• Core and Main Purchase
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stirling Alley Closure
ADJOURN
August 17, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 17 20 a
08 17 20 b
OPEN PUBLIC HEARING
• Variance – Hi Line Masonry Shipping Container (pgs. 5-8)
APPROVAL OF MINUTES
• Regular Council Meeting, 06/15/20 (pgs. 9-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 06/30/20 (pgs. 12-27)
BUILDING INSPECTOR
• Building Inspector Report, June 2020 (pg. 28)
• Hi-Line Masonry Shipping Container
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 6/17/2020 (pg. 29)
CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 30)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Paving Bids (pg. 31)
• Ward 2 Vacancy (pg. 32-34)
• Triple Tree – 5 Year Contract (pgs. 35-100)
• Great West – 5 Year Contract (pgs. 101-107)
• Annexation – 6-acre tract north of Coyote Hills (pg. 108)
ADJOURN
August 10, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 10 20 Special Meeting
INFRASTRUCTURE TOUR
OTHER MATTERS
• Speed Sign Purchase
• Fire Department Purchase
ADJOURN
July 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 03 20 page 1
08 03 20 page 2
OPEN PUBLIC HEARING
• Show Cause Hearing – Azure/Peterson Estate, 820 & 818 9th Ave S (pgs. 5-8)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/20/20 (pgs. 9-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 07/31/20 (pgs. 12-23)
BUILDING INSPECTOR
• Building Inspector Report, July 2020 (pg. 24)
• Building Inspector Revenue, FY 2019-20 (pg. 25)
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
• FY 21 Preliminary Budget (pgs. 26-104)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Close Fund 2936
• Stirling Alley Closure
• Paving (pg. 105)
• Great West Task Order (pg. 106)
July 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 20 20 a
07 20 20 b
OPEN PUBLIC HEARING
• CDBG Application – Water System Improvements
• Show Cause Hearing – Azure/Peterson Estate, 820 & 818 9th Ave S (pgs. 5-8)
• Show Cause Hearing – Waters Property, 102 1st St SE (pgs. 9-12)
• Show Cause Hearing – O’Haire Signage (Main Street) (pgs. 13-15)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/06/20 (pgs. 16-18)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS (End of Year Batch) (pg. 19)
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 7/13/2020 (pg. 20)
o Stirling Alley Closure
• Minutes of Safety Committee & Employee Quarterly Meeting, 7/15/2020 (pg. 21)
CITY ATTORNEY
• Ordinance No. 842 (2nd rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 22)
• Resolution No. 2017 re: CDBG Application (pg. 23)
CITY FINANCE OFFICER
• City Judge’s Report, June 2020 (pgs. 24-34))
• Bank Account Report (pg. 35), Budget Year to Date (pgs. 36-37)), Vendor Summary (pgs. 38-39), Enterprise Funds (pgs. 40-43), Statement of Expenditures (pgs. 44-69)), Revenues (pgs. 70-80)), Cash Flow Report (pg. 81), June 2020
• City of Shelby Delinquent Taxes, 6/30/2020 (pg. 82)
CITY SUPERINTENDENT
• Dump Truck Repair
COMMUNITY DEVELOPMENT DIRECTOR
•
OTHER MATTERS
• Committee Listings (pgs. 83-88)
• Infrastructure Tour
ADJOURN
July 6, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 06 20 a
07-06-20-b1
07 06 20 b2
07 06 20 handouts
OPEN PUBLIC HEARING
• Variance – Hi Line Masonry Shipping Container (pgs. 5-8)
APPROVAL OF MINUTES
• Regular Council Meeting, 06/15/20 (pgs. 9-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 06/30/20 (pgs. 12-27)
BUILDING INSPECTOR
• Building Inspector Report, June 2020 (pg. 28)
• Hi-Line Masonry Shipping Container
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 6/17/2020 (pg. 29)
CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 30)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Paving Bids (pg. 31)
• Ward 2 Vacancy (pg. 32-34)
• Triple Tree – 5 Year Contract (pgs. 35-100)
• Great West – 5 Year Contract (pgs. 101-107)
• Annexation – 6-acre tract north of Coyote Hills (pg. 108)
ADJOURN
June 15, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 15 20 a
06 15 20 b
OPEN PUBLIC HEARING
• TBID 2020-2021 Work Plan
• Variance – Hi Line Masonry Shipping Container
APPROVAL OF MINUTES
• Regular Council Meeting, 06/01/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg 8)
• Resolution No. 2016 re: Adoption of State Procurement Provisions For UV Reactor Purchase (pgs 9-14)
CITY FINANCE OFFICER
• City Judge’s Report, May 2020 (pgs 15-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), May 2020
• City of Shelby Delinquent Taxes, 5/31/2020 (pg 71)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• TBID 2020-2021 Work Plan (pgs 72-75)
OTHER MATTERS
• 5 Year Engineering Contract
• Ward 2 Letters of Interest
• 12th Street & 1st Ave North
ADJOURN
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
June 1, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 01 20
APPROVAL OF MINUTES
• Regular Council Meeting, 05/18/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 05/31/20 (pgs 8-20)
BUILDING INSPECTOR
• Building Inspector Report, May 2020 (pg 21)
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 5/20/2020 (pg 22)
• Park & Recreation Meeting Minutes, 5/26/20 (pgs 23-26)
CITY ATTORNEY
• Rescind Ordinance 841 re: Authorizing Mayor to Declare an Emergency (pgs 27-30)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, May 2020 (pg 31)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Vehicle Purchase (pgs 32-33)
• Council Member Tustian Resignation Ward 2
• Declaration of Vacancy for Ward 2
• Citizen Discount – Lake Sheloole Campground
• Shelby Volunteer Fire Department Purchase (pg 34)
• Storm Water Project-Engineering Amendment
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
May 18, 2020
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 18 20 a
05 18 20 b
OPEN PUBLIC HEARING
• Water Infrastructure Preliminary Engineering Report
• TSEP Grant Application & Environmental Review
• RRGL Grant Opportunity
APPROVAL OF MINUTES
• Regular Council Meeting, 05/04/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2012 – A Resolution to Authorize Submission of TSEP/RRGL Applications (pg 8)
• Resolution No. 2013 – A Resolution Adopting the 2020 Water System Preliminary Engineering Report (PER) (pg 9)
• Resolution No. 2015 – A Resolution to Accept the Determination that a Categorical Exclusion is Appropriate for the City of Shelby Water Infrastructure Improvement Project (pg 10)
• Authorization to Submit Application to RRGL – Renewable Resource Grant and Loan Program (pg 11)
CITY FINANCE OFFICER
• City Judge’s Report, April 2020 (pgs 12-22)
• Bank Account Report (pg 23), Budget Year to Date (pg 24), Vendor Summary (pgs 25), Enterprise Funds (pgs 26-29), Statement of Expenditures (pgs 30-54), Revenues (pgs 55-64), Cash Flow Report (pg 65), April 2020
• City of Shelby Delinquent Taxes, 4/30/2020 (pg 66)
CITY SUPERINTENDENT
OTHER MATTERS
• Vehicle purchase (pg 67-68)
• Lake Sheloole Bike Trail
• Civic Center
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
May 4
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 04 20
OPEN PUBLIC HEARING
• CDGB Program Income Revolving Loan Fund
APPROVAL OF MINUTES
• Regular Council Meeting, 04/20/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 04/30/20 (pgs 8-17)
BUILDING INSPECTOR
• Building Inspector Report, April 2020 (pg 18)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Park & Recreation Meeting Minutes, 4/27/20 (pgs 19-20)
CITY ATTORNEY
• Ballot Language for Prohibiting Hand Held Devices While Driving Referendum (pg 21)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, April 2020 (pg 22)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 106 Plum Street Sidewalk
• KLJ Quantity Change Order – Humic Growth Solutions Water Line (map pgs 23-26)
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
April 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 20 20 a
04 20 20 b
OPEN PUBLIC HEARING
• Water Infrastructure Preliminary Engineering Report
• TSEP & RRGL Grant Opportunities Updates
• CDBG Program Income Revolving Loan Fund
APPROVAL OF MINUTES
• Regular Council Meeting, 04/06/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2012 re: To Authorize Submission of a TSEP Application (pg 8)
• Resolution No. 2013 re: To Adopt the 2020 Water System Preliminary Engineering Report (PER) (pg 9)
• Resolution No. 2014 re: Mayors Spending Authorization
• Ballot Language or Prohibiting Hand Held Devices While Driving Referendum
• Approval of CDBG Economic Program Plan – Revolving Loan Fund (pgs 10-19)
CITY FINANCE OFFICER
• City Judge’s Report, March 2020 (pgs 20-43)
• Bank Account Report (pg 44), Budget Year to Date (pg 45), Vendor Summary (pgs 46-47), Enterprise Funds (pgs 48-51), Statement of Expenditures (pgs 52-76), Revenues (pgs 77-86), Cash Flow Report (pg 87), March 2020
• City of Shelby Delinquent Taxes, 3/31/2020 (pg 88)
CITY SUPERINTENDENT
• Water Meter Purchase
• Gravel Purchase
OTHER MATTERS
ADJOURN
April 6, 2020
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 06 20
OPEN PUBLIC HEARING
• MT Fish, Wildlife & Parks Pond Program – Environmental Assessment
APPROVAL OF MINUTES
• Regular Council Meeting, 03/16/20 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Laura Langdon, KLJ
CLAIMS REPORT 03/31/20 (pgs 7-21)
BUILDING INSPECTOR
• Building Inspector Report, March 2020 (pg 22)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 3/18/20 (pg 23)
• Park & Recreation Update, March 2020 (pgs 24)
CITY ATTORNEY
• Ballot Language or Prohibiting Hand Held Devices While Driving Referendum
• Ordinance No. 841 re: Ordinance Giving Mayor Authorization to Declare an Emergency (pgs 26-28)
• Declaration of Emergency (pgs 29-31)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, March 2020 (pg 32)
• Health Rates (pg 33)
CITY SUPERINTENDENT
• Curb and Gutter
COMMUNITY DEVELOPMENT DIRECTOR
• Community Development Report (pgs 34-35)
• Community Pond Program Boat Dock Bid Approval
• Notice to Proceed – Downtown Shelby Historic Preservation Plan (pgs 36-39)
• Tree Bid for Arbor Day Grant & Urban Forestry Development Grant
OTHER MATTERS
• Tank Coating (pgs 40-42)
• Water Infrastructure Preliminary Engineering Report
• TSEP & RRGL Grant Opportunities Updates
• Garbage Truck Repairs
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
March 16, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 16 20 a
03 16 20 b
APPROVAL OF MINUTES
• Regular Council Meeting, 03/02/20 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 03/09/20 (pg 7)
CITY ATTORNEY
• Irvin Trust Grazing and Fence Easement (pgs 8-13)
• Golf Course Road Right-Of-Way (pgs 14-18)
CITY FINANCE OFFICER
• City Judge’s Report, February 2020 (pgs 19-33)
• Bank Account Report (pg 34), Budget Year to Date (pg 35), Vendor Summary (pgs 36-37), Enterprise Funds (pgs 38-41), Statement of Expenditures (pgs 42-66), Revenues (pgs 67-76), Cash Flow Report (pg 77), February 2020
• City of Shelby Delinquent Taxes, 2/29/2020 (pg 78)
• Notice to Proceed – Downtown Shelby Historic Preservation Plan (pgs 79-82)
CITY SUPERINTENDENT
OTHER MATTERS
• Fire Department Rec Pass
• Stormwater Change Order #7
ADJOURN
March 2, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 02 20
APPROVAL OF MINUTES
• Regular Council Meeting, 02/18/20 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 02/28/20 (pgs 7-19)
BUILDING INSPECTOR
• Building Inspector Report – no permits issued
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 2/24/20 (pgs 20-21)
CITY ATTORNEY
• Ordinance No. 840 re: Prohibiting Hand Held Devices While Driving, 2nd reading (pgs 22-24)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, February 2020 (pg 25)
CITY SUPERINTENDENT
• Pool Gutter Grout
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Century Hot Mix (pgs 26-41)
• MT WFP Community Pond Development – comment period for environmental review
• Landfill Engineering Services (pgs 42-44)
• Civic Center Pass Rates
ADJOURN
February 18, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
Feb 18 2020
Feb 18 2020 b
APPROVAL OF MINUTES
• Regular Council Meeting, 02/03/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 840 Prohibiting Hand Held Devices While Driving, 1st reading (pgs 8-9)
CITY FINANCE OFFICER
• City Judge’s Report, January 2020 (pgs 10-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), January 2020
• City of Shelby Delinquent Taxes, 1/31/2020(pg 71)
CITY SUPERINTENDENT
OTHER MATTERS
• Northern Transit Interlocal Contribution (pg 72)
ADJOURN
February 3, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 03 20
OPEN PUBLIC HEARING
• General Needs Assessment (pgs 5-8)
• Roof repair (pg9)
APPROVAL OF MINUTES
• Regular Council Meeting, 1/21/20 (pgs 10-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 01/31/20 (pgs 12-23)
BUILDING INSPECTOR
• Building Inspector Report (pg 24)
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 1/27/20 (pgs 25-27)
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 2011 re: Roof Renovation of Shelby Town Hall
• Draft Ordinance No. 840 re: Cell Phones (pgs 28-38)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, January 2020 (pg 39)
CITY SUPERINTENDENT
• Backhoe Repair
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Civic Center Door Lock System
ADJOURN
January 21, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
1 21 20 a
1 21 20 b
OPEN PUBLIC HEARING
• Preservation Grant Opportunity – Shelby Town Hall Roof Restoration (pg 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 01/08/20 (pgs 6-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 1/15/2020 (pg 9)
CITY ATTORNEY
• Draft Ordinance No. 840 re: Cell Phones (pgs 10-11)
CITY FINANCE OFFICER
• City Judge’s Report, December 2019 (pgs 12-23)
• Bank Account Report (pg 24), Budget Year to Date (pg 25), Vendor Summary (pgs 26-27), Enterprise Funds (pgs 28-31), Statement of Expenditures (pgs 32-56), Revenues (pgs 57-66), Cash Flow Report (pg 67), December 2019
• City of Shelby Delinquent Taxes, 12/31/19(pg 68)
• Handheld Meter Reading Device Upgrade (pgs 69-73)
CITY SUPERINTENDENT
• Prison Shredder (pgs 74-77)
COMMUNITY DEVELOPMENT DIRECTOR
•OTHER MATTERS
• Dates for Engineering Interviews (pgs 78-79)
ADJOURN
January 8, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 08 20
APPROVAL OF MINUTES
• Regular Council Meeting, 12/16/19 (pgs 5-7)
CLAIMS REPORT 12/31/19 (pgs 8/21)
DISCUSSION
• Cell Phone Ballot Language
OATH OF OFFICE (pgs 22-25)
• Bill Moritz
• Sanna Clark
• Lyle Kimmet
• Joe Flesch
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
BUILDING INSPECTOR
• Building Inspector Report, December 2019 (pg 26)
• Adoption of 2018 ICC Building Codes (pgs 27-30)
COMMITTEE REPORTS
CITY ATTORNEY
• Resolution 2010 re: Approving Elected & Appointed Officials into Employee Benefits Program (pg 31)
• Draft Ordinance No. 840 for Cell Phone Ballot Language (pg 32-33)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, December 2019 (pg 34)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 2020 Shelby Volunteer Fire Department Officers (pg 35)
• Ward 1 Vacancy
• Stop Sign on Corner of Sheridan & Park
• Committee Listings (pgs 36-41)
ADJOURN
December 16, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 16 19 a
12 16 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Logan Tweet
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 840 (2nd rdg) re: Cell Phones (pgs 7-8)
• Resolution No. 2009 re: Approving the Application of the MT State Parks Recreational Trails Program (pg 9)
CITY FINANCE OFFICER
• City Judge’s Report, November 2019 (pgs 10-22)
• Bank Account Report (pg 23), Budget Year to Date (pg 24), Vendor Summary (pgs 25-26), Enterprise Funds (pgs 27-30), Statement of Expenditures (pgs 31-55), Revenues (pgs 56-65), Cash Flow Report (pg 66), November 2019
• City of Shelby Delinquent Taxes, 11/30/2019 (pg 67)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Public Safety Commission Appointment
• Ballot Measures for Cell Phone Ordinance
• Williamson Building – 45-day extension
• Humic 30 Day Extension (pgs 68-70)
• Water PER (pgs 71-73)
• MT FWP Community Pond Program Grant Application
• Revitalizing Montana’s Rural Heritage Project
• Stormwater Change Order
ADJOURN
December 2, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 02 19 a
12 02 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/18/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items
CLAIMS REPORT 11/30/19 (pgs 7-20)
BUILDING INSPECTOR
• Building Inspector Report, November 2019 (no permits issued)
COMMITTEE REPORTS
• Park & Recreation Committee Meeting, 11/25/19 (pgs 21-23)
CITY ATTORNEY
• Ordinance No. 840 (1st rdg) re: Cell Phones (pgs 24-26)
CITY FINANCE OFFICER
• Payroll Expense by Department, November 2019 (pg 27)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Recreational Trail Program Application/Commitment of Funds Approval
OTHER MATTERS
• Tesla Charging Station
• National Fitness Campaign (pgs 28-37)
• Public Safety Commission Appointment
• Reschedule January 6, 2020 Council Meeting
ADJOURN
November 18, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 18 19 a
11 18 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Toole County Transportation Safety Committee/DUI Task Force re: Banning the Use of Handheld Cellular Devices in the City of Shelby (pgs 8-9)
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 840 re: Cell Phones (pgs 10-11)
CITY FINANCE OFFICER
• City Judge’s Report, October 2019 (pgs 12-25)
• Bank Account Report (pg 26), Budget Year to Date (pg 27), Vendor Summary (pgs 28-29), Enterprise Funds (pgs 30-33), Statement of Expenditures (pgs 34-58), Revenues (pgs 59-68), Cash Flow Report (pg 69), October 2019
• City of Shelby Delinquent Taxes, 10/31/2019 (pg 70)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Tesla Charging Station
• Water PER
ADJOURN
November 4, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 04 19
APPROVAL OF MINUTES
• Regular Council Meeting, 10/23/19 (pgs 5-6)
APPEARANCE REOUESTS
• Agenda Items / Non-Agenda Items o Tesla Charging Station (pgs 7-17) o Luke LaLiberty, KLJ
CLAIMS REPORT 10/31/19 (pgs 18-31)
BUILDING INSPECTOR
• Building Inspector Report, October 2019 (pg 32)
COMMITTEE REPORTS
• Safety Committee & Employee Quarterly Meeting, 10/23/19 (pg 33)
• Park & Recreation Committee Meeting, 10/28/19 (pg 34-35)
CITY ATTORNEY
• First Addendum to Buy-Sell Agreement for 230 Main Street (pg 36-37)
CITY FINANCE OFFICER
• Payroll Expense by Department, October 2019 (pg 38)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Civic Center Rec Attendant
• Holiday Office Closures (Day after Thanksgiving and Christmas Eve)
• Wellfield Change Order #3 (pgs 39-44)
ADJOURN
October 23, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 23 19 a
10 23 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 10/07/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2008 re: Intent to Sell Certain City of Shelby Real Property to Silver Key, LLC (pg 7)
CITY FINANCE OFFICER
• City Judge’s Report, September 2019 (pgs 8-20)
• Bank Account Report (pg 21), Budget Year to Date (pg 22), Vendor Summary (pgs 23-24), Enterprise Funds (pgs 25-28), Statement of Expenditures (pgs 29-53), Revenues (pgs 54-63), Cash Flow Report (pg 64), Project Budgets (pg 65), September 2019
• City of Shelby Delinquent Taxes, 9/30/2019 (pg 66)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stormwater Phase 2 Change Order #1 (pg 67-69)
• Traffic Control [corner of 5th St S and 9th Ave S and corner of 6th Ave S and 5th St S] (pg 70)
• Flowable Fill for Crossings that Tie into Highway 2
ADJOURN
October 11, 2019
12 P.M
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
CITY FINANCE OFFICER
CITY SUPERINTENDENT
Pool Gutter Bid Award
Flowable Fill For Hwy 2 Laterals
OTHER MATTERS
ADJOURN
October 7, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 07 19
APPROVAL OF MINUTES
• Regular Council Meeting, 9/16/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items
CLAIMS REPORT 9/30/19 (pgs 77-22)
BUILDING INSPECTOR
• Building Inspector Report, September 2019 (pg 23)
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
• Payroll Expense by Department, September 2019 (pg 24)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stop Signs [corner of 5th St So and 9th Ave S and corner of 6th Ave S and 5th St S] (pgs 25-27)
• Marias Livestock Association
• Review of Source Water Protection Plan
• Reschedule 10/21 Council meeting to 10/23
• Arbor Day Proclamation (pg 28)
• 3rd Street Lateral
• Wellfield Bid Award (pg 29)
ADJOURN
September 16, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 16 19 a
09 16 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 09/03/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2007 re: Cancel General Election (pg 9)
CITY FINANCE OFFICER
• City Judge’s Report, August 2019 (pgs 10-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), Project Budgets (pg 71), August 2019
• City of Shelby Delinquent Taxes, 8/31/2019 (pg 72)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Screen Tops Bid (pg 73)
ADJOURN
September 3, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 03 19 a
08 19 19 b
09 03 19 c
OPEN PUBLIC HEARING
• Special Assessments
• Budget FY 2019-20
COMMUNITY DECAY FOR PROPERTIES OWNED BY:
• Dick Miller, 327 Galena St
• Dennis Knickerbocker, 321 7th Ave S
• Rena Petersen, 341 7th Ave S
• Teddy Mierzwinski, 735 Teton Ave
APPROVAL OF MINUTES
• Regular Council Meeting, 8/19/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items – Kaden Haight, Eagle Scout Project
CLOSE PUBLIC HEARING
CLAIMS REPORT 8/31/19 (pgs 8-23)
BUILDING INSPECTOR
• Building Inspector Report, July 2019 – No permits issued in August (pg 24)
• Cactus Lane Street Closure (pgs 25-28)
COMMITTEE REPORTS
• Park & Rec Committee Report, 8/26/19 (pgs 29-30)
CITY ATTORNEY
• Resolution No. 1992– Sidewalk Assistance Funding Program (pgs 31-32)
• Resolution No. 1995 (2nd rdg) re: Assessing FY 2019 Street Maintenance (pgs 33-34)
• Resolution No. 1996 (2nd rdg) re: Assessing FY 2019 Park Maintenance (pg 35)
• Resolution No. 1997 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 36)
• Resolution No. 1998 (2nd rdg) re: Assessing FY 2019 Lighting Maintenance (pg 37)
• Resolution No. 2003 re: Fixing the Tax Levy for FY Ending 6/30/20 (pg 38)
• Resolution No. 2004 re: TBID Lodging Fee Increase (pg 39)
• Resolution No. 2005 re: Requesting Distribution of Bridge & Road Safety & Accountability Program Funds (pgs 40-41)
• Resolution No. 2006 re: Weed Liens (pg 42)
• Amending Personnel Policy to Require City Residency
CITY FINANCE OFFICER
• Payroll Expense by Department, August 2019 (pg 43)
• FY 20 Budget (pgs 44-125)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Offers to Purchase Williamson Building (pgs 126-128)
• Shelby Storm Water Change Order #6 (pgs 129-133)
ADJOURN
August 19, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 19 19 a
08 19 19 b
OPEN PUBLIC HEARING
• Budget FY 2019-20
• Special Assessments
FY 2019-20 Final Budget
APPROVAL OF MINUTES
• Regular Council Meeting, 08/05/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Dennis Knickerbocker
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 1995 (1st rdg) re: Assessing FY 2019 Street Maintenance (pgs 9-10)
• Resolution No. 1996 (1st rdg) re: Assessing FY 2019 Park Maintenance (pg 11)
• Resolution No. 1997 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 12)
• Resolution No. 1998 (1st rdg) re: Assessing FY 2019 Lighting Maintenance (pg 13)
• Resolution No. 2000 re: Manufacturing Bond (pg 14)
• Resolution No. 2002 re: Water, Sewer, Garbage Liens (pg 15)
CITY FINANCE OFFICER
• City Judge’s Report, July 2019 (pgs 16-34)
• Bank Account Report (pg 35), Budget Year to Date (pg 36), Vendor Summary (pgs 37-38), Enterprise Funds (pgs 39-42), Statement of Expenditures (pgs 43-67), Revenues (pgs 68-76), Cash Flow Report (pg 77), Project Budgets (pg 78), July 2019
• City of Shelby Delinquent Taxes, 7/31/2019 (pg 79)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Army Corp of Engineers WORDA Grant Update
• 12th Street Paving
ADJOURN
August 5, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 05 19 a
08 05 19 b
08 05 19 c
OPEN PUBLIC HEARING re: Application to MDOC Local Assistance Program
OPEN SHOW CAUSE HEARINGS – Community Decay for properties owned by:
• Dick Miller, 327 Galena St (pgs 5-12)
• Dennis Knickerbocker, 321 7th Ave S (pgs 13-21)
• Rena Petersen, 341 7th Ave S (pgs 22-29)
• Teddy Mierzwinski, 735 Teton Ave (pgs 30-35)
APPROVAL OF MINUTES
• Regular Council Meeting, 715/19 (pgs 36-38)
• Special Budget Meeting, 7/22/19 (pg 39)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items
CLOSE PUBLIC HEARING
CLOSE SHOW CAUSE HEARINGS
CLAIMS REPORT 7/31/19 (pgs 40-53)
BUILDING INSPECTOR
• Building Inspector Revenue Report, FY 2018-19 (pg 54)
COMMITTEE REPORTS
• Safety Committee Report & Employee Quarterly Meeting, 7/17/19 (pg 55)
CITY ATTORNEY
• Resolution No. 1994 re: Application to MDOC Local Assistance Program (pg 56)
• Resolution No. 1999 re: Sewer Project Bond (pgs 57-111)
• Resolution No. 2001 re: Intent to Sell Certain City of Shelby Real Property to Darryl Vandekop (pgs 112-117)
• Ordinance No 839 (2nd rdg) re: Revising Animal Control (pgs 118-124)
CITY FINANCE OFFICER
• Payroll Expense by Department, July 2019 (pg 125)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stores Fence Variance (Diagram)
• Lance Stewart – Water Sponsor
• 3rd Street Lateral (pgs 126-128)
• Task Order Amendment – Shelby Storm Water Improvements (pgs 129-131)
• City Property for Sale – Williamson Building & Rainbow Hotel
• Airport Water Line
ADJOURN
July 23, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 23 19 Special Meeting
CITY FINANCE OFFICER
• Preliminary Budget FY 20
CITY SUPERINTENDENT
OTHER MATTERS
• Mini Loader Purchase
• 12th Street Repair
• Chip Seal & Road Reconstruction Bid Award
• Asphalt Bid Award
ADJOURN
July 15 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 15 19 a
07 15 19 b
OPEN PUBLIC HEARING
• Fence Variance – Jeff & Tiffany Stores (pgs 5-6)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/01/19 (pgs 7-9)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS (End of Year Batch) (pgs 10-15)
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No 839 (1st rdg) re: Revising Animal Control (pgs 16-22)
CITY FINANCE OFFICER
• City Judge’s Report, June 2019 (pgs 23-43)
• Bank Account Report (pg 44), Budget Year to Date (pg 45), Vendor Summary (pgs 46-47), Enterprise Funds (pgs 48-51), Statement of Expenditures (pgs 52-76), Revenues (pgs 77-87), Cash Flow Report (pg 88), Project Budgets (pg 89), June 2019
• City of Shelby Delinquent Taxes, 6/30/2019 (pg 90)
• FY 20 Preliminary Budget (Handout)
CITY SUPERINTENDENT
• New Equipment: Mini Loader (to replace Bobcat), Snow Push, Asphalt Planer (Zipper), Broom Box to Collect Millings
COMMUNITY DEVELOPMENT DIRECTOR
• Montana Office of Tourism Grant Program
• Montana Department of Commerce Community Development Division Delivering Local Assistance Program
OTHER MATTERS
• Asphalt Bid Award
• Carousel Ownership/Management
ADJOURN
July 1 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 01 19 a
07 01 19 b
07 01 19 c
OPEN SHOW CAUSE HEARINGS — Community Decay for properties owned by:
Dick Miller, 327 Galena St (pgs 5-13)
Dennis Knickerbocker, 321 7th Ave S (pgs 14-22)
Rena Petersen, 341 7th Ave S (pgs 23-30)
Teddy Mierzwinski, 735 Teton Ave (pgs31-41)
APPROVAL OF MINUTES
• Regular Council Meeting, 6/17/19 (pgs 42-44)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE SHOW CAUSE HEARINGS
CLAIMS REPORT 6/30/19 (pgs 45-58)
BUILDING INSPECTOR
• Building Inspector Report — No permits issued
COMMITTEE REPORTS
CITY ATTORNEY
• Draft Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 59-60)
• Resolution No. 1993 re: Curb Stop Repair Liens (pg 61)
• OMR Agreement (pgs 62-70)
• Wellfield Funding Agreement (pgs71-87)
CITY FINANCE OFFICER
• Payroll Expense by Department, June 2019 (pg 88)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 3-year Cleaning Contract
• Fire Hall Roof (pgs 89-92)
• Swimming Pool Roof (pgs 93-95)
Construction & Maintenance Agreement with MDT re: Conrad-Shelby ADA Upgrades (pgs 96-108)
3rd Street Lateral Cost Estimate (pg 109)
City Owned Property (pgs 110-114)
• Part-time to Full-time Civic Center Manager • Memorial Tree Donation — Opal Larson (pg 115)
ADJOURN
June 17 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 17 19 A
06 17 19 B
06 17 19 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 06/03/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 8-9)
• MOU – Marias Care Center
CITY FINANCE OFFICER
• City Judge’s Report, May 2019 (pgs 10-27)
• Bank Account Report (pg 28), Budget Year to Date (pg 29), Vendor Summary (pgs 30-31), Enterprise Funds (pgs 32-35), Statement of Expenditures (pgs 36-60), Revenues (pgs 61-70), Cash Flow Report (pg 71), Project Budgets (pg 72), May 2019
• City of Shelby Delinquent Taxes, 5/31/2019 (pg 73)
• Audit Proposals for FY 2019, 2020, 2021 (pgs 74-88)
CITY SUPERINTENDENT
• Concrete Bid – Town Pump repair
COMMUNITY DEVELOPMENT DIRECTOR
• TBID 2019-2020 Work Plan (pgs 89-92)
OTHER MATTERS
• Yeagley Planning Service Contract (pgs 93-97)
• Food Pantry Contract (pgs 98-102)
• Service Worker Hire
• Gate Valve – NCMRWA
• Street Repairs – HS & G
• Street Light – Coyote Hills
• City Owned Properties (pg 103)
• Swimming Pool Roof
• Swimming Pool Walls
• 2nd St S & 5th Ave S – Stop sign (pg 104)
• Update SCADA System (pgs 105-108)
ADJOURN
June 3 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 03 19 a
06 03 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 5/20/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items – Tanner Tustian, Eagle Scout Project
• Non-Agenda Items
CLAIMS REPORT 5/31/19 (pgs 9-25)
BUILDING INSPECTOR
• Building Inspector Report, 05/31/19 (pg 26)
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 5/28/19 (pgs 27-31)
CITY ATTORNEY
• Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 32-33)
CITY FINANCE OFFICER
• Payroll Expense by Department, May 2019 (pg 34)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Community Development Director Report (pg 35)
OTHER MATTERS
• Pool Bid Award – Ventilation (pgs 36-47)
• Mary Allison Park – Irrigation Bids (pgs 48-49)
• Shelby Carousel Parking Lot Use
• MDT Construction Agreement (pgs 50-71)
• CAT Scraper Tires (pg 72)
• Tanner Tustian Eagle Scout Project – Lake Shel-oole Baseball Complex
• 5/8” Water Meter Purchase (pg 73)
• 2” Water Meter Purchase (pg 73)
ADJOURN
May 20 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 20 19 a
05 20 19 b
05 20 19 c
OPEN PUBLIC HEARING
• Fence Variance – Robert Luquette (pg 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 05/06/19 (pgs 6-8)
APPEARANCE REQUESTS
• Agenda Items – Barry Damschen
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No. 838 (2nd rdg) re: Community Decay (pgs 9-10)
• Resolution No. 1991 re: Authorization to Submit TSEP Infrastructure Planning Grant Application (pg 11)
CITY FINANCE OFFICER
• City Judge’s Report, April 2019 (pgs 12-32)
• Bank Account Report (pg 33), Budget Year to Date (pg 34), Vendor Summary (pgs 35-36), Enterprise Funds (pgs 37-40), Statement of Expenditures (pgs 41-65), Revenues (pgs 66-75), Cash Flow Report (pg 76), Project Budgets (pg 77), April 2019
• City of Shelby Delinquent Taxes, 4/30/2019 (pg 78)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Summer Hires
• Urban Supervisor Reappointment (pg 79)
• Bid Award for Stormwater Phase 2 (pgs 80-83)
• MDT Construction Agreement (pgs 84-105)
• Sidewalks Discussion (pgs 106-115)
• Task Order 6 Amendment (pgs 116-118)
• Swimming Pool TPO Coating (pgs 119-125)
• Stormwater Change Order #5 – BNSF (pgs 126-130)
ADJOURN
May 6 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 06 19 a
05 06 19 b
05 06 19 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 4/15/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Harry Benjamin, Carousel & City Property
CLAIMS REPORT 04/30/19 (pgs 7-23)
BUILDING INSPECTOR
• Building Inspector Report, 04/30/19 (pg 24)
• Community Decay Letters (pgs 25-44)
COMMITTEE REPORTS
• Minutes of Safety Committee & Employee Quarterly Meeting, 4/17/19 (pg 45)
• Minutes of Park & Recreation Committee, 4/29/19 (pgs 46-50)
CITY ATTORNEY
• NCMRWA Marias River Component (a/k/a Shelby South Line) Agreement (pgs 51-59)
• Ordinance No. 838 re: Community Decay (1st rdg) (pgs 60-61)
CITY FINANCE OFFICER
• Payroll Expense by Department, April 2019 (pg 62)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Park & Rec Recommendation re: Meadowlark Park
OTHER MATTERS
• Swimming Pool Roof – Bids (pgs 63-70)
• Swimming Pool Ventilation – Bid (pg 71-82)
• Hot Mix
• Humic Water Extension – Electricity (pgs 83-87)
• MDT Construction Agreement (pgs 88-105)
ADJOURN
April 18 2019
12.00 P.M
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
SOLID WASTE COLLECTOR HIRE
ADJOURN
April 15, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 15 19
04 15 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 04/01/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items – KLJ, Wellfield
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 4/8/19 (pg 8)
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, March 2019 (pgs 9-32)
• Bank Account Report (pg 33), Budget Year to Date (pg 34), Vendor Summary (pgs 35-36), Enterprise Funds (pgs 37-40), Statement of Expenditures (pgs 41-65), Revenues (pgs 66-75), Cash Flow Report (pg 76), Project Budgets (pg 77), March 2019
• City of Shelby Delinquent Taxes, 3/31/2019 (pg 78)
CITY SUPERINTENDENT
• Superintendent’s Report
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Health Rates (pg 79)
• Service Worker Hire
• Humic Bid Award (pgs 80-103)
• City Attorney Contract (pgs 104-106)
• Shelby Well Field – Test Well Results & Alternatives
• Storm Water Change Order
ADJOURN
April 1, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 01 19 a
04 01 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 3/18/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
o Sarah Converse ~ Sweetgrass Development
CLAIMS REPORT 03/31/19 (pgs 7-20)
BUILDING INSPECTOR
• Building Inspector Report, 3/28/19 (pg 21)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 3/20/19 (pg 22)
• Minutes of Park & Recreation Committee, 3/25/19 (pgs 23-24)
CITY ATTORNEY
• Sublease Agreement & Consent re: 555 S Industrial Park Rd (pgs 25-33)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, March 2019 (pg 34)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• North Shelby Water Line – Flesch Farms, Inc
• North Shelby Water Line – Mike Irvin
• Superintendent Hire
• Health Rates (pg 35)
• Appoint Mayor McDermott to voting member for NCMRWA
• Civic Center Repair (pg 36)
• Landfill Gate Purchase (pgs 37-40)
• HydroSolutions (pgs 41-44)
• Well #4 – Well Patch
ADJOURN
March 18
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 18 19 a
03 18 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 03/04/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, February 2019 (pgs 9-31)
• Bank Account Report (pg 32), Budget Year to Date (pg 33), Vendor Summary (pgs 34-35), Enterprise Funds (pgs 36-39), Statement of Expenditures (pgs 40-64), Revenues (pgs 65-74), Cash Flow Report (pg 75), Project Budgets (pg 76), February 2019
• City of Shelby Delinquent Taxes, 2/28/2019 (pg 77)
CITY SUPERINTENDENT
• Superintendent’s Report
• Amendment No. 20 – City of Shelby Landfill Engineering Consulting Services (pg 78)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 3/18/19 KLJ Task Order re: Wellfield Improvements (pgs 79-80)
• 3rd Street Yield Sign (pg 81)
ADJOURN
March 4, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 04 19
APPROVAL OF MINUTES
• Regular Council Meeting, 2/19/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 02/28/19 (pgs 7-21)
BUILDING INSPECTOR
• Building Inspector Report, no permits issued
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 2/25/19 (pgs 22-31)
o Historic Shelby High Facility Use Agreement
CITY ATTORNEY
CITY FINANCE OFFICER
• Payroll Expense by Department Report, February 2019 (pg 32)
• Annual Landfill Trust Deposit (pgs 33-39)
CITY SUPERINTENDENT
• Superintendent’s Report
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
February 19 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 19 19 a
02 19 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 02/04/19 (pgs 5-8)
• Special Council Meeting, 02/07/19 (pg 9)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Fire Department
• Minutes of City-County Planning Board Meeting, 2/11/19 (pg 10-15)
CITY ATTORNEY
• City of Shelby/Merchants Assoc./MRE Welcome Sign MOU (pgs 16-17)
CITY FINANCE OFFICER
• City Judge’s Report, January 2019 (pgs 18-42)
• Bank Account Report (pg 43), Budget Year to Date (pg 44), Vendor Summary (pgs 45-46), Enterprise Funds (pgs 47-50), Statement of Expenditures (pgs 51-75), Revenues (pgs 76-85), Cash Flow Report (pg 86), Project Budgets (pg 87), January 2019
• City of Shelby Delinquent Taxes, 1/31/2019 (pg 88)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
SPECIAL EXECUTIVE CITY COUNCIL MEETING
CLOSED TO PUBLIC
February 19, 2019
5:30 P.M.
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
02 19 19 Special Executive Meeting – Closed to Public
EXECUTIVE DISCUSSION
ADJOURN
February 7, 2019
Special City Council Meeting
12:00 P.M.
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
AUDIT CONTRACT
ADJOURN
February 4, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 04 19
OPEN PUBLIC HEARING
• General Needs Assessment
APPROVAL OF MINUTES
• Regular Council Meeting, 1/22/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items – Bloom Medical Marijuana
• Non-Agenda Items
CLAIMS REPORT 01/31/19 (pgs 8-21)
BUILDING INSPECTOR
• Building Inspector Report, no permits issued
• Golf Course Building Permit
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 1/28/19 (pgs 22-24)
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No 837 (2nd rdg) re: Removing Conflicting Language from Garbage Rates (pg 25)
• Resolution No. 1990 re: Budgetary Authority Resolution for The CDBG Program Grant (pg 26)
• Interlocal Agreements re: Garbage / Kevin & Sunburst
• Commercial Dumping Fees
CITY FINANCE OFFICER
• Payroll Expense by Department Report, January 2019 (pg 27)
CITY SUPERINTENDENT
• Superintendent’s Report (pg 33)
• Landfill Policy re: Seasonal Opening
COMMUNITY DEVELOPMENT DIRECTOR
• MLIA Grant Opportunity
• Preservation – scope of work review (pgs 28-30)
• ICS Class (pg 31)
OTHER MATTERS
• Vote for Ward 3 Council Seat
• Oath of Office
• Councilman Heaton Absences (pg 32)
ADJOURN
January 22, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 22 19 a
01 22 19 b
01 22 19 c
APPROVAL OF MINUTES
• Regular Council Meeting, 01/09/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Stephanie Hurley, Crime Victim Advocate Program
• David Irvin, Northern Transit Interlocal
COMMITTEE REPORTS
• Law Enforcement Report
• Fire Department
• Minutes of City-County Planning Board Meeting, 1/14/19 (pg 9)
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 1/16/19 (pg 10)
CITY ATTORNEY
• Ordinance No. 836 (2nd rdg) re: Garbage Rates (pg 11)
• Ordinance No. 837 (1st rdg) re: Removing Conflicting Language from Garbage Rates (pg 12)
CITY FINANCE OFFICER
• City Judge’s Report, December 2018 (pgs 13-23)
• Bank Account Report (pg 24), Budget Year to Date (pg 25), Vendor Summary (pgs 26-27), Enterprise Funds (pgs 28-31), Statement of Expenditures (pgs 32-56), Revenues (pgs 57-66), Cash Flow Report (pg 67), Project Budgets (pg 68), December 2018
• City of Shelby Delinquent Taxes, 12/31/18 (pg 69)
CITY SUPERINTENDENT
• Superintendent’s Report, 01/22/19
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Declaration of Vacancy – Ward #3
• Council Member Moritz out of town
• MDT Construction Agreement – Main Street (pgs 70-82)
• MDT Construction Agreement – Shelby North (pgs 83-94)
• KLJ Change Order No. 4 – Shelby Storm Water Improvements Project (pgs 95-96)
ADJOURN
January 9, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 09 19 a
01 09 19 b
01 09 19 Handout -Shelby Funding Agreement
APPROVAL OF MINUTES
• Regular Council Meeting, 12/17/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 12/31/18 (pgs 8-24)
BUILDING INSPECTOR
• Building Inspector Report, December 2018 (pg 25)
COMMITTEE REPORTS
• Safety Committee Meeting, 12/19/18(pg 26)
CITY ATTORNEY
• 13th Street O&M Agreement (pgs 27-36)
• Ordinance No 835 – (2nd rdg) re: Amending Title 8, Chapter 1, Shelby Volunteer Fire Dept (pg 37)
• Ordinance No 836 – (1st rdg) re: Garbage Rates (pg 38)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, December 2018 (pg 39)
• Water Loans (pgs 40-46)
CITY SUPERINTENDENT
• Superintendent’s Report (pg 47)
• Landfill Policy, May-Sept
• John Deere Gater (pgs 48-49)
• City Service Worker Recommendation – Colton T. Lampert
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Casey – resignation
• MDT Construction Agreement – Main Street (pgs 50-62)
• MDT Construction Agreement – Shelby North (pgs 63-74)
• Shelby Volunteer Fire Department 2019 Officers (pg 75)
• Crime Victim Advocate Program MOU
• NCMRWA/Shelby Funding Agreement – Review
ADJOURN
December 17, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
City_correction
12 17 18 a
12 17 18 b
12 17 18 c
12 17 18 d
12 17 18 e
12 17 18 f
12 17 18 g
APPROVAL OF MINUTES
• Regular Council Meeting, 12/03/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
CITY ATTORNEY
• South Line (Marias River Component) OMR (pgs 8-15)
• 13th Street OMR (pgs 16-23)
• Habets MOU (pgs 24-25)
• Ordinance No. 835 re: Amending Title 8, Chapter 1, Volunteer Fire Department (1st rdg) (pg 26)
• Shelby Chamber of Commerce Lease (pgs 27-32)
• NCMRWA/City of Shelby Funding Agreement (pgs 33-36)
CITY FINANCE OFFICER
• City Judge’s Report, November 2018 (pgs 37-55)
• Bank Account Report (pg 56), Budget Year to Date (pg 57), Vendor Summary (pgs 58-59), Enterprise Funds (pgs 60-63), Statement of Expenditures (pgs 64-88), Revenues (pgs 89-98), Cash Flow Report (pg 99), Project Budgets (pg 100), November 2018
• City of Shelby Delinquent Taxes, 11/30/18 (pg 101)
CITY SUPERINTENDENT
• Superintendent’s Report, 12/17/18 (pgs 102)
• Landfill Charges (pgs 103-129)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• KLJ Task Order #7 (pgs 130-135)
• KLJ for Preservation Plan Approval (pgs 136-150)
• HiLine Redi-Mix MOU
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 03 18 Agenda
12 03 18 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 11/19/18 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 11/30/18 (pgs 7-21)
BUILDING INSPECTOR
• Building Inspector Report, November 2018 (pg 22)
COMMITTEE REPORTS
• Safety Committee Meeting, 11/21/18 (pg 23)
• Minutes of Park & Rec Meeting, 11/26/18 (pgs 24-29)
CITY ATTORNEY
• NCMRWA Pipeline Purchase Agreement, 13th Street
• MOU – Merchants Sign
• Devon Water Easement re: CDBG
• NCMRWA/Shelby Funding Agreement
• Shelby South – Habets Connection
CITY FINANCE OFFICER
• Payroll Expense by Department Report, November 2018 (pg 30)
• Storm Water Phase #2 (pgs 31-32)
CITY SUPERINTENDENT
• Superintendent’s Report (pg 33)
• 2019-2020 Street Maintenance Schedule (pgs 34-35)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Task Order #6 (pgs 36-40)
• Facilities Manager Hire
• Civic Center Punch Card
• By-Laws of Toole County & City of Shelby Public Safety Commission (pgs 41-52)
• Marias Heritage Center Board Reappointment – Lorette Carter
• Next Generation Conference – Civic Center Usage (pg 53)
November 19, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 19 18 a
11 19 18 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/05/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
CITY ATTORNEY
• NCMRWA Pipeline Purchase Agreement, 13th Street
CITY FINANCE OFFICER
• City Judge’s Report, October 2018 (pgs 8-35)
• Bank Account Report (pg 36), Budget Year to Date (pg 37), Vendor Summary (pgs 38-39), Enterprise Funds (pgs 40-43), Statement of Expenditures (pgs 44-68), Revenues (pgs 69-78), Cash Flow Report (pg 79), Project Budgets (pg 80), October 2018
• City of Shelby Delinquent Taxes, 10/31/18 (pg 81)
CITY SUPERINTENDENT
• Superintendent’s Report, 11/19/18 (pgs 82-83)
• 2019-2020 Street Maintenance Schedule (pgs 84-85)
• 2018 Street Maintenance Cost per Street (pgs 86-97)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Moonlight Madness
• Move January 7, 2019 Council Meeting to January 9, 2019
• Storm water Change Order #3 (pgs 98-100)
• Exploratory Park & Rec Committee
• Welcome to Shelby Sign Ownership
ADJOURN
November 5, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 05 18 a
11 05 18 b
11 05 18 c
APPROVAL OF MINUTES
• Regular Council Meeting, 10/15/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 10/31/18 (pgs 8-24)
BUILDING INSPECTOR
• Building Inspector Report, October 2018 (pg 25)
COMMITTEE REPORTS
• Safety Committee Meeting & Employee Quarterly Meeting, 10/17/18 (pg 26)
• Minutes of Park & Rec Meeting, 10/29/18 (pgs 27-29)
CITY ATTORNEY
• 13th St Water Line ROW Acquisition
• South Industrial Park Road Lease (pgs 30-36)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, October 2018 (pg 37)
• Server (pgs 38-41)
CITY SUPERINTENDENT
• Superintendent’s Report (pg 42)
• Street Maintenance Plan (pgs 43-44)
• Dumpsters (pg 45)
• Sewer Lift Improvements (pgs 46-51)
• Garbage Truck Tires (pg 52)
COMMUNITY DEVELOPMENT DIRECTOR
• Urban Forestry Development Grant Application (pg 53)
• Recreational Trails Program Application
OTHER MATTERS
• Civic Center Manager & Schedule Recommendation (pgs 54-59)
• Storm Water Change Order No. 3
• Old Middle School Boiler & Controls
• Community Service Project – Brogan McAllister, Book Kiosk
• Chamber Coupon Book (pg 60)
ADJOURN
October 15 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 15 18 A
10 15 18 B
APPROVAL OF MINUTES
• Regular Council Meeting, 10/01/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
CITY ATTORNEY
• NCMRWA Pipeline Purchase Agreement (pgs 8-12)
CITY FINANCE OFFICER
• City Judge’s Report, September 2018 (pgs 13-37)
• Bank Account Report (pg 38), Budget Year to Date (pg 39), Vendor Summary (pgs 40-41), Enterprise Funds (pgs 42-45), Statement of Expenditures (pgs 46-70), Revenues (pgs 71-80), Cash Flow Report (pg 81), Project Budgets (pg 82), September 2018
• City of Shelby Delinquent Taxes, 9/30/18 (pg 83)
CITY SUPERINTENDENT
• Superintendent’s Report, 10/15/18 (pg 84)
COMMUNITY DEVELOPMENT DIRECTOR
• RTP Grant Opportunity
OTHER MATTERS
• Williamson Building, Rainbow Hotel, Bitterroot School – maintenance/demolition
• Comfort Inn Water Meter (pg 85)
• SideWinder Electric Monitor, ELKHART Nozzles (pg 86)
ADJOURN
October 1 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 01 18 Agenda
10 01 18 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 09/17/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 9/30/18 (pgs 8-21)
BUILDING INSPECTOR
• Building Inspector Report, September 2018 (pg 22)
COMMITTEE REPORTS
• Minutes of Park & Rec Meeting, 9/24/18 (pgs 23-25)
CITY ATTORNEY
• Resolution No. 1989 re: Weed liens (pgs 26-27)
• NCMRWA 13th Street pipeline purchase (pgs 28-34)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, September 2018 (pg 35)
CITY SUPERINTENDENT
• Superintendent’s Report (pg 36)
• Water Meters (pg 37)
COMMUNITY DEVELOPMENT DIRECTOR
• CDBG (pgs 38-39)
OTHER MATTERS
• CDBG Stormwater Ph #2 – $67,500 City Match
• 6th Ave & 12th Ave Speed Limit
• Marias River Livestock Civic Center Usage (pg 40)
• 1996 Command Center Van (pg 41)
ADJOURN
September 17 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 17 18 a
09 17 18 b
APPROVAL OF MINUTES
• Regular Council Meeting, 09/04/18 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items – Jody Hellegaard, NCMRWA
• Non-Agenda Items
COMMITTEE REPORTS
CITY ATTORNEY
• Northern Montana Storage Storm Water Rate Appeal (pgs 9-20)
• Court MOU with Town of Kevin (pgs 21-22)
• Park Maintenance Agreement with Albertson’s (pgs 23-26)
CITY FINANCE OFFICER
• City Judge’s Report, August 2018 (pgs 27-47)
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Project Budgets (pg 48), August 2018
• City of Shelby Delinquent Taxes, 8/31/18 (pg 49)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• NCMRWA – Shelby Line (pgs 50-51)
• Holiday Office Closures (Thanksgiving, Christmas, New Years, 4th of July)
• Arbor Day Proclamation (pg 52)
ADJOURN
September 4 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 04 18 Revised Agenda & Resolution 1988
09 04 18 a
09 04 18 b
09 04 18 c
09 04 18 d
09 04 18 e
OPEN PUBLIC HEARING
• Budget FY 2019
• Special Assessments
CLOSE PUBLIC HEARING
FY 2019 Final Budget (pgs 5-87)
APPROVAL OF MINUTES
• Regular Council Meeting, 08/20/18 (pgs 88-90)
APPEARANCE REQUESTS
• Agenda Items
o Non-Agenda Items – Don Fisher – Variance Request (pgs 91-95)
CLAIMS REPORT 8/31/18 (pgs 96-111)
BUILDING INSPECTOR
• Building Inspector Report, August 2018 (pg 112)
COMMITTEE REPORTS
• Minutes of Park & Rec Meeting, 8/27/18 (pgs 113-114)
CITY ATTORNEY
• Resolution No. 1982 (2nd rdg) re: Assessing FY 2018 Lighting Maintenance (pg 115)
• Resolution No. 1983 (2nd rdg) re: Assessing FY 2018 Street Maintenance (pgs 116-117)
• Resolution No. 1984 (2nd rdg) re: Assessing FY 2018 Park Maintenance (pg 118)
• Resolution No. 1985 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 119)
• Resolution No. 1987 re: Fixing the Tax Levy for FY Ending 6/30/19 (pg 120)
• Northern Montana Storage Storm Sewer Rate Appeal (pgs 121-134)
• Resolution No. 1988 re: Budgetary Authority for CDBG Grant (Handout)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, August 2018 (pg 135)
CITY SUPERINTENDENT
• Superintendent’s Report, 09/04/18 (pg 136))
COMMUNITY DEVELOPMENT DIRECTOR
• CDBG Planning Grant – seeking approval for application to revise City of Shelby Capital Improvement Plan (CIP) (pgs 137-151)
OTHER MATTERS
ADJOURN
August 20 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 20 18 a
08 20 18 b
08 20 18 c
08 20 18 d
08 20 18 e
08 20 18 f
APPROVAL OF MINUTES
• Regular Council Meeting, 08/06/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
o NETA – Curtis Shucks
o Scott Bykonen – mowing bill
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 8/15/18 (pg 8)
CITY ATTORNEY
• Resolution No. 1980 re: Short Term Investment Pool (STIP) (pgs 9-15)
• Resolution No. 1981 re: Requesting Distribution of Bridge & Road Safety & Accountability Program Funds (pgs 16-17)
• Resolution No. 1982 re: Assessing FY 2018 Lighting Maintenance (pg 18)
• Resolution No. 1983 re: Assessing FY 2018 Street Maintenance (pgs 19-20)
• Resolution No. 1984 re: Assessing FY 2018 Park Maintenance (pg 21)
• Resolution No. 1985 re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 22)
• Resolution No. 1986 re: NCMRWA Purchase of .19 Acres (pgs 23-29)
• Gibson Energy Industrial Park Lease (pgs 30-39)
CITY FINANCE OFFICER
• City Judge’s Report, July 2018 (pgs 40-53)
• Bank Account Report (pg 54), Budget Year to Date (pg 55), Vendor Summary (pgs 56-57), Enterprise Funds (pgs 58-61), Statement of Expenditures (pgs 62-86), Revenues (pgs 87-96), Cash Flow Report (pg 97), Project Budgets (pg 98), July 2018
• City of Shelby Delinquent Taxes, 7/31/18 (pg 99)
• Preliminary FY 2018-2019 Budget (Funds 5000-7000) (pgs 100-204)
CITY SUPERINTENDENT
• Superintendent’s Report, 8/20/18 (pg 205)
• Tire Purchase for Loader (pg 206)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• BNSF Permit (pgs 207-227)
• Position Classification (pgs 228-233)
• Extra Mile Proclamation (pgs 234-235)
ADJOURN
August 6 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 06 18 a
08 06 18 b
08 06 18 c
08 06 18 d
08 06 18 e
08 06 18 f
08 06 18 g
08 06 18 h
08 06 18 i
APPROVAL OF MINUTES
• Regular Council Meeting, 07/16/18 (pgs 6-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 7/31/18 (pgs 9-26)
BUILDING INSPECTOR
• Building Inspector Report, July 2018 (pg 27)
• Building Inspector Revenue, FY 2017-18 (pgs 28-30)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 7/18/18 (pg 31)
• Minutes of Park & Rec Meeting, 7/30/18 (pgs 32-33)
o Approval of Thank You to Watering Volunteers: 1-month CC pass
o Approval of Seeking Fitness Instructors/Class Leaders for CC pending City Attorney Review of Liability
CITY ATTORNEY
• NCMRWA Request for Water Pipeline Along Benjamin Road (pgs 34-67)
CITY FINANCE OFFICER
• Preliminary FY 2018-2019 Budget (pgs 68-164)
• City of Shelby Housing RLF (pg 165)
• Payroll Expense by Department Report, July 2018 (pg 166)
CITY SUPERINTENDENT
• Superintendent’s Report, 7/31/18 and 08/06/18 (pgs 167-168)
• Container Purchase (pg 169)
• 2007 Caterpillar 973C Loader/Dozer – Notification of Sold Auction Item (pg 170)
COMMUNITY DEVELOPMENT DIRECTOR
• Office of Community Development Report, 8/6/18 (pg 171)
OTHER MATTERS
• Position Classification (pgs 172-177)
• Mow Notices/Weed Liens (pg 178)
• Cat Purchase
• Planning Assistance Contract (pgs 179-183)
• Shelby Wastewater Treatment Facility Expansion – Notice to Proceed (pg 184)
• Civic Center Facility Use Agreement – Toole County Health Foundation (pgs 185-186)
• NCMRWA Construction of and Pipe Line Purchase (pgs 187-195)
ADJOURN
July 16, 2018
ROLL CALL OF MEMBERS
07 16 18 a
07 16 18 b
07 16 18 c
07 16 18 d
07 16 18 e
PLEDGE OF ALLEGIENCE
APPROVAL OF MINUTES
• Regular Council Meeting, 07/02/18 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items – Big Rose Colony
• Non-Agenda Items – Larry Kennedy
CLAIMS (End of Fiscal Year Batch) (pgs 8-12)
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1979 re: Intent to Sell City Property to Darryl VandeKop (pg. 13)
• Buy – Sell Agreement re: 532 Liberty Ave to Darryl VandeKop (pgs 14-18)
• Big Rose Colony Water Purchase Contract Amendment (pgs 19-22)
• Gibson Energy – Industrial Park Lease Renewal (pgs 23-29)
CITY FINANCE OFFICER
• City Judge’s Report, June 2018 (pgs. 30-52)
• Bank Account Report (pg. 53), Budget Year to Date (pg. 54), Vendor Summary (pgs. 55-56), Enterprise Funds (pg. 57-60), Statement of Expenditures (pgs. 61-85), Revenues (pgs. 86-96), Budget Variance (pg. 97), Cash Flow Report (pg. 98), Project Budgets (pg. 99), June 2018
• City of Shelby Delinquent Taxes, 6/30/18 (pg. 100)
• FY 19 Preliminary Budget (pgs 101-184)
CITY SUPERINTENDENT
• Superintendent’s Report, 07/16/18 (pg. 185)
• Service Worker Hire
• 2018 Paving Project (pgs 186-187)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Fire Department Roof Repair
• Position Classification
• Garbage Truck Repairs (pgs 188-193)
• Sheriff’s Department Dispatch Purchase (pgs 194-195)
ADJOURN
July 2
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 02 18 a
07 02 18 b
07 02 18 c
07 02 18 e
07 02 18 f
APPROVAL OF MINUTES
• Regular Council Meeting, 06/18/18 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 6/30/18 (pgs 7-21)
BUILDING INSPECTOR
• Building Inspector Report, June 2018 (pg 22)
COMMITTEE REPORTS
• Minutes of Park & Rec Meeting, 6/25/18 (pgs 23-32)
CITY ATTORNEY
• City/VandeKop Land Sale (pg 33)
• Parking Ordinance (pg 34-57)
• Old Middle School/Historic Shelby High Condo Agreement (pgs 58-67)
• Humic Agreement (pgs 68-72)
CITY FINANCE OFFICER
• Payroll Report, June 2018 (pg 73)
• Payroll Budget Prep FY 2018-2019 (pg 74)
CITY SUPERINTENDENT
• Superintendent’s Report, 7/02/18
• Paving project 2018-2019 budget (pgs 75-76)
• Caterpillar – track bid specifications
COMMUNITY DEVELOPMENT DIRECTOR
• 2018-2019 Shelby Tourism Business Improvement District Work Plan (pgs 77-79)
OTHER MATTERS
• NCMRWA Easement – Nutter (pg 80)
• NCMRWA Update
• Proposal for Water Line Sponsorship – Brian Kelleher (pgs 81-83)
• City Property for Sale (pgs 84-88)
• Approval of Facility Use Agreement & Inspection Forms
• Lake Sheloole Over Flow Canal
• Toole County Emergency Services Radio System (pgs 89-94)
• Distracted Driving Survey Results (pgs 95-96)
ADJOURN
June 18, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
06 18 18 a1
06 18 18 a2
06 18 18 b1
06 18 18 b2
APPROVAL OF MINUTES
• Regular Council Meeting, 06/04/18 (pgs. 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 6/11/18 (pgs. 9-11)
o Amended Subdivision Plat of Lots C-1 and C-2 of the Amended Subdivision Plat of Lot C – Motel 6 property (Action Item)
CITY ATTORNEY
• Resolution No. 1978 re: Pehan Land Sale (pg. 12)
• DWI Agreement (pgs. 13-24)
CITY FINANCE OFFICER
• City Judge’s Report, May 2018 (pgs. 25-43)
• Bank Account Report (pg. 44), Budget Year to Date (pg. 45), Vendor Summary (pgs. 46-47), Enterprise Funds (pg. 48-51), Statement of Expenditures (pgs. 52-76), Revenues (pgs. 77-86), Budget Variance (pg. 87), Cash Flow Report (pg. 88), Project Budgets (pg. 89), May 2018
• City of Shelby Delinquent Taxes, 5/31/18 (pg. 90)
CITY SUPERINTENDENT
• Superintendent’s Report, 6/18/18 (pg. 91)
• UV Maintenance Repairs (pg. 92)
COMMUNITY DEVELOPMENT DIRECTOR
• Community Kiosk
• Splash Park Play Equipment
• Climbing Wall for Pool
OTHER MATTERS
• Sheriff’s Budget (pgs. 93-103)
• City Land Purchase – 532 Liberty Ave (pg. 104)
• NCMRWA Easement – Bogott (pgs. 105-106)
ADJOURN
June 4, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 04 18 a
06 04 18 b
APPROVAL OF MINUTES
• Regular Council Meeting, 05/21/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items – Curtis Shucks
• Non-Agenda Items
CLAIMS REPORT 5/31/18 (pgs 8-23)
BUILDING INSPECTOR
• Building Inspector Report, May 2018 (pg 24)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 5/16/18 (pg 25)
• Minutes of Park & Rec Meeting, 5/29/18 (pgs 26-27)
CITY ATTORNEY
• Resolution No. 1977 – 4th Cell Bond (pgs 28-89)
CITY FINANCE OFFICER
• Payroll Report, May 2018 (pg 90)
• Payroll Budget Prep FY 2018-19 (pg 91)
• City of Shelby Contract Work (pg 92)
CITY SUPERINTENDENT
• Superintendent’s Report, 6/4/18 (pg 93)
• Hot Mix Bid
COMMUNITY DEVELOPMENT DIRECTOR
•
OTHER MATTERS
• TSEP Extension (pg 94)
• Pool Climbing Wall (pg 95)
• Fire Truck Offer (pg 96)
• Border Protection Services Use of Old Middle School
• Facility Use Agreement (pgs 97-103)
• DWI Agreement
ADJOURN
May 21, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
05 21 18 A
05 21 18 B
APPROVAL OF MINUTES
• Regular Council Meeting, 05/07/18 (pgs. 5-9)
APPEARANCE REQUESTS
• Agenda Items
o Brittney Parker – dance classes (pgs. 10-11)
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Safety Committee Meeting, 5/16/18 (pg. 12)
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, April 2018 (pgs. 13-29)
• Bank Account Report (pg. 30), Budget Year to Date (pg. 31), Vendor Summary (pgs. 32-33), Enterprise Funds (pg. 34-37), Statement of Expenditures (pgs. 38-62), Revenues (pgs. 63-72), Budget Variance (pg. 73), Cash Flow Report (pg. 74), Project Budgets (pg. 75), April 2018
• City of Shelby Delinquent Taxes, 4/30/18 (pg. 76)
CITY SUPERINTENDENT
• Superintendent’s Report, 5/21/18 (pg. 77)
COMMITTEE DEVELOPMENT DIRECTOR
OTHER MATTERS
• Health Rates (pg. 78)
• HGS Agreement (pg. 79)
• Lifeguard Hires (pg. 80)
• Change Order Approval/Authorization
• Airport Hanger Water Main Extension Task Order No 5 (pgs. 81-86)
• Amtrak’s Long-Distance Trains (pgs. 87-88)
• Canal
ADJOURN
May 7, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 07 18 Agenda 1 a
05 07 18 Agenda 1 b
05 07 18 Agenda 2
05 07 18 Correspondence & Reports
APPROVAL OF MINUTES
• Regular Council Meeting, 04/16/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 4/30/18 (pgs 8-24)
BUILDING INSPECTOR
• Building Inspector Report, April 2018 (pg 25)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 4/18/18 (pg 26)
• Minutes of Park & Rec Meeting, 4/30/18 (pgs 27-36)
CITY ATTORNEY
• Resolution No. 1976 re: Authorizing Sale of Industrial Park Lots to Greg & Peggy Taylor (pgs 37-42)
• Ordinance No. 834 re: Water Rate Increase (pgs 43-44)
CITY FINANCE OFFICER
• Payroll Report, April 2018 (pg 45)
CITY SUPERINTENDENT
• Superintendent’s Report, 5/7/18 (pg 46)
• Summer Park Maintenance Hires
• Shelby Booster Station Repairs (pg 47)
• Sewer Pump Stations (pgs 48-50)
COMMUNITY DEVELOPMENT DIRECTOR
• CDBG Planning Grant Application/Preservation (pgs 51-62)
OTHER MATTERS
• Bond Council Engagement Letter for 4th Cell (pgs 63-66)
• Rural Water Connection (pg 67)
• Wellfield Improvements (pg 68)
• Task Order No. 6 (pgs 69-75)
• Land Purchase Proposal (pgs 76-78)
ADJOURN
April 16, 2018
ROLL CALL OF MEMBERS
04 16 18 Packet a
04 16 18 Packet b
04 16 18 Packet c
PLEDGE OF ALLEGIENCE
APPROVAL OF MINUTES
• Regular Council Meeting, 04/02/18 (pgs. 5-8)
OATH OF OFFICE
• Aaron Heaton (pg. 9)
OPEN PUBLIC HEARING
• Water Rates
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 04/09/18 (pg. 10)
CLOSE PUBLIC HEARING
CITY ATTORNEY
• KLJ Lease Agreement (pgs. 11-17)
CITY FINANCE OFFICER
• City Judge’s Report, March 2018 (pgs. 18-37)
• Bank Account Report (pg. 38), Budget Year to Date (pg. 39), Vendor Summary (pgs. 40-41), Enterprise Funds (pg. 42-45), Statement of Expenditures (pgs. 46-70), Revenues (pgs. 71-80), Budget Variance (pg. 81), Cash Flow Report (pg. 82), Investments Report (pg. 83), Project Budgets (pg. 84), March 2018
• City of Shelby Delinquent Taxes, 3/31/18 (pg. 85)
CITY SUPERINTENDENT
COMMITTEE DEVELOPMENT DIRECTOR
OTHER MATTERS
• DNRC Draft Rate Comparison (pgs. 86-96)
• CDBG Grant (pgs. 97-97)
• Transit System Ridership Numbers (pgs. 99-106)
ADJOURN
April 2, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 02 18 A
04 02 18 B
APPROVAL OF MINUTES
• Regular Council Meeting, 03/19/18 (pgs 5-7)
• Special Council Meeting, 3/22/18 (pg 8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 3/31/18 (pgs 9-24)
BUILDING INSPECTOR
• Building Inspector Report, March 2018 (no permits sold)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 3/21/18 (pg 25)
• Minutes of Park & Rec Meeting, 3/26/18 (pgs 26-32)
CITY ATTORNEY
• Resolution No. 1974 re: Resolution of Intent – Increase Water Rates (pgs 33-35)
• Industrial Park Lease – Ben Taylor, Inc (pgs 36-51)
• Williamson Building Lease – Youth Dynamics (pgs 52-72)
CITY FINANCE OFFICER
• Payroll Report, March 2018 (pg 73)
CITY SUPERINTENDENT
• Chlorinator & UV Purchase (pgs 74-83)
• Pool Window Replacement Bid (pgs 84-85)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Ward 1 Vacancy
• FRA Grant (pgs 86-100)
ADJOURN
March 22, 2018
SPECIAL CITY COUNCIL MEETING
CALL OF MEMBERS
03 22 18 Special Meeting
PLEDGE OF ALLEGIENCE
Resolution Authorizing Application for Land & Water Conservation Fund Assistance
ADJOURN
March 19, 2018
7:30 P.M.
CALL OF MEMBERS
03 19 18 Packet A
03 19 18 Packet B 1
03 19 18 Packet B 2
PLEDGE OF ALLEGIENCE
APPROVAL OF MINUTES
• Regular Council Meeting, 03/05/18 (pg 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
o Curtis Shuck, Port of Northern Montana
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 03/12/18 (pg 8)
CITY ATTORNEY
• MOU Water line (Border Patrol to Airport) (pgs. 9-10)
• Park Maintenance Agreement – O’Haires Inc/Albertson’s (pgs. 11-20)
CITY FINANCE OFFICER
• City Judge’s Report, February 2018 (pgs. 21-38)
• Bank Account Report (pg. 39), Budget Year to Date (pg. 40), Vendor Summary (pgs. 41-42), Enterprise Funds (pg. 43-46), Statement of Expenditures (pgs. 47-71), Revenues (pgs. 72-81), Budget Variance (pg. 82), Cash Flow Report (pg. 83), Investments Report (pg. 84), Project Budgets (pg. 85), February 2018
• City of Shelby Delinquent Taxes, 2/28/18 (pg. 86)
• Water Rates (pgs. 87-89)
CITY SUPERINTENDENT
• Motor Vehicle Graveyard Agreement (pgs. 90-92)
• Amendment No. 19 – City of Shelby Landfill Engineering Consulting Services (pg. 93)
COMMITTEE DEVELOPMENT DIRECTOR
• Opportunity, Inc Youth Program
• MT Dept of Commerce Opportunity Zone
OTHER MATTERS
• Ward 1 Vacancy
• 5/31/18 Local Government Center Training with Dan Clark TBD (pg. 94)
ADJOURN
March 5, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 20 18 1
02 20 18 2
02 20 18 3
02 20 18 4
03 05 18 a
03 05 18 b 1
03 05 18 b 2
03 05 18 c
03 05 18 d
03 05 18 e
03 05 18 Street Maintenance Plan a
APPROVAL OF MINUTES
• Regular Council Meeting, 02/20/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
o Darcy McAllister – Recreation Passes
CLAIMS REPORT 2/28/18 (pgs 8-25)
BUILDING INSPECTOR
• Building Inspector Report, February 2018 (no permits sold)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 2/21/18 (pg 26)
• Minutes of Park & Rec Meeting, 2/26/18 (pgs 27-32)
CITY ATTORNEY
• Ordinance No. 833 (2nd rdg) re: Council Meeting Time (pg 33)
CITY FINANCE OFFICER
• Annual Landfill Trust Deposit (pgs 34-40)
• Payroll Expense by Department, 2/2018 (pg 41)
CITY SUPERINTENDENT
• Street Maintenance Plan (hand out)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Justin Aikins – resignation
• Declare Vacancy Ward 1
• TSEP Continuation Letter (pgs 42-108)
• Capital Improvements Plan (pgs 1-28) (pgs 109-137)
• 4th Cell Notice of Award (pgs 138-153)
• City of Shelby Committee Listing (pgs 154-159)
ADJOURN
February 20, 2018
ROLL CALL OF MEMBERS
02 20 18 1
02 20 18 2
02 20 18 3
02 20 18 4
PLEDGE OF ALLEGIENCE
KLJ Call-In, Andy Evensen
APPROVAL OF MINUTES
• Regular Council Meeting, 02/05/18 (pg 6-10)
APPEARANCE REQUESTS
• Agenda Items
o Brian Lee, NMR LLC
o Ron Buck, SVFD
• Non Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 01/29/18 (pgs. 11-28)
CITY ATTORNEY
• Ordinance No. 832 – Council Meeting Time (1st rdg) (pg 29)
• Resolution No. 1972 – Self-Contained Breathing Apparatus (pg 30-31)
• MOU Water Line (Border Patrol to Airport) (pg 32-33)
• Industrial Park Ground Lease with NMR, LLC (pg 34-39)
• 2/7/18 Meeting with Devon Water, Inc (pg 40-46)
CITY FINANCE OFFICER
• City Judge’s Report, January 2018 (pgs. 47-60)
• Bank Account Report (pg. 61), Budget Year to Date (pg. 62), Vendor Summary (pgs. 63-64), Enterprise Funds (pg. 65-68), Statement of Expenditures (pgs. 69-93), Revenues (pgs. 94-103), Budget Variance (pg. 104), Cash Flow Report (pg. 105), Investments Report (pg. 106), Project Budgets (pg. 107), January 2018
• City of Shelby Delinquent Taxes, 1/31/18 (pg. 108)
CITY SUPERINTENDENT
COMMITTEE DEVELOPMENT DIRECTOR
• Program Income Plan (pgs. 109-110)
OTHER MATTERS
• Capital Improvements Plan pg 1-28 – Water System Discussion (pgs. 111-139)
• Email Correspondence (pgs. 140-144)
• Devon Water (pg. 145)
• Fuel Tax Allocation (pg. 146)
• MT Water Court Update (pgs. 147-151)
• Northern Transit Interlocal (pgs. 152-154)
• Shelby Rail Safety Improvement Project/FRA (pgs. 155-158)
• Humic Growth Solutions, Inc match (pg. 159)
• Hot Plant Revenue & Repairs (pgs. 160-167)
• Melissa Lewis Contract (pgs. 168-173)
ADJOURN
February 5, 2018
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 05 18 Agenda 1
02 05 18 Agenda 2
02 05 18 Correspondence
OPEN PUBLIC HEARING
• General Needs Assessment (Handout on Table)
APPROVAL OF MINUTES
• Regular Council Meeting, 1/16/18 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
o Teagan Tustian – Eagle Scout Project
CLAIMS REPORT 1/31/18 (pgs 7-24)
BUILDING INSPECTOR
• Building Inspector Report, January 2018 (pg 25)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 1/17/18 (pg 26)
• Minutes of Park & Rec Meeting, 1/29/18 (pgs 27-28)
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Industrial Park Ground Lease with Northern Montana Rentals, LLC (pgs 29-39)
• MOU Water Line (Border Patrol to Airport) (pgs 40-41)
CITY FINANCE OFFICER
• Payroll Expense by Department – 1/2018 (pg 42)
CITY SUPERINTENDENT
• Mower Purchase (pgs 43-48)
• Sweeper Filter (pg 49)
COMMUNITY DEVELOPMENT DIRECTOR
• Program Income Plan (pgs 50-51)
OTHER MATTERS
• Carousel Rest Area of Shelby Grant (pg 52)
• Air Pack Bids (pgs 53-56)
• North Central Montana Regional Water Authority (pgs 57-64)
• Regular Council Meeting Time
• Northern Transit Interlocal (pgs 65-67)
ADJOURN
January 16, 2018
ROLL CALL OF MEMBERS
01 16 18 Packet 1
01 16 18 Packet 2
SHOW CAUSE HEARING – Notice to Abate Dangerous Building (pgs. 5-12)
• James Jones, 528 8th Ave S
APPROVAL OF MINUTES
• Regular Council Meeting, 01/02/18 (pgs. 13-16)
OATH OF OFFICE
• Justin Aikins, Trent Tustian – Council Members (pgs. 17-18)
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
• Andy Evenson, KLJ
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 01/08/18 (pgs. 19-22)
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, December 2017 (pgs. 23-38)
• Bank Account Report (pg. 39), Budget Year to Date (pg. 40), Vendor Summary (pgs. 41-42), Enterprise Funds (pg. 43), Statement of Expenditures (pgs. 44-68), Revenues (pgs. 69-78), Budget Variance (pg. 79), Cash Flow Report (pg. 80), Investments (pg. 81), Project Budgets (pg. 82), December 2017
• City of Shelby Delinquent Taxes, 12/31/17 (pg. 83)
CITY SUPERINTENDENT
OTHER MATTERS
• Northern Montana Storage LLC Ground Lease Agreement (pgs. 84-100)
ADJOURN
January 2, 2018
ROLL CALL OF MEMBERS
01 02 18 Agenda
01 02 18 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 12/18/17 (pgs 5-7)
OATH OF OFFICE
• Gary McDermott – Mayor (pg 8)
• Justin Aikins, Luke Casey, Trent Tustian – Council Members (pgs 9-11)
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 12/31/17 (pgs 12-27)
BUILDING INSPECTOR
• Building Inspector Report, December 2017 (No permits issued)
COMMITTEE REPORTS
CITY ATTORNEY
• Resolution No. 1971 re: Designating an Environmental Certifying Official (pg 28)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Bank/Signature Authorization
Petty Cash – Gary McDermott, Jade Goroski, Tammy Pederson
Operating Account – Gary McDermott, Lyle Kimmet, Jade Goroski
BPCU
Water/Sewer Tapping Fees (pgs 29-35)
ADJOURN
December 18, 2017
ROLL CALL OF MEMBERS
12 18 17 Agenda 1
12 18 17 UPDATED Agenda 1& Addition
12 18 17 Agenda 2
12 18 17 Agenda 3
12 18 17 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 12/04/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
• Melissa Lewis, Governmental Relations
• Curtis Shuck, Great Northern Corridor Coalition
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 12/11/17
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, November 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Budget Variance, Cash Flow Report, Investments, Project Budgets, November 2017
• City of Shelby Delinquent Taxes, 11/30/17
CITY SUPERINTENDENT
OTHER MATTERS
• Shelby RR Safety Improvements Task Order
• Chamber of Commerce Banquet
• MT Accessible Playground Grant Program
• MT Fish, Wildlife & Parks Recreational Trail Program
• Fire Department Air Pack Purchase
• Storm Drainage Change Order No. 2
• Task Order Water System Improvements
• City of Shelby Program Income Plan
• Task Order, DEQ Sanitary Restriction Deviation
ADJOURN
December 4, 2017
ROLL CALL OF MEMBERS
12 04 17 Agenda 1
12 04 17 Agenda 2
12 04 17 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 11/20/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 11/30/17 – (Action item)
BUILDING INSPECTOR
• Building Inspector Report, November 2017 (No permits issued)
COMMITTEE REPORTS
• Safety Committee Meeting, 10/19/17
• Park & Recreation Committee Meeting, 11/27/17
o Ice Skating Rink
o Splash Park/Swimming Pool Handicapped Accessible Playground Equipment
o MT Fish, Wildlife & Parks Recreation Trail Program
CITY ATTORNEY
•
CITY FINANCE OFFICER
•
CITY SUPERINTENDENT
•
COMMUNITY DEVELOPMENT DIRECTOR
• Montana Accessible Playgrounds Grant Program Application
• MT Fish, Wildlife & Parks Recreation Trail Program
OTHER MATTERS
• Fire Department Air Pack Purchase
• Storm Drainage: Change Order #1 Review, Change Order #2 Approval
• Amtrak Request
ADJOURN
Nov 20 2017
ROLL CALL OF MEMBERS
11 20 17 Agenda 1
11 20 17 Agenda 2
11 20 17 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 11/06/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 11/13/17
CITY ATTORNEY
• Resolution No. 1970 re: Correcting a Zone Designation
CITY FINANCE OFFICER
• City Judge’s Report, October 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Budget Variance, Cash Flow Report, Investments, Project Budgets, October 2017
• City of Shelby Delinquent Taxes, 10/31/17
CITY SUPERINTENDENT
OTHER MATTERS
• Cat Financing Options
• Shelby Vol Fire Department – Air Pack Purchase approval
• ARC Hospitality LLC (Motel 6) Subdivision Request & Planning Board Recommendation
• Arbor Day Proclamation
ADJOURN
November 6, 2017
ROLL CALL OF MEMBERS
11 06 17 Agenda
11 06 17 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 10/16/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 10/31/17 – (Action item)
BUILDING INSPECTOR
• Building Inspector Report, October 2017 (No permits issued)
COMMITTEE REPORTS
• Safety Committee Meeting, 10/19/17
• Park & Recreation Committee Meeting, 10/30/17
CITY ATTORNEY
• Resolution No. 1970 re: Correcting a Zone Designation
CITY FINANCE OFFICER
CITY SUPERINTENDENT
• 3 yd Dumpster Purchase Approval
• Water Meter Purchase Approval
• UV UPS Hardware & Computer Repair
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Approve Purchase – Waste Handler/Landfill Cat
• North Shelby Water Line
ADJOURN
October 16, 2017
ROLL CALL OF MEMBERS
10 16 17 Agenda 1
10 16 17 Agenda 2
10 16 17 Agenda 3
10 16 17 Agenda 4
10 16 17 Correspondence & Reports
APPROVAL OF MINUTES
• Regular Council Meeting, 10/02/17
• Special Council Meeting, 10/10/17
APPEARANCE REQUESTS
• Agenda Items – Melissa Lewis
• Non Agenda Items
CLAIMS
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1969 to Amending Resolution No. 1882 Conveying Closed Street/Alley to Abutting Land Owners
CITY FINANCE OFFICER
• City Judge’s Report, September 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Budget Variance, Cash Flow Report, Investments, Project Budgets, September 2017
• City of Shelby Delinquent Taxes, 9/30/17
CITY SUPERINTENDENT
• Approve Purchase – Waste Handler/Landfill Cat
OTHER MATTERS
• Rest Area Carousel of Shelby Land Purchase
• Approved Purchase – UV Repairs
• Committee Appointment Listing
• Marias Valley Golf Course
• Parking Ordinance – time & distance required
• Re-Appoint Jade Goroski to Heritage Condo Board
• North Shelby Water Line
ADJOURN
October 10 2017
ROLL CALL OF MEMBERS
10 10 17 Agenda 1
10 10 17 Agenda 2
RESOLUTION NO. 1968 re: Approval of Bond Resolution for Phase 1 of 4th Cell
ADJOURN
October 2, 2017
ROLL CALL OF MEMBERS
10 02 17 Agenda 1
10 02 17 Agenda 2
10 02 17 Correspondence 1
10 02 17 Correspondence 2
10 02 17 Correspondence 3
10 02 17 Correspondence 4
10 02 17 Correspondence 5
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Council Meeting, 09/18/17
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 09/30/17 – (Action item)
BUILDING INSPECTOR
Building Inspector Report, September 2017
COMMITTEE REPORTS
Safety Committee Meeting, 9/21/17
Park & Recreation Committee Meeting, 9/25/17
CITY ATTORNEY
Resolution No. 1966 re: Weed Liens
Resolution No. 1967 re: Haight Annexation
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Civic Center Temp/Seasonal Rec Attendant Hire
4th Cell Land Purchase
ADJOURN
September 18, 2017
ROLL CALL OF MEMBERS
09 18 17 Agenda 1
09 18 17 Agenda 2
09 18 17 Agenda 3
09 18 17 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 09/05/17
APPEARANCE REOUESTS
Agenda Items – DEQ, KLJ
• Non Agenda Items
CLAIMS REPORT
COMMITTEE REPORTS
Law Enforcement Report
• City-County Planning Board, 9/11/17
CITY ATTORNEY
• Resolution No. 1965 re: Weed Liens
CITY FINANCE OFFICER
City Judge’s Report, August 2017
Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, August 2017
• City of Shelby Delinquent Taxes, 8/31/17
CITY SUPERINTENDENT
OTHER MATTERS
• Dorsey & Whitney Engagement Letter
• Recent Treatment Facility Inflows
• Wet Lands Permit for 4th Cell & Storm Drainage
ADJOURN
September 5 2017
ROLL CALL OF MEMBERS
09 05 17 Agenda 1
09 05 17 Agenda 2
09 05 17 Agenda 3
09 05 17 Correspondence 1
09 05 17 Correspondence 2
OPEN PUBLIC HEARING
• City of Shelby Budget FY 2017-2018
• 2017 Special Assessments
APPROVAL OF MINUTES
• Regular Council Meeting, 08/21/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 08/31/17 – (Action item)
•
BUILDING INSPECTOR
• Building Inspector Report, August 2017
COMMITTEE REPORTS
• Park & Recreation Committee Meeting, 8/28/17
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 1959 re: Assessing FY 2017-18 Lighting Maintenance
• Resolution No. 1960 re: Assessing FY 2017-18 Street Maintenance
• Resolution No. 1961 re: Assessing FY 2017-18 Park Maintenance
• Resolution No. 1962 re: Assessing 2012 Curb, Gutter & Sidewalk Project
• Resolution No. 1963 re: Adopting FYE 2018 Budget & Tax Levy
• Resolution No. 1964 re: Intent to Annex – Haight
CITY FINANCE OFFICER
• FY 2017-18 Budget
• 2017 Certified Taxable Valuation Information
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Grant Application not included in 2017-18 Budget
OTHER MATTERS
• Dorsey & Whitney Engagement Letter
ADJOURN
August 21 2017
ROLL CALL OF MEMBERS
08 21 17 Agenda 1
08 21 17 Agenda 2
08 21 17 Agenda 3
08 21 17 Correspondence
OPEN PUBLIC HEARING
• City of Shelby Budget FY 2017-2018
APPROVAL OF MINUTES
• Regular Council Meeting, 08/07/17
• Special Budget Session, 08/14/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT
BUILDING INSPECTOR
• Community Decay Report
COMMITTEE REPORTS
CLOSE PUBLIC HEARING
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, July 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, July 2017
• City of Shelby Delinquent Taxes, 7/31/17
CITY SUPERINTENDENT
OTHER MATTERS
• Update Budget FY 2017-18
• 5 Year Projections
• Sheriff’s Budget
• TIFD/TED
• FY 2008 – FY 2013 Solid Waste Rev/Exp Summary
• USDA Series 2015 Loan Info
• Fund 2600 & 2920 Grant Clarification
• 4th Cell
ADJOURN
August 14 2017
ROLL CALL OF MEMBERS
08 14 17 Agenda 1
08 14 17 Agenda 2
BUDGET FY 2017-18
5 YEAR PROJECTIONS
BUDGET REQUESTS
CITY SUPERINTENDENT
• UV Repairs Invoice
ADJOURN
August 7 2017
ROLL CALL OF MEMBERS
08 07 17 Agenda 1
08 07 17 Agenda 2
08 07 17 Agenda 3
08 07 17 Correspondence 1
08 07 17 Correspondence 2
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Council Meeting, 07/17/17
APPOINTMENT OF COUNCIL PERSON
• Trent Tustian — Ward #2
• Oath of Office
APPEARANCE REOUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 07/31/17 – (Action item)
BUILDING INSPECTOR
• Building Inspector Report, July 2017
COMMITTEE REPORTS
• Safety Committee Meeting & Employee Quarterly Meeting, 7/20/17 Park & Recreation Committee Meeting, 7/31/17
CITY ATTORNEY
• Resolution 1958 re: Quit Claim a closed portion of 9th Avenue to adjacent land owners
CITY FNANCE OFFICER
FY 17-18 Budget
• 5 Year Projections
CITY SUPERINTENDENT
• Amendment No 18 – Landfill Engineering Consulting Services
• Liquid Engineering/Tank Cleaning
• New Hire
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Council Correspondence
• FRA Class of Action Determination Checklist
• Public Notice, Resolutions – TSEP 2018 Water System Improvements DEQ Correspondence
Extra Mile Day Proclamation – November 1, 2017 RDG Planning Grants — Call for Applications
ADJOURN
July 17, 2017
ROLL CALL OF MEMBERS
07 17 17 Agenda 1
07 17 17 Agenda 2
07 17 17 Agenda 3
07 17 17 Agenda 4
07 17 17 Agenda 5
07 17 17 Correspondence
APPROVAL OF MINUTES
• Regular Meeting, 07/10/17
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
CLAIMS
• 6/30/17 Final Year End Batch
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, June 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, June 2017 (Action Item)
• City of Shelby Delinquent Taxes, 6/30/17
CITY SUPERINTENDENT
OTHER MATTERS
• FY 18 Budget Review
• Task Order No. 6 – 2018 Water System Improvements
• Authorize Call for Bids – 4th Cell Treatment Facility
ADJOURN
July 10 2017
ROLL CALL OF MEMBERS
07 10 17 Agenda 1
07 10 17 Agenda 2
07 10 17 Correspondence
OPEN PUBLIC HEARING
• CDBG Grant
• 2017-2018 TBID Work Plan
APPROVAL OF MINUTES
• Regular Council Meeting, 06/19/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 06/30/17 – (Action item)
BUILDING INSPECTOR
• Building Inspector Report, June 2017
• Building Inspector Revenue, FY 2016-17
COMMITTEE REPORTS
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 1957 re: CDBG Grant Application
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOMENT DIRECTOR
• 2017-2018 TBID Work Plan
OTHER MATTERS
• KLJ Update on NCMRWA
• KLJ Task Order re: HUMIC Water Line
• KLJ Task Order re: TSEP Water Project
• Execute the Airport’s FAA Grant Offer
• Water Rates
• MT Dept of Commerce Community Development Block Grant Program Contract #MT-CDBG-ED16-01
• FRA Project
ADJOURN
June 19, 2017
ROLL CALL OF MEMBERS
06 19 17 Agenda 1
06 19 17 Agenda 2
06 19 17 Agenda 3
06 19 17 Correspondence
OPEN PUBLIC HEARING
• City’s General Needs Assessments
APPROVAL OF MINUTES
• Regular Meeting, 06/05/17
• Public Hearing, 06/12/17
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
CLAIMS
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No. 832 (2nd rdg) re: Sewer Rates & Charges (Action Item)
CITY FINANCE OFFICER
• City Judge’s Report, May 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, May 2017 (Action Item)
• City of Shelby Delinquent Taxes, 5/31/17
CITY SUPERINTENDENT
OTHER MATTERS
• City Attorney Contract
• Planning Assistance Contract Renewal
• ReAct Designated Smoking Areas in City Parks
• DEQ Subdivision Moratorium
ADJOURN
June 12, 2017
7:30 P.M.
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
PUBLIC COMMENTS ON SEWER RATE INCREASE
CLOSE PUBLIC HEARING
ADJOURN
June 5 2017
ROLL CALL OF MEMBERS
06 05 17 Agenda 1
06 05 17 Agenda 2
06 05 17 Agenda 3
06 05 17 Correspondence 1
06 05 17 Correspondence 2
06 05 17 Correspondence 3
APPROVAL OF MINUTES
• Regular Council Meeting, 05/15/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 05/31/17 – (Action item)
• Claims on Hold
BUILDING INSPECTOR
COMMITTEE REPORTS
CITY ATTORNEY
• Ordinance No. 832 (1st rdg) re: Sewer Rates & Chargers (Action Item)
• Resolution No. 1957 re: Resolution to Authorize Submission of CDBG Application
CITY FINANCE OFFICER
CITY SUPERINTENDENT
• Topographic Map of Shelby Landfill
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Storm Drainage Bond Closing
• Rocky Boy’s/North Central MT Regional Water System – Core System OM&R Budget Review
• NCWRWA Water Service Agreement
• Re-Act Discussion
• Job Creation & Planning Projects Application Guidelines
• 6/19/17 Public Hearing for City’s Overall Community Development Needs
• 7/10/17 Public Hearing for CDBG Program
ADJOURN
May 15 2017
ROLL CALL OF MEMBERS
05 15 17 Agenda 1
05 15 17 Agenda 2
05 15 17 Agenda 3
05 15 17 Agenda 4
05 15 17 Agenda 5
05 15 17 Correspondence
APPROVAL OF MINUTES
• Regular Meeting, 5/01/17
APPEARANCE REQUESTS
• Non Agenda Items – Gwen Marshall, truck parking on Montana Ave
• Agenda Items
CLAIMS
• Big Sky Trust Payment to Humic (Action Item)
• Helena Sand & Gravel Claim – MDOT Reimbursement (Action Item)
• KLJ – Engineering Services (Action Item)
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1956 re: Intent to Increase Sewer Rates (Action Item)
• Ordinance No. 832 (1st rdg) re: Sewer Rates & Charges (Action Item)
CITY FINANCE OFFICER
• City Judge’s Report, April 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, April 2017 (Action Item)
• City of Shelby Delinquent Taxes, 4/30/17
CITY SUPERINTENDENT
• Summer Hires (Action Item)
OTHER MATTERS
• Removing Agricultural Exemption Property – North of Shelby High School (Action Item)
ADJOURN
May 1 2017
ROLL CALL OF MEMBERS
05 01 17 Agenda 1
05 01 17 Agenda 2
05 01 17 Agenda 3
05 01 17 Correspondence 1
05 01 17 Correspondence 2
APPROVAL OF MINUTES
• Regular Council Meeting, 04/17/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 04/30/17 – (Action item)
• Claims on Hold
BUILDING INSPECTOR -No permits issued in April 2017
COMMITTEE REPORTS
• Safety Committee Meeting & Employee Quarterly Meeting Minutes, 4/20/17
• Park & Rec Committee Minutes, 4/24/17
CITY ATTORNEY
• Resolution No. 1955 re: Storm Water Drainage System Revenue Bond
CITY FINANCE OFFICER
CITY SUPERINTENDENT
• Summer Workers
COMMUNITY DEVELOMENT DIRECTOR
OTHER MATTERS
• Storm Water Drainage System Engagement Letter
• 4th Cell Rates
• 4th Cell Call for Bids
ADJOURN
April 17 2017
ROLL CALL OF MEMBERS
04 17 17 Agenda 1
04 17 17 Agenda 2
04 17 17 Agenda 3
04 17 17 Correspondence 1
04-17-17-correspondence 2
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 4/03/17
APPEARANCE REOUESTS
• Non Agenda Items Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1954 re: Zoning & Ward Designation to Annexed Property
BUILDING INSPECTOR
CITY FINANCE OFFICER
• City Judge’s Report, March 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, March 2017 (Action Item)
• City of Shelby Delinquent Taxes, 3/31/17
CITY SUPERINTENDENT
OTHER MATTERS
Municipal Election
Water Purchase Agreement between City of Shelby & NCMRWA
ADJOURN
APRIL 3 2017
ROLL CALL OF MEMBERS
04 03 17 Agenda Page 1
04 03 17 Agenda Page 2
04 03 17 Correspondence 1 Page 1
04 03 17 Correspondence 1 Page 2
04 03 17 Correspondence 2 Page 1
04 03 17 Correspondence 2 Page 2
OPEN PUBLIC HEARING
• 13th St So Annexation
APPROVAL OF MINUTES
• Regular Council Meeting, 03/20/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 03/31/17 – (Action item)
• Claims on Hold
BUILDING INSPECTOR – No March permits issued
COMMITTEE REPORTS
• Park & Rec Committee Minutes, 3/27/17
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No. 831 (2nd rdg) re: Itinerant & Transient Business Licenses
• Resolution No. 1952 re: 13th St So Annexation
• Resolution No. 1953 re: Sale of 3 City Lots to Carousel Rest Area of Shelby, Inc
CITY FINANCE OFFICER
CITY SUPERINTENDENT
• Amendment No. 17 – City of Shelby Landfill Engineering Consulting Services
COMMUNITY DEVELOMENT DIRECTOR
OTHER MATTERS
• Capital Improvement Plan
• Growth Policy Plan
• Sale of City Property to Carousel, Inc
• Summer Hires – Pool Lifeguards
• Change of Place of Use Application
ADJOURN
March 20 2017
ROLL CALL OF MEMBERS
03 20 17 Page 1
03 20 17 Page 2
APPROVAL OF MINUTES
• Regular Meeting, 3/06/17
• Special Council Meeting, 3/13/17
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1950 – Storm Water Drainage System Charges (Action Item)
• Resolution No. 1951 – Resolution of Intent to Annex 13th St So (Action Item)
• Ordinance No. 831 – Itinerant & Transient Business License (Action Item)
• Statutes & Ordinances for Itinerant & Transient Business Licenses
BUILDING INSPECTOR
CITY FINANCE OFFICER
• City Judge’s Report, February 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, February 2017 (Action Item)
• City of Shelby Delinquent Taxes, 2/28/17
CITY SUPERINTENDENT
• Gravel Bids
OTHER MATTERS
• Shelby to Cut Bank – O&M Agreement, Shelby Portion
• Carousel Agreement
• Notice to Proceed – Shelby Storm Water (Action Item)
ADJOURN
March 13 2017
ROLL CALL OF MEMBERS
03 13 17 Public Hearing
OPEN PUBLIC HEARING
STORM DRAINAGE UTILITY RATES
CLOSE PUBLIC HEARING
ADJOURN
March 6 2017
ROLL CALL OF MEMBERS
03 06 17 Agenda
03 06 17 Correspondence 1
03 06 17 Correspondence 2
APPROVAL OF MINUTES
• Regular Council Meeting, 02/21/17
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 02/28/17 – (Action item)
• Claims on Hold
BUILDING INSPECTOR
• Building Inspector Report, February 2017
COMMITTEE REPORTS
• Park & Rec Committee Minutes, 2/27/17
• Civic Center Revenue & Expenditures
CITY ATTORNEY
• Ordinance No. 831 re: Itinerant & Transient Business Licenses
• Statutes & Ordinances for Itinerant & Transient Business Licenses
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOMENT DIRECTOR
OTHER MATTERS
ADJOURN
February 21 2017
ROLL CALL OF MEMBERS
02 21 17 Agenda 1
02 21 17 Agenda 2
02 21 17 Correspondence
02 21 17 Current Proposed Stormwater Rates
02 21 17 Previous Proposed Stormwater Rates
APPROVAL OF MINUTES
• Regular Meeting, 2/06/17
• Special Council Meeting, 2/13/17
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Safety Committee & Employee Quarterly Meeting, 2/16/17
CITY ATTORNEY
• Ordinance No. 831 re: Itinerant & Transient Business Licenses
BUILDING INSPECTOR
• Building Inspector Report, January 2017
• Shawn Smith – Home permit
• Brian Mallo – Mobile Home Moving Permit
CITY FINANCE OFFICER
• City Judge’s Report, January 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, January 2017 (Action Item)
• City of Shelby Delinquent Taxes, 1/31/17
• Annual Landfill Trust Deposit
CITY SUPERINTENDENT
• Mower Request
OTHER MATTERS
• Council Correspondence
• Current Proposed Stormwater Rates
• Previous Proposed Stormwater Rates
• Proposal for Smoke-free Parks
• Letter of Support for Northern Transit Interlocal
• Office Closures
• Carousel Agreement
• Lease Agreement Review
ADJOURN
February 13 2017
Special City Counsel Meeting
ROLL CALL OF MEMBERS
02 13 17 Special Meeting 1
02 13 17 Special Meeting 2
02 13 17 Special Meeting 3
February 6, 2017
ROLL CALL OF MEMBERS
02 06 17 Agenda 1
02 06 17 Agenda 2
02 06 17 Correspondence 1
02 06 17 Correspondence 2
02 06 17 Correspondence 3
APPROVAL OF MINUTES
• Regular Council Meeting, 1/17/17
APPEARANCE REQUESTS
• Agenda Items – ReACT, Lauri Tokerud
• Harry Benjamin, Carousel
• Non Agenda Items
CLAIMS REPORT 01/31/17 – (Action item)
• Claims on Hold
• Approval of SVFD Purchase – Turn outs
COMMITTEE REPORTS
• Park & Recreation Committee Minutes, 1/30/17
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
• Water Meters
• Splash Park Components Request
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Harry Benjamin – Carousel
• Water Transmission Agreement Between NCMRWA and the City of Shelby
• Water Purchase Agreement Between City of Shelby & Ethridge County Water District
• Shelby Storm Water & Sanitary Sewer Projects
• KLJ Sump Pump Work Order
• KLJ Infiltration Work Order
• Resolution No. 1949 – Intent to Establish Storm Water Drainage System Charges
• Sewer Rates
• 4th Cell
• KLJ Groundwater Study
• Municipal Elections Calendar
ADJOURN
January 17, 2017
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 1/02/17
01 17 17 Agenda 1
01 17 17 Agenda 2
01 17 17 Agenda 3
01 17 17 Correspondence
APPEARANCE REQUESTS
Non Agenda Items
Agenda Items
COMMITTEE REPORTS
Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
Resolution No. 1949 re: Intent to Establish Storm Water Drainage System Charges
CITY FINANCE OFFICER
City Judge’s Report, December 2016
Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, December 2016 (Action Item)
City of Shelby Delinquent Taxes, 12/31/16
Transfer Funds From Cetera Financial Services to BPCU (Action Item)
CITY SUPERINTENDENT
Council Approval for Roll-out Purchase
COMMUNITY DEVELOPMENT DIRECTOR
MFWP Urban Trail Project
Transportation Alternative Grant application
OTHER MATTERS
KLJ Sump Pump Work Order
KLJ Infiltration Work Order
Renewable Resource Grant & Loan Program, Proposal Abstract
Water Purchase Agreement between City of Shelby & NCMRWA
Agreement for the Operation & Maintenance of the Shelby to Cut Bank Components (Segment W3) of the NCMRWA System between City of Shelby and NCMRWA
ADJOURN
January 3, 2017
ROLL CALL OF MEMBERS
01 03 17 agenda 1
01 03 17 agenda 2
01 03 17 agenda 3
01 03 17 correspondence a
01 03 17 correspondence b
01 03 17 correspondence c
APPROVAL OF MINUTES
• Regular Council Meeting, 12/19/16
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 12/31/16 – (Action item)
• Claims on Hold
BUILDING INSPECTOR
• Building Inspector Report, December 2016
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
• Water, Sewer, Solid Waste, Storm Drain Debt Service
• Water Rate Structure
CITY SUPERINTENDENT
• Water Tower Leak/Hole Repair
OTHER MATTERS
• Council Correspondence
• Storm Water Drainage Project
• 4th Cell
• Water Transmission Agreement between North Central MT Regional Water Authority & City of Shelby
• Chamber of Commerce – Civic Center Usage
ADJOURN
December 19, 2016
ROLL CALL OF MEMBERS
12-19-16-agenda 1
12-19-16-agenda 2
12 19 16 1 Correspondence page 1 of 3
12 19 16 1 Correspondence page 2 or 3
12 19 16 1 Correspondence page 3 of 3
12 19 16 2 Correspondence page 1 of 2
12 19 16 2 Correspondence page 2 of 2
12 19 16 Correspondence 3
APPROVAL OF MINUTES
• Regular Meeting, 12/05/16 (Action Item)
• Special Meeting, 12/12/16 (Action Item)
APPEARANCE REOUESTS
• Non Agenda Items — Patricia Hellinger re: Pigeons
• Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Safety Meeting 12/15/16
BUILDING INSPECTOR
Crematory
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, November 2016
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets,
November 2016 (Action Item)
• Water, sewer, solid waste debt service
• City of Shelby Delinquent Taxes, 11/30/16
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Harry Benjamin Land Purchase/Lease Agreement
• D.S.D. Land Purchase Withdrawal
• Appoint Elisha Dempsey as Shelby Urban Supervisor
• 7/21/2()14 Council Authorization Storm Water Engineering Services $922,600
ADJOURN
December 12, 2016
ROLL CALL OF MEMBERS
12-12-16 Special Council Meeting
12-12-16 Special Meeting 2
DISCUSSION WITH KLJ ENGINEERING
Storm Drainage & 4th Cell Project
ADJOURN
December 5, 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Council Meeting, 11/21/16
Agenda 12 05 16 1
Agenda 12 05 16 2
Agenda 12 05 16 3
Agenda 12 05 16 4
Agenda 12 05 16 5
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 11/30/16 – (Action item)
• Claims on Hold
BUILDING INSPECTOR
• Building Inspector Report, November 2016
• Building Permits #4339 & 4340
COMMITTEE REPORTS
• Minutes of the Park & Rec Meeting, 11/28/16
CITY ATTORNEY
• Ordinance No. 829 re: Shelby Floodplain (2nd rdg) (Action Item)
• Ordinance No. 830 re: Cat Ordinance (2nd rdg) (Action Item)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Council Correspondence
• City Hall Park Carousel Proposal – Harry Benjamin
• Railroad Safety Infrastructure Improvement Grant Awarded to City of Shelby
• New Cost Estimate Storm Drainage
• New Cost Estimate 4th Cell
• Storm Water Drainage Project
• 4th Cell
• Mechanical Plant
• Shelby Ground Water Test Results
• Committee Appointments
ADJOURN
November 21, 2016
ROLL CALL OF MEMBERS
11 21 16 Agenda 1 part 1
11_21_16_agenda_1 part 2
11 21 16 Agenda 2
11 21 16 Agenda 3
11 21 16 Agenda 4
11 21 16 Agenda 5
11 21 16 Correspondence 2
11 21 16 Correspondence 1
APPROVAL OF MINUTES
• Regular Meeting, 11/07/16 (Action Item)
• Special Meeting, 11/14/16 (Action Item)
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 828 re: Fences (2nd rdg) (Action Item)
• Ordinance No. 829 re: Shelby Floodplain (1st rdg) (Action Item)
• Ordinance No. 830 re: Cat Ordinance (1st rdg) (Action Item)
• Resolution No. 1947 re: Humic – Amended (Action Item)
• Resolution No. 1948 re: Weed Liens (Action Item)
CITY FINANCE OFFICER
• City Judge’s Report, October 2016
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, October 2016 (Action Item)
• City of Shelby Delinquent Taxes, 10/31/16
• 5 Yr Sewer Projections
• Water Rates
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Toole County Community Health Improvement Plan: 2017-2019
• Pigeon Control
OTHER MATTERS
• Railroad Safety Infrastructure Improvements Grant
• Commercial Lynks Inc Septic Proposal
• North Central Montana Regional Water Authority Update
• Storm Drainage Recommendation
• 4th Cell Recommendation
• Building Permit 4338 re: Carport
• Carousel & Rest Area
ADJOURN
November 14, 2016
ROLL CALL OF MEMBERS
11 14 16 Special Meeting Agenda 1
11 14 16 Special Meeting Agenda 2
11 14 16 Special Meeting Agenda 3
11 14 16 Special Meeting Agenda 4
11 14 16 Special Meeting Agenda 5
APPEARANCE REQUESTS
DEQ STATUS AND SUMMARY OF THE PROBLEMS
• KLJ Invoice for Storm Drainage Project
• KLJ Invoice for 4th Cell Project
• Bond Council Billing – Barnes & Thornburg LLP
• Bond Council Billing – Dorsey
• Moratorium on any Wastewater Flow Increases
STORM DRAINAGE PROJECT OPTIONS AND COSTS
4TH CELL PROJECT OPTIONS AND COSTS
5th CELL OPTION AND COSTS
MECHANICAL TREATMENT OPTION
ADJOURN
November 7, 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Council Meeting, 10/17/16
11 07 16 Agenda 1
11 07 16 Agenda 2
11 07 16 Agenda 3
11 07 16 Correspondence 1
11 07 16 Correspondence 2
APPEARANCE REQUESTS
• Harry Benjamin – Carousel Proposal
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 10/31/16 – (Action item)
• KLJ Invoice for Storm Water Improvement & 4th Cell Lagoon Projects
• Bond Council Billing & Storm Drainage 1st Proposal
BUILDING INSPECTOR
• Building Inspector Report, October 2016
• Remodel Permit – Marias Healthcare 865 Oilfield Ave
COMMITTEE REPORTS
• Safety Committee Meeting & Employee Quarterly Meeting, 10/20/16
CITY ATTORNEY
• Ordinance No. 828 – re: Fences (1st rdg)
• Resolution No. 1947 – re: To Accept Economic Development Assistance Grant from the MT Dept of Commerce to Assist Humic Growth
CITY FINANCE OFFICER
CITY SUPERINTENDENT
• Sewage Treatment Facility Capacity – DEQ/EPA
COMMUNITY DEVELOPMENT DIRECTOR
• Downtown Conference – Butte, MT
• Shelby Food & Craft Market
OTHER MATTERS
• Haroldson Resignation & Declaration of Vacancy
• Resignation of Council President Acceptance
• Election of Council President
• Request for Interim Water Service
• Re-appoint Public Safety Commission
• City of Shelby Property for Sale
• New Cost Estimate Storm Drainage
• New Cost Estimate 4th Cell
• Reconsideration of Storm Water Drainage Project
• Sewer Hookup Policy
• Building Permit Council and Public Works Review
• Side by Side Request
• Request for Sewer Service – Bitterroot School
ADJOURN
October 17, 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 10/03/16
10 17 16 Agenda 1
10 17 16 Agenda 2
10 17 16 correcton for Corresponcendence 1
10-17-16-correspondence 1a
10-17-16-correspondence-1b
10 17 16 Correspondence 2
10 17 16 Correspondence 3
10 17 16 Correspondence 4
10 17 16 Correspondence 5
10 17 16 Correspondence 6
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1947 – Establishing Storm Water Drainage Rates (Action Item)
CITY FINANCE OFFICER
• City Judge’s Report, September 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, September 2016 (Action Item)
• City of Shelby Delinquent Taxes, 9/30/16
CITY SUPERINTENDENT
• Side by Side Purchase
OTHER MATTERS
• Champions Park Grant application
• Review SMC re: Fences
• City Property Sales
ADJOURN
September 19 2016
ROLL CALL OF MEMBERS
Oct 3 16 Agenda Page 1
Oct 3 16 Agenda Page 2
Oct 3 16 Agenda Page 3
APPROVAL OF MINUTES
• Regular Council Meeting, 09/20/16
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 9/30/16 – (Action item)
BUILDING INSPECTOR
• Building Inspector Report, September 2016
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Side by Side Purchase
• Review City-County Planning Board Bi-laws
• Planning Board Resignation
• Recommending Jayson Gray for Park & Rec Committee
• Shelby Gas Sewer Connection
• Review SMC re: Fences
• Motor Vehicle Graveyard Agreement
• Bike Lanes on Main Street
• Christmas Tree Village
• Wastewater Flows
ADJOURN
ROLL CALL OF MEMBERS
September 19 16 Agenda Page 1
September 19 16 Correspondence 1
September 19 16 Correspondence 2 & Reports
OPEN PUBLIC HEARING
• Fence Variance for Deven Merritt, 121 W Cascade Ave
• Rates for Storm Water Drainage System
CLOSE PUBLIC HEARING
APPROVAL OF MINUTES
• Regular Meeting, 09/06/16
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 9/13/16
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, August 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, August 2016 (Action Item)
• City of Shelby Delinquent Taxes, 8/31/16
CITY SUPERINTENDENT
OTHER MATTERS
• Industrial Park Land Purchase Offer (Action Item)
ADJOURN
September 6 2016
ROLL CALL OF MEMBERS
Sept 06 16 Agenda Page 1
Sept 06 16 Agenda Page 2
Sept 06 16 Agenda Page 3
APPROVAL OF MINUTES
Regular Council Meeting, 08/15/16
Special City Council Meeting, 8/22/16
Special City Council Meeting, 8/29/16
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 8/31/16 – (Action item)
BUILDING INSPECTOR
COMMITTEE REPORTS
Safety Committee Meeting, 8/18/16
CITY ATTORNEY
Resolution No. 1942 re: Levying 2016-17 Assessment for Lighting Maintenance (Action Item)
Resolution No. 1943 re: Levying 2016-17 Assessment for Street Maintenance (Action Item)
Resolution No. 1944 re: Levying 2016-17 Assessment for Park Maintenance (Action Item)
Resolution No. 1945 re: Levying an Assessment for 2012 Curb, Gutter and Sidewalk Project (Action Item)
Resolution No. 1946 re: Weed Liens (Action Item)
CITY FINANCE OFFICER
Purchase Order Policies Review
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Christy Yost Fence Variance (Action Item)
Extra Mile Day Proclamation, November 1, 2016 (Action Item)
Office Closure – Day after Thanksgiving (November 25, 2016) (Action Item)
ADJOURN
August 29 2016
ROLL CALL OF MEMBERS
Aug 29 2016
OPEN PUBLIC HEARING
Open FY 2016-17 Final Budget
CLOSE PUBLIC HEARING
Close FY 2016-17 Final Budget
CITY ATTORNEY
Resolution No. 1941 – Adopting Budget & Fixing Tax Levy for FYE 6/30/17
CITY FINANCE OFFICER
FY 2016-17 Budget Reports – Revenue Budget Report, Expenditure Budget Report, 2016 Certified Taxable Valuation Information
Storm Drain User Fees
ADJOURN
August 22 2016
ROLL CALL OF MEMBERS
Aug 22 2016
OPEN PUBLIC HEARING
Storm Water Drainage System
CLOSE PUBLIC HEARING
CITY FINANCE OFFICER
• Rate proposal
CITY ATTORNEY
• Ordinance 827 re: 2nd rdg Storm Water Drainage
ADJOURN
August 15 2016
ROLL CALL OF MEMBERS
Aug 15 Agenda 1
Aug 15 Agenda 2
Aug 15 Agenda 3 Correspondence
OPEN PUBLIC HEARING
• Fence Variance Request by Christy Yost
CLOSE PUBLIC HEARING
APPROVAL OF MINUTES
• Regular Meeting, 08/01/16
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, July 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, July 2016 (Action Item)
• City of Shelby Delinquent Taxes, 7/31/16
• Preliminary Budget for FY 2016-17
CITY SUPERINTENDENT
OTHER MATTERS
• Storm Drainage Alternatives
• Humic Temporary Booster Station
ADJOURN
August 1 2016
ROLL CALL OF MEMBERS
Aug 1 2016 Part 1
Aug 1 2016 Part 2
OPEN PUBLIC HEARING – STORM WATER DRAINAGE SYSTEM
CLOSE PUBLIC HEARING
KLJ Report of Lake Sheloole Dam Inspection
APPROVAL OF MINUTES
• Regular Meeting, 07/18/16
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 7/31/16 – (Action item)
BUILDING INSPECTOR
COMMITTEE REPORTS
CITY ATTORNEY
• Resolution No. 1941 re Resolution of Intension for Storm Water Drainage
• Ordinance No. 827 re 1st Rdg for Storm Water Drainage
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Shelby Tourism Business Improvement District (TBID) (Action Item)
• Yeagley Planning Assistance Contract Renewal (Action Item)
• SCA Middle Ages Event @ Williamson Park, August 19-21 (Action Item)
ADJOURN
July 18 2016
ROLL CALL OF MEMBERS
July-18-16 1 Agenda
July18-16 2nd page
AUDIT EXIT CONFERENCE
APPROVAL OF MINUTES
• Regular Meeting, 07/11/16
APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items
CLAIMS REPORT
• 6/30/16, Final Year End Batch
• Port of Northern Montana Claim
BUILDING INSPECTOR
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, June 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, June 2016 (Action Item)
• City of Shelby Delinquent Taxes, 6/30/16
CITY SUPERINTENDENT
OTHER MATTERS
• Janitorial Contract (Action Item)
• Shelby Storm Water Drainage System Notice of Public Hearings
• Cut Bank Notices of Rate Increases
• 3Rivers Franchise Agreement
ADJOURN
July 11 2016
ROLL CALL OF MEMBERS
July 11 16
OPEN PUBLIC HEARING
• Shelby Tourism Business Improvement District (TBID) Work Plan
APPROVAL OF MINUTES
• Regular Meeting, 6/20/16
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 6/30/16 – (Action item)
BUILDING INSPECTOR
• Building Inspector Report, June 2016
COMMITTEE REPORTS
• Park & Recreation Committee, 6/27/16
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 1940 re: Property Liens (Action Item)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
June 20 2016
ROLL CALL OF MEMBERS
June 20 16 part 1
June 20 16 part 2
June 20 16 part 3
OPEN PUBLIC HEARING
Shelby Tourism Business Improvement District (TBID) Work Plan
APPROVAL OF MINUTES
Regular Meeting, 6/6/16
APPEARANCE REQUESTS
Non Agenda Items
BUILDING INSPECTOR
Variance Request – Fence at 330 Plum
126 10th Ave N – Clarke parking in alley
COMMITTEE REPORTS
Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1938 re: Authorize Submission for a Big Sky Trust Fund
CITY FINANCE OFFICER
City Judge’s Report, May 2016
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, May 2016 (Action Item)
City of Shelby Delinquent Taxes, 5/31/16
Audit Proposal
CITY SUPERINTENDENT
OTHER MATTERS
Cowpath & Sullivan Dam Inspection
Moving July 5 City Council Meeting to July 11
Toole County Sheriff 2016/2017 Budget Request
Farmers Market starting July 14 (plus next 10 weeks) 4-6pm
ADJOURN
June 6 2016
ROLL CALL OF MEMBERS
June 6 Page 1
June 6 Page 2
June 6 Page 3
June 6 Page 4
June 6 Resolution 1937
APPROVAL OF MINUTES
Regular Meeting, 5/16/16
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 5/31/16 – (Action item)
BUILDING INSPECTOR
COMMITTEE REPORTS
Safety Meeting, 5/19/16
CITY ATTORNEY
Resolution No. 1934 re: Clarify & Correct a Legal Description in Resolution No. 1491 (Action Item)
Resolution No. 1935 re: Short Term Investment Pool (STIP) Acct CISHELBY (Action Item)
Resolution No. 1936 re: Short Term Investment Pool (STIP) Acct CISHELWF (Action Item)
Resolution No. 1937 re: Residential Water Taps on Travis & Beth Collier’s Property (Action Item
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Policy on Conduct & Manner of Addressing Council (Action Item)
Excavation & Resurfacing Charges (Action Item)
Storm Drainage Tour
ADJOURN
May 16 2016
ROLL CALL OF MEMBERS
Agenda May 16 Page 1
Agenda May 16 Page 2
OPEN PUBLIC HEARING
APPROVAL OF MINUTES
Regular Meeting, 5/2/16
APPEARANCE REQUESTS
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
Ordinance No. 825 (2nd rdg) re: Cats (Action Item)
Ordinance No. 826 (2nd rdg) re: Fowl & Livestock (Action Item)
CITY FINANCE OFFICER
City Judge’s Report, April 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, Outstanding Check Report, April 2016 (Action Item)
City of Shelby Delinquent Taxes, 4/30/16
CITY SUPERINTENDENT
OTHER MATTERS
Policy on Public Hearings & Conduct at Public Meetings (Action Item)
Storm Drainage Project Discussion
ADJOURN
May 2 2016
ROLL CALL OF MEMBERS
Agenda May 2 2016
APPROVAL OF MINUTES
• Regular Meeting, 4/18/16
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
CLAIMS REPORT 4/30/16 – (Action item)
BUILDING INSPECTOR
• Letter to Teddy Mierzwinski re: 735 Teton Ave
COMMITTEE REPORTS
• Park & Rec Committee Meeting, 4/25/16
• Safety Meeting & Employee Quarterly Meeting, 4/28/16
CITY ATTORNEY
• Ordinance No. 825 (1st rdg) re: Cats
• Ordinance No. 826 (1st rdg) re: Fowl & Livestock
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Renewable Resource Grant and Loan (RRGL)
• Policy on Public Hearings & Conduct at Public Meetings
• 5-yr Operation Permit Renewal for Cowpath & Sullivan Dams
ADJOURN
April 18 2016
ROLL CALL OF MEMBERS
Agenda 04 18 16 Page 1
Agenda 04 18 16 Page 2
Agenda 04 18 16 Page 3
OPEN PUBLIC HEARING
Environmental Assessment and TSEP Application
APPROVAL OF MINUTES
Regular Meeting, 4/4/16
APPEARANCE REQUESTS
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report
City-County Planning Board Minutes, 4/11/16
CLOSE PUBLIC HEARING
Environmental Assessment and TSEP Application
CITY ATTORNEY
Draft Cat Ordinance
Draft Fowl & Livestock Ordinance
Resolution No. 1932 adopting the Environmental Assessment for the well field, treatment system, booster station, and water transmission improvement project (Action item)
Resolution No. 1933 authorizing the submission of a TSEP application (Action item)
CITY FINANCE OFFICER
City Judge’s Report, March 2016
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, Outstanding Check Report, March 2016 (Action Item)
City of Shelby Delinquent Taxes, 3/31/16
CITY SUPERINTENDENT
OTHER MATTERS
Personnel Policy Updates (Action Item)
Summer Pool Manager (Action Item)
Amended Industrial Park Subdivision (Action Item)
ADJOURN
April 4 2016
ROLL CALL OF MEMBERS
04 04 16 Agenda 1
04 04 16 Agenda 2
04 04 16 Agenda 3
PPROVAL OF MINUTES
Regular Meeting, 3/21/16
APPEARANCE REQUESTS
CLAIMS REPORT 3/31/16
(Action item)
BUILDING INSPECTOR
Code Variance – fence
COMMITTEE REPORTS
Park & Rec Committee Meeting, 3/26/16
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Agreement for the Operation & Maintenance of the Shelby to Cut Bank Components of the NCMRW System between the City of Shelby & NCMRWA
Audits RFP Fiscal Year Ending 2016, 2017 & 2018
TSEP Grant Application
ADJOURN
March 21 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 3/7/16
03 21 16 doc 1
03 21 16 doc 2
APPEARANCE REQUESTS
Greg Dolan, Kodiak Custom Construction re: fence
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
Ordinance No. 824 – 2nd rdg re: Prohibiting Double Parking on Main Street (Action Item)
CITY FINANCE OFFICER
City Judge’s Report, February 2016
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, Outstanding Check Report, February 2016 (Action Item)
City of Shelby Delinquent Taxes, 2/29/16
CITY SUPERINTENDENT
OTHER MATTERS
Pipeline Connection Agreement between Ethridge County Water District, North Central Montana Regional Water Authority & the City of Shelby
Amendment No. 16 – City of Shelby Landfill Engineering Consulting Services
ADJOURN
March 7 2016
March 6 2016 Agenda Packet
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 2/16/16
APPEARANCE REQUESTS
CLAIMS REPORT 2/29/16
Action Item
COMMITTEE REPORTS
CITY ATTORNEY
ordinance No. 824-1st Rdg re: Prohibiting double parking on Main Street (Action Item)
CITY FINANCE OFFICER
Annual Landfill Trust Depot (Action Item)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Splash park Landscape Design Agreement (Action Item)
Toole County Conservation District ( TCCD) Appointment Renewal (Action Item)
North Central Montana Regional Water Authority – City of Shelby Agreement (Action Item)
ADJOURN
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 2/1/16
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
GOVERNMENTAL RELATIONS REPORT
• Melissa Lewis
BUILDING INSPECTOR
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Draft Ordinance re: Prohibiting Double Parking
CITY FINANCE OFFICER
• City Judge’s Report, January 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, Outstanding Check Report, January 2016
• City of Shelby Delinquent Taxes, 1/31/16
CITY SUPERINTENDENT
OTHER MATTERS
• Approval of North Central Montana Regional Water Authority Easements
• City of Shelby Committee Listings
• Champions Park Change Order
ADJOURN
February 1 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 1/19/16
APPEARANCE REQUESTS
CLAIMS REPORT 1/31/16
BUILDING INSPECTOR
Monthly Permits, 1/31/16 – none
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
2016 FWP Urban Trail Grant
Pipeline Connection Agreement between Ethridge County Water District, North Central MT Regional Water Authority, City of Shelby
Water Purchase Agreement between North Central MT Regional Water Authority & City of Cut Bank
Tri-City Interlocal
ADJOURN
January 19 2016
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
MT Dept of Transportation Annexation
Humic Growth Annexation
APPROVAL OF MINUTES
Regular Meeting, 1/04/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENTAL RELATIONS REPORT
Melissa Lewis
BUILDING INSPECTOR
1/12/16 Letters to Fred Fyall re: Violations
COMMITTEE REPORTS
Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1929 – MT Dept of Transportation Annexation Resolution
No. 1930 – Humic Growth Annexation Resolution
No. 1931 – A Resolution Approving Nine Mile County Water & Sewer District as A Member of North Central Montana Regional Water Authority
CITY FINANCE OFFICER
City Judge’s Report, December 2015
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Investment, December 2015
City of Shelby Delinquent Taxes, 12/31/15
CITY SUPERINTENDENT
OTHER MATTERS
City of Shelby Parking Ordinance – Main Street Double Parking
Double Bogey LLC Industrial Park Land Purchase
Toole County Road Department Proposed Swap
ADJOURN
January 4 2016
7:30 PM
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 12/21/15
OATH OF OFFICES
APPEARANCE REQUESTS
CLAIMS REPORT 12/31/15
BUILDING INSPECTOR
Monthly Permits, 12/31/15 – no permits
Brown Demolition
Schmidt Demolition
COMMITTEE REPORTS
CITY ATTORNEY
Draft Cat Ordinance
CITY FINANCE OFFICER
Bi-Weekly Payroll Report, December 31, 2015
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Council Member Don Lee out of state for more than 10 days, December 21, 2015 request
ADJOURN
December 7 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 11/16/15
APPEARANCE REQUESTS
Kurt Kraft
CLAIMS REPORT 11/30/15
Claims on Hold, 11/30/15
BUILDING INSPECTOR
Monthly Permits, 11/30/15
COMMITTEE REPORTS
Park & Rec Meeting, 11/30/15
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Ordinance No. 823 – re: Garbage Collection and City Landfill
Resolution No. 1927 – Resolution of Intent to Annex MDOT Property
Resolution No. 1928 – Resolution of Intent to Annex Homestead Development dba Humic Growth Solutions, Inc
Facility Use Agreement for Historic Shelby High/Old Shelby Middle School
CITY FINANCE OFFICER
Bi-Weekly Payroll Report, November 30, 2015
City of Shelby Delinquent Taxes, 11/30/15
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Cat Ordinance
Council Permission for Council Members to Leave State
Trash Bin Art Contest
Water Rights
Audit Update
Change Order & Closeout of Champions Park CTEP Project
ADJOURN
November 16 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 11/02/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS APPROVAL
COMMITTEE REPORTS
Law Enforcement Report
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Ordinance No. 823 re: Garbage Collection & City Landfill
Historic Shelby High Lease
CITY FINANCE OFFICER
City Judge’s Report, October 2015
Cash Flow, Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, October 2015
City of Shelby Delinquent Taxes, 10/31/15
CITY SUPERINTENDENT
OTHER MATTERS
Garbage Hauler Purchase
City Service Workers On Call Policy
Trash Bin Art – Community Art Contest
ADJOURN
November 2 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 10/19/15
APPEARANCE REQUESTS
CLAIMS REPORT
10/31/15 Hold Claims
BUILDING INSPECTOR
Monthly Permits, 10/31/2015
711 Cedar Ave Abatement
470 Liberty Ave Abatement
Approve Conditional Use Permit for Shelby Gas Assoc
COMMITTEE REPORTS
Tri-City Interlocal Quarterly Meeting, 10/15/15 Park & Rec Meeting, 10/26/15
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Ordinance No. 823 – re Garbage Collection and City Landfill Historic Shelby High Lease
CITY FINANCE OFFICER
Bi-Weekly Payroll Report, October 2015
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
North Central Montana Regional Water Authority Revised Interlocal Contract
Personnel Policy Updates
Appointing Jade Goroski to Marias Heritage Condominium Board
Reflection of Subdivision by County Sanitarian re: Sewer hook-up moratorium & lack of storm drainage
ADJOURN
October 19 2015
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGS
Re: Ordinance 822
APPROVAL OF MINUTES
Regular Meeting, 10/05/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS APPROVAL
COMMITTEE REPORTS
Law Enforcement Report
City-County Planning Board, 10/13/15
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Resolution No. 1925 – weed liens
Ordinance No. 822, second rdg – Amending Title 10 (Building Regulations) & Title 13 (Zoning Regulations)
Shelby Middle School/McAllister Facility Use Agreement
John R. Brown Estate, 470 Liberty Ave
CITY FINANCE OFFICER
City Judge’s Report, September 2015
Cash Flow, Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, September 2015
City of Shelby Delinquent Taxes, 9/30/15
NCMRWA Claims Paid for Water Rights
CITY SUPERINTENDENT
OTHER MATTERS
Shelby Gas Building
NCMRWA Easement Request
ADJOURN
October 5 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 9/21/15
APPEARANCE REQUESTS
Shannon McAllister – Historic Shelby High
CLAIMS REPORT 9/30/15
Hold Claims
BUILDING INSPECTOR REPORT 9/30/15
COMMITTEE REPORTS
Park & Rec Meeting, 8/31/15
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Ordinance No. 822, first rdg – Amending Title 10 (Building Regulations) & Title 13 (Zoning Regulations)
CITY FINANCE OFFICER
City of Shelby Delinquent Taxes, 8/30/15 Bi-Weekly Payroll Report, September 2015
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
North Central Montana Regional Water Authority Revised Interlocal Agreement
Scraper Purchase
Letter for Shelby Promoter
Back Up Generator Bid Recommendation
8/13/15 Change Order for Shelby Splash Park
Review City of Shelby Ordinance, Chapter 2 – Garbage Collection & Rates
ADJOURN
September 21 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 08/31/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS APPROVAL
MaPS, Inc re: Utility Infrastructure Project – GPS Equipment/Software
COMMITTEE REPORTS
Law Enforcement Report, Tri-City Interlocal Quarterly Meeting, 8/27/15
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Resolution No. 1924 – Authorization to Submit a Montana Department of Commerce CDBG – Economic Development Program Grant
CITY FINANCE OFFICER
City Judge’s Report, August 2015 Cash Flow,
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary,
Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, August 2015
City of Shelby Special Assessment Delinquent Taxes, 6/30/15
CITY SUPERINTENDENT
OTHER MATTERS
North Central Montana Regional Water Authority Agreement
Champions Park Walks Change Order No. 1
Extra Mile Day Proclamation, November 1, 2015
USDA RD – Water & Sewer Loan Payments
Engineering Contracts from TD&H and KLJ – 5 yr. request for Qualifications
Multi Modal Rail Project Assistance from The Arbitrage Group, Inc.
ADJOURN
August 31 2015
ROLL CALL OF MEMBERS
SHOW CAUSE HEARING – Notice to Abate Dangerous Building on property owned by:
Melissa Jackson, 711 Cedar Ave
PUBLIC HEARINGS
Open City’s General Needs Assessments
Close City’s General Needs Assessments
Open 2015 Special Assessments
Close 2015 Special Assessments
Open FY 2015-16 Final Budget
Close FY 2015-16 Final Budget
APPROVAL OF MINUTES
Regular Meeting, 8/17/15
Budget Work Session, 8/24/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 8/31/15
BUILDING INSPECTOR REPORT 8/31/15
COMMITTEE REPORTS
CITY ATTORNEY
Resolution No. 1918 – levying Lighting District #35 2015 assessment
Resolution No. 1919 – levying Street Maintenance #1 2015 assessment
Resolution No. 1920 – levying Park Maintenance #1 2015 assessment
Resolution No. 1921 – levying 2012 Curb, Gutter, Sidewalk Project 2015 assessment
Resolution No. 1922 – weed liens
Resolution No. 1923 – approving and adopting the FYE 6/30/2016 budgeted mill
FINANCE OFFICER
FY 2015-16 Budget Reports – Revenue Budget Report, Expenditure Budget Report, Water Debt Service Requirements, Sewer Debt Service Reserve Requirements, Solid Waste Debt Service Reserve, 2015 Certified Taxable Valuation Information
Magee Contract Amendment
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
Council Notes, 8/31/15
OTHER MATTERS
Bi-Weekly Payroll Report, August 2015
Shelby Splash Park Change Order
RFP Architectural/Engineering Services
ADJOURN
August 17 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
Notice of Public Hearing on August 31, 2015 for City’s General Needs Assessments
APPROVAL OF MINUTES
Regular Meeting, 08/03/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS APPROVAL
Port of Northern Montana
Motor Power Kenworth Sales Invoice for Dump Truck
COMMITTEE REPORTS
Law Enforcement Report, May 2015
City-County Planning Board, 8/10/15
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Resolution No. 1916 – A Resolution Authorizing the Mayor and the City Finance Officer to Prepare Certificate for Manual Signatures & Certification of Facsimile Signatures of Certain City Officials of the City of Shelby, Montana Resolution
No. 1917 – Authorization to Submit TSEP Planning Grant Application
CITY FINANCE OFFICER
City Judge’s Report, July 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, July 2015 FY 2015-2016 Preliminary Budget
CITY SUPERINTENDENT
OTHER MATTERS
Building Code Department Rating
Special Olympics Usage of Historic Shelby High Gym
Robert & Carrie Tasker’s Request to Purchase City Property
BOR Approval of Shelby/Williamson Park Water Line
ADJOURN
August 3 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 7/27/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 7/31/15
BUILDING INSPECTOR REPORT 7/31/15
Building Inspector Revenue, FY 2014-15
COMMITTEE REPORTS
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Memorandum of Understanding with Tim Magee
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, July 2015
City Sheriff Budget, FY 2015-16
Splash Park Change Order Request in the amount of $18,943.
Request for Professional Services.Douglas Wilson & Company, P.C. Contracts FYE 2012-2013, 2014-2015
Denning, Downey & Associates Contract
ADJOURN
July 27 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 07/06/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS APPROVAL
6/30/15, Final year end batch
FY 2015-16 Annual Investment in Tri-City Interlocal
COMMITTEE REPORTS
Law Enforcement Report, June 2015
City-County Planning Board, 7/13/1
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
CITY FINANCE OFFICER
City Judge’s Report, June 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports – May 2015
CITY SUPERINTENDENT
OTHER MATTERS
Professional Service Contract with Denning, Downing & Associates
Memorandum of Agreement between Montana Department of Transportation, City of Shelby, and Devon Water
Cut Bank, North Central Montana Rural Water Authority Water Purchase Agreement
Montana Department of Transportation Commitment to Storm Drainage Project
MT Land Information Act FY 2016 Grant – GIS/GPS Mapping
Recommendation for Finance Officer
Primary Election Determination
Request for Proposal for Architectural/Engineering Services
ADJOURN
July 6 2015
7:30 P.M.
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
Shelby Tourism Business Improvement District Work Plan 2015-16
APPROVAL OF MINUTES
Regular Meeting, 6/15/15
Bond Closing Meeting, 6/22/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 6/30/15
Approval of Claims over $5000
Approval Claims
BUILDING INSPECTOR REPORT 6/30/15
Final Notice – Ed Flesch
COMMITTEE REPORTS
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDEN
COMMUNITY DEVELOPMENT DIRECTOR
Champions Park
OTHER MATTERS
Bi-Weekly Payroll Report, June 2015
City Hall Janitorial Contract
Montana Department of Commerce Treasure State Endowment Program Commitment to Storm Drainage Project
Shelby Food & Craft Request to Use Old City Hall Park, 7/16/15- 9/17/15
ADJOURN
June 15 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 06/01/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS APPROVAL
COMMITTEE REPORTS
Law Enforcement Report, May 2015
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Contract to Employ City Attorney
Ordinance No. 821, 2nd rdg – Secondhand Dealers
CITY FINANCE OFFICER
Manually Approved Claims
City Judge’s Report, May 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, May 2015
Audit Contract
CITY SUPERINTENDENT
OTHER MATTERS
Accounts Receiving City Services but Not in City Limits
Contract for Janitorial Services
Planning Assistance Contract
Toole County Sheriff 2015-16 Budget Request
Special Council Meeting – June 22, 2015 Re: USDARD Bond Closing
ADJOURN
June 1 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
Transportation Alternatives Grant Application
APPROVAL OF MINUTES
Regular Meeting, 5/18/15
CLAIMS REPORT 5/31/15
BUILDING INSPECTOR REPORT 5/31/15
Stop Work Notice
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
CITY ATTORNEY
Ordinance No. 821 re secondhand dealers
Resolution No. 1911 – USDA $1,682,500 Sewer System RD Loan
Resolution No. 1912 – USDA $3,917,500 Taxable Water System RD Loan
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
Shelby Tourism Business Improvement District Work Plan, 2015-16
OTHER MATTERS
Bi-Weekly Payroll Report, May 2015
Parking Ordinance
Champions Park Walks – KLJ Bid Recommendation
NCMRWA Update
Town of Kevin Request
ADJOURN
May 18 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 05/04/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, April 2015
CITY ATTORNEY
CITY FINANCE OFFICER
City Judge’s Report, April 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise
Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, April 2015
CITY SUPERINTENDENT
OTHER MATTERS
5 Year Financial Projection Plan
Finance Officer new hire recommendation
Knickerbocker Mowing Letter & Response
Modifying Parking Ordinance
Retainage of Douglas, Wilson & Company for Audit Services
ADJOURN
May 6 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 4/20/15
CLAIMS REPORT 4/30/15
BUILDING INSPECTOR REPORT 4/30/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Tri-City Interlocal Quarterly Meeting, 4/16/15
Park & Recreation meeting, 4/27/15
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, April 2015
Marias Heritage Center Board Appointment
Montana Water Court, Marias River Preliminary Decree
Montana Department of Transportation, Main Street Sidewalk Scope of Work Report
Review Council’s Auditor Action of August 18, 2015 Council Meeting
5 Year Financial Plan for Enterprise Funds
ADJOURN
April 20, 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 4/06/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, March 2015
Safety Committee Meeting & Employee Quarterly Meeting, 4/16/15
CITY ATTORNEY
Resolution No. 1910-authorizing sale of City property (FBI Complex)
CITY FINANCE OFFICER
City Judge’s Report, March 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, March 2015
CITY SUPERINTENDENT
OTHER MATTERS
Water Utility 5 year financial plan
Sewer Utility 1 year financial plan
Adoption of Indirect Cost Allocation Policy
Finance Officer new hire recommendation
SCA Middle Ages Event @ Williamson Park, August 19-23rd
Proclamation for Community Action Month
ADJOURN
April 6, 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 3/16/15
CLAIMS REPORT 3/31/15
BUILDING INSPECTOR REPORT 3/31/15
Letter of appeal from Ed Flesch
APPEARANCE REQUESTS
Agenda Items – Emilee Rivera, after school program @ HSH
Non Agenda Items – Evan King re feral cats
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Park & Recreation meeting, 3/30/15
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, March 2015
Finance Officer Resignation
Authorize A2Z Staffing Solutions Direct Hire Agreement for $3900.00
Authorize Sale of FBI Complex, 906 Oilfield Ave
Authorizing New Signature Cards for Banking
ADJOURN
March 16, 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 3/2/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Law Enforcement Report, February 2015
City County Planning Board, 3/9/15
CITY ATTORNEY
CITY FINANCE OFFICER
City Judge’s Report, February, 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, February, 2015
Annual Landfill Trust Deposit
CITY SUPERINTENDENT
OTHER MATTERS
Office Closure for Holidays For the Friday after Thanksgiving Day (11/27/15). This would allow all city offices to close on this day and give employees the option to take a vacation day or work if they wish.
KLJ preliminary NCMRWA map of Shelby to Sweet Grass
Ed Flesch Building Appeal
ADJOURN
March 2 2015
ROLL CALL OF MEMBERS
SHOW CAUSE HEARINGS – Notice to Abate Dangerous Buildings on properties owned by:
Deborah Borer, 417 6th Ave S
Sheila Brown, 470 Liberty Ave
PUBLIC HEARING –PROPOSED NETA INDUSTRIAL PARK
APPROVAL OF MINUTES
Regular Meeting, 2/17/15
CLAIMS REPORT 2/28/15
BUILDING INSPECTOR REPORT 2/28/15
Letter of appeal from Ed Flesch
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Park & Recreation meeting, 2/23/15
CLOSE PUBLIC HEARING AND SHOW CAUSE HEARINGS
CITY ATTORNEY
Resolution No. 1909 re: A resolution to place a lien upon property for repairing a water curb stop, but despite demand has not been reimbursed – Roger Olson in the amount of $1,312.00
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, February 2015
Proposed NETA Industrial Park
Shelby Storm Water Inflow Analysis
Shelby Water Capacity
NCMRWA Shelby Plan
ADJOURN
February 17 , 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 2/2/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS Melissa Lewis & Associates – no report
COMMITTEE REPORTS Law Enforcement Report, January 2015 City County Planning Board, 2/9/15
CITY ATTORNEY Resolution No. 1908 re: Authorizing a Loan from First State Bank in the amount of $200,000 for purchasing a 2015 Freightliner Garbage Truck
CITY FINANCE OFFICER City Judge’s Report, January, 2015 Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary,Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, January, 2015
CITY SUPERINTENDENT
OTHER MATTERS 2015 Lake Sheloole campground rate increase
ADJOURN
February 02 , 2015
ROLL CALL OF MEMBERS
SHOW CAUSE HEARINGS – Notice to Abate Dangerous Buildings on properties owned by:
Joseph Bonnaci, 625 1st St N
Deborah Borer, 417 6th Ave S
Sheila Brown, 470 Liberty Ave
APPROVAL OF MINUTES
Regular Meeting, 1/20/15
CLAIMS REPORT 1/31/15
BUILDING INSPECTOR REPORT 1/31/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Tri-City Interlocal Annual Meeting, 1/15/15
CLOSE SHOW CAUSE HEARINGS
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, January 2015
Shelby Waste water Facility Expansion
Discussion of Heights Trail Project
Facility Use Agreement for Shelby School District to use Lincoln Park for Bus Stop
Lake Sheloole Campground fee increase
ADJOURN
January 5, 2015
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 12/15/14
CLAIMS REPORT 12/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
CITY ATTORNEY
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, December 2014
Annual Financial Report Fire Dept Relief Association
Appointment of 2015 Fire Department Officers
Chief – Ron Buck President – Doyle Arves
Asst. Chief – Todd Howell Vice Pres – Michael Howell
Captain – Rob Habets Treasurer – Joe Pehan
Secretary – Rob Habets
Lieutenants – John Postma, Justin Nelson
American Tower Lease Extension
Shelby Chamber Banquet/Civic Center rental fee exchange
ADJOURN
December 15, 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 12/1/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Law Enforcement Report, November 2014
CITY ATTORNEY
Ordinance No. 818 , 2nd rdg – An ordinance amending Title 10 (Building Regulations),
Chapter 2 (Sidewalk, Curb and Gutter), Section 6 (Exemptions)
Ordinance No. 819, 2nd rdg – An ordinance amending Title 1 (Animal Control Fees) increasing Dog License Fees from $5 to $10 for spayed or neutered dogs and $10 to $20 for unspayed or unneutered dogs
CITY FINANCE OFFICER
City Judge’s Report, November, 2014
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, , November, 2014
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
December 1, 2014
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING ON ESTABLISHMENT OF A STORM SEWER SPECIAL REVENUE FUND AND CONDITIONAL USE PERMIT FOR SHELBY GAS ASSOCIATION
Conditional Use Staff Report – Shelby Gas Association
330 10th Avenue North – Lot 1 & 2 (64.7’x120’), Block 8, Johnsons 2nd Addition
The City-County Planning Board received an application from the Shelby Gas Association for a conditional use permit to construct a building at 330 10th Avenue North. The existing single-family mobile home will be demolished and a new warehouse structure will be constructed on the site.
A RECOMMENDATION WAS MADE BY NELSON AND SECONDED BY DUBOIS TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE ABOVE CONDITIONAL USE WITH THE FOLLOWING CONDITIONS:
1. No outside storage
2. Must be in compliance with setback requirements and curb, gutter and sidewalk specs
3. The site and building plans and specs must be approved by the City Council.
APPROVAL OF MINUTES
Regular Meeting, 11/17/14
CLAIMS REPORT 11/30/14
BUILDING INSPECTOR REPORT 11/30/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Ordinance No. 818 – An ordinance amending Title 10 (Building Regulations), Chapter 2 (Sidewalk, Curb and Gutter), Section 6 (Exemptions)
Ordinance No. 819 – An ordinance amending Title 1 (Animal Control Fees) increasing Dog License Fees from $5 to $10 for spayed or neutered dogs and $10 to $20 for unsprayed or unneutered dogs
Resolution No. 1907 – A resolution relating to the execution and delivery of a first amendment to the contract for private development with CHS, Inc. and revisions to a taxable tax increment financing note to be delivered to CHS, Inc. $500,000 ( contract attached)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, November 2014
First Amendment to the Contract for Private Development for the TED TIF District
ADJOURN
November 17 , 2014
6.30pm
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 11/3/14
APPEARANCE REQUESTS
Agenda Items – Sweetgrass Development Regional Impact Assessment
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Law Enforcement Report, October 2014
City-County Planning Board, 11/10/14
CITY ATTORNEY
CITY FINANCE OFFICER
City Judge’s Report, October, 2014
Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports, October, 2014
CITY SUPERINTENDENT
OTHER MATTERS
Administrative Order of Consent
ADJOURN
November 3 , 2014
7.30 P.M.
ROLL CALL OF MEMBER
APPROVAL OF MINUTES
Regular Meeting, 10/20/14
CLAIMS REPORT 10/31/14
BUILDING INSPECTOR REPORT 10/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Safety Committee/Quarterly Employee meeting 10/23/14
Park & Rec meeting 10/27/14
Marias Heritage Center Condominium Board meeting 10/30/14
CITY ATTORNEY
Ordinance No. 815, 2nd rdg – Water Rate Increase
Ordinance No. 816, 2nd rdg – Sewer Rate Increase
Ordinance No. 817, 2nd rdg – Garbage/Landfill Rate Increase
Motion to set aside the Council’s vote of August 18, 2014 approving Resolution No. 1897, establishment of Storm Sewer Special Revenue Fund in order to allow further public discussion and a second hearing on this matter on December 1, 2014 at 7:30 p.m. at Shelby City Hall.
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, October 2014
City reappointment of Teri Ruff to the Board of Directors City representative of the Marias Heritage Condominium Board for another 2 year term expiring 12/31/16
ADJOURN
October 20, 2014
OPEN PUBLIC HEARING – Water, Sewer, Landfill and Garbage Rate Increase
APPROVAL OF MINUTES
Regular Meeting, 10/06/14
APPEARANCE REQUESTS
Agenda Items – Sweetgrass Development Regional Impact Assessment
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Law Enforcement Report, September 2014
City-County Planning Board, 10/14/2014
CLOSE PUBLIC HEARING – Water, Sewer, Landfill and Garbage Rate Increase
CITY ATTORNEY
Ordinance No. 815, 1st rdg – Water Rate Increase
Ordinance No. 816, 1st rdg – Sewer Rate Increase
Ordinance No. 817, 1st rdg – Garbage/Landfill Rate Increase
CITY FINANCE OFFICER
City Judge’s Report, August & September 2014
Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports, September, 2014
CITY SUPERINTENDENT
OTHER MATTERS
Shelby Tourism Business Improvement District Work Plan 2014-2015
ADJOURN
October 6, 2014
7:30 P.M.
ROLL CALL OF MEMBER
APPROVAL OF MINUTES
Regular Meeting, 9/15/14
CLAIMS REPORT 9/30/14
BUILDING INSPECTOR REPORT 9/30/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Park & Rec meeting 9/29/14
CITY ATTORNEY
Resolution No. 1905 – A resolution to place a weed lien on property owners
CITY FINANCE OFFICER
Final Budget Reports
Enterprise Debt Service Reserve Requirements work sheets and reports
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, September 2014
Office Closure for Holidays
For the Friday after Thanksgiving Day (11/28/14), for the Friday after Christmas Day (12/26/14) and for the Friday after New Year’s Day (1/2/15). This would allow all city offices to close on these days and give employees the option to take vacation days or work if they wish.
Delinquent Property Tax Listing
Dorsey & Whitney Bond Counsel for Shelby Sanitary Sewer System Revenue Obligations
Transportation Alternatives Sidewalk Project
ADJOURN
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 9/2/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Law Enforcement Report, August 2014
Tri-City Interlocal, 8/28/14
CITY ATTORNEY
Resolution No. 1898 (2nd rdg) – levying 2014 Lighting District #35 assessment
Resolution No. 1899 (2nd rdg) – levying 2014 Street Maintenance #1 assessment
Resolution No. 1900 (2nd rdg) – levying 2014 Park Maintenance #1 assessment
Resolution No. 1901 (2nd rdg) – levying 2014 Curb, Gutter, Sidewalk Project
Resolution No. 1903 – A resolution of intention to increase the rates for the users of the municipal water, sewer, landfill and garbage systems
Resolution No. 1904 – A resolution to place weed liens on property owners
CITY FINANCE OFFICER
CITY SUPERINTENDENT
OTHER MATTERS
Response to Auditors Recommendation
Authorization for Hydro Solutions Inc. to perform services in support of one beneficial use application and one change application for the City of Shelby in the amount of $5,400.
Shelby Wastewater Treatment Plant Facility Task Order from KLJ in the amount of $504,300
Planning Assistance Contract renewal $800.00 per month
City Attorney Contract renewal $2,500.00 per month
ADJOURN
September 2, 2014
TUESDAY DUE TO HOLIDAY
7:30 P.M.
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING – 1) 2nd 2014-2015 BUDGET
APPROVAL OF MINUTES
Regular Meeting, 8/18/14
CLAIMS REPORT 8/31/14
BUILDING INSPECTOR REPORT 8/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Park & Rec meeting 8/25/14
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1898 (1st rdg) – levying 2014 Lighting District #35 assessment
Resolution No. 1899 (1st rdg) – levying 2014 Street Maintenance #1 assessment
Resolution No. 1900 (1st rdg) – levying 2014 Park Maintenance #1 assessment
Resolution No. 1901 (1st rdg) – levying 2014 Curb, Gutter, Sidewalk Project
Resolution No. 1902 approving and adopting the FYE 6/30/2015 budgeted mill levies
CITY FINANCE OFFICER
2014-2015 Budget
Department of Revenue 2014 Certified Taxable Valuation
Law Enforcement
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, August 2014
KLJ Task order for Shelby Well Building Design in the amount of $3,500.00
New Life Church Delinquent Tax Letter
ADJOURN
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
1) 1st 2014-2015 BUDGET
2) Shelby Storm Sewer Improvement Project
APPROVAL OF MINUTES
Regular Meeting, 8/4/14
APPEARANCE REQUESTS
Bob Denning
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, June and July 2014
City-County Planning Board, 8/11/14
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1896 re: Amending a Clerical Error in Resolution No. 1280
Resolution No. 1897 re: Storm Sewer Improvement Project
CITY FINANCE OFFICER
City Judges Report, July 2014
Preliminary 2014-2015 Budget
CITY SUPERINTENDENT
OTHER MATTERS
Petition for 3 Way Stop @ intersection of Marias Ave & Sheridan St
ADJOURN
Aug 4 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 7/21/14
CLAIMS REPORT 7/31/14
BUILDING INSPECTOR REPORT 7/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
CITY ATTORNEY
Resolution No. 1895 re: Shelby Storm Sewer Improvement Project
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, July 2014
Transportation Alternatives Project Agreement – Main Street ADA Ramps
Shelby Heights Master Plan
ADJOURN
July 21 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 7/7/14
CLAIMS REPORT, 6/30/2014 (final year end batch )
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, June 2014
Quarterly Employee/Safety meeting, 7/17/14
CITY ATTORNEY
CITY FINANCE OFFICER
City Judges Report, June 2014
CITY SUPERINTENDENT
OTHER MATTERS
Shelby Storm Water Improvements
ADJOURN
July 7 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 6/16/14
Special Meeting, 6/23/14
CLAIMS REPORT 6/30/14 – 1st batch
BUILDING INSPECTOR REPORT 6/30/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Park & Recreation Meeting, 6/30/14
CITY ATTORNEY
Resolution No. 1894 A Resolution Adopting the Toole County Pre-Disaster Mitigation Plan
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
Discussion on the City of Shelby/Champions Park Committee application to the Tourism Infrastructure Improvement Program Grant
OTHER MATTERS
Bi-Weekly Payroll Report, June 2014
Memorandum of Understanding between MDOT and City of Shelby-Storm Water Master Plan
Extra Mile Day Proclamation, November 1, 2014
Arbor Day Proclamation, April 24, 2015
Farmer’s Market @ City Hall Park, every Thursday 4-6 p.m. July 17th – Sept 11th
SCA Annual Event @ Williamson Park August 20th – August 24th
ADJOURN
June 16 2014
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING – Annexation & Street Closure
APPROVAL OF MINUTES
Regular Meeting, 6/2/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, May 2014
CLOSE PUBLIC HEARING – Annexation & Street Closure
CITY ATTORNEY
Resolution No. 1891 – annexation of Living Faith Church property
Resolution No. 1892 – street closure for portion of Spirit Dr
CITY FINANCE OFFICER
City Judges Report, May 2014
Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports, May 2014
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
June 2 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 5/19/14
CLAIMS REPORT 5/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
CITY ATTORNEY
Resolution No. 1889 re: Resolution of Intent to Annex Property Into The Municipal Limits of the City of Shelby
Resolution No. 1890 re: Resolution of Intent to close street portion of Spirit Drive in Coyote Hills
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, May 2014
ADJOURN
May 19, 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 5/5/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, April 2014
City-County Planning Board, 5/12/14
CITY ATTORNEY
CITY FINANCE OFFICER
City Judges Report, April 2014
Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports, April 2014
CITY SUPERINTENDENT
OTHER MATTERS
Coyote Hills Street Closure
ADJOURN
May 5, 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 4/21/14
CLAIMS REPORT 4/30/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items –Barb Donahue re: speeding
COMMITTEE REPORTS
Park & Recreation Meeting, 4/28/14
Tri-City Interlocal Meeting, 4/24/14
Marias Heritage Center Condominium Board meetings minutes
Annual and Regular Meetings 4/29/13
CITY ATTORNEY
Shelby Joint Resolution No. 1888 – joint resolution of the city councils of the cities of Conrad, Cut Bank and Shelby to adopt the amended bylaws of the Tri-City Interlocal Equipment Pool
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, April 2014
Coyote Hills Street Closure
Public Meeting to review and discuss a draft Shelby Area Transportation Plan
ADJOURN
April 21, 2014
ROLL CALL OF MEMBERS
OPEN SHOW CAUSE HEARING – Marlin Schmidt property
APPROVAL OF MINUTES
Regular Meeting, 4/07/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, March 2014
Safety Meeting & Quarterly Employee Meeting, 4/17/14
CLOSE SHOW CAUSE HEARING
CITY ATTORNEY
Ord. 814, 2nd reading re parking on Prairie Street
Resolution No. 1886 re: Wastewater Environmental Report
Resolution No. 1887 re: Wastewater PER
CITY FINANCE OFFICER
City Judges Report, March 2014
Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports, March 2014
CITY SUPERINTENDENT
OTHER MATTERS
Hwy 2 Association 2014 membership dues
Devon Water Inc. Water Purchase Contract
Hiring of Kari Hoover as Pool Manager
Tax Deed Request – Scott Moench
Sale of FBI Complex
ADJOURN
April 7, 2014
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING – Wastewater Preliminary Engineering Report project
APPROVAL OF MINUTES
Regular Meeting, 3/17/14
CLAIMS REPORT 3/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Park & Recreation Meeting, 3/31/14
BUILDING INSPECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Res. 1885 – Amended Declaration of Restrictive Covenants for Refinery
Ord. 814 – re no parking on portions of Prairie Street
Review Amended Bylaws of the Tri-City Interlocal Equipment Pool
CITY FINANCE OFFICER
Annual Landfill Trust Deposit
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, March 2014
Barry Damschen Consulting Amendment No. 14 for 2014 landfill consulting
Water Dispenser Rates
ADJOURN