AGENDA
CITY COUNCIL MEETING
CITY OF SHELBY
July 7, 2025
6.30 PM

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
07 07 25 Council Packet

APPROVAL OF MINUTES
Regular Council Meeting, 6/16/25 (pgs. 5-7)

APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items

CLAIMS REPORT 6/30/2025 (pgs. 8-21)

COMMITTEE REPORTS

CITY FINANCE OFFICER

• Recommendation to Award – Backup Generators (pgs. 22-28)

• Contract for Janitorial Services (pgs. 29-31)

• 3 Yard Containers (pg. 32)

CITY ATTORNEY

• Resolution No. 2105 re: Board of Adjustment & Zoning Commission (pg. 33)

• Resolution No. 2106 re: Approving Modification of Real Estate Purchase Agreement for 634 Granite Ave (pgs. 34-36)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
06 16 25 Council Packet

OPEN PUBLIC HEARING
• Zoning Recently Annexed Property

APPROVAL OF MINUTES
• Regular Council Meeting, 06/02/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CLOSE PUBLIC HEARING

CITY FINANCE OFFICER
• City Judge’s Report, May 2025 (pgs. 7-16)
• Bank Account Report (pg. 17), Budget Year to Date (pg. 18), Statement of Expenditures (pgs. 19-40), Statement of Revenues (pgs. 41-48), Enterprise Funds (pgs. 49-52), Vendor Summary (pgs. 53-54), Cash Flow Report (pg. 55), May 2025
• Landfill Compactor Purchase (pgs. 56-69)
• Loan Application for Landfill Compactor

CITY ATTORNEY
• Updates to Personnel Policy (pg. 70)
• Employee Safety Memo (pgs. 71-73)
• Resolution No. 2104 re: Designating Recently Annexed Property as Rural Residential for Zoning Purposes (pgs. 74-75)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
06 02 25 Council Packet

APPROVAL OF MINUTES

· Regular Council Meeting, 5/19/25 (pgs. 5-6)

APPEARANCE REQUESTS

· Agenda Items

· Non-Agenda Items

CLAIMS REPORT 5/31/2025 (pgs. 7-21)

COMMITTEE REPORTS

CITY FINANCE OFFICER

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
05 19 25 Council Packet A
05 19 25 Council Packet B

APPROVAL OF MINUTES
• Regular Council Meeting, 5/05/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, April 2025 (pgs. 7-20)
• Bank Account Report (pg. 21), Budget Year to Date (pg. 22), Statement of Expenditures (pgs. 23-44), Statement of Revenues (pgs. 45-52), Enterprise Funds (pgs. 53-56), Vendor Summary (pgs. 57-58), Cash Flow Report (pg. 59), April 2025
• Shelby Storm Change Orders #2 and #3 (pgs. 60-68)
• Paving (pgs. 69-70)

CITY ATTORNEY
• Release of Mortgage – Bitterroot Property (pgs. 71-72)
• Resolution No. 2103 re: Annexing Real Property by Petition (pgs. 73-116)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
05 05 25 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 4/21/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 4/30/2025 (pgs. 7-22)

COMMITTEE REPORTS

CLOSE PUBLIC HEARING

CITY FINANCE OFFICER
• Paving (pgs. 23-27)
• Swimming Pool Windows (pg. 28)
• Roxy Marquee

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
04 21 25 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 4/07/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, March 2025 (pgs. 7-19)
• Bank Account Report (pg. 20), Budget Year to Date (pg. 21), Statement of Expenditures (pgs. 22-44), Statement of Revenues (pgs. 45-52), Enterprise Funds (pgs. 53-56), Vendor Summary (pgs. 57-58), Cash Flow Report (pg. 59), March 2025
• Health Insurance Increase

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
04 07 25 Council Packet

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

APPROVAL OF MINUTES
• Regular Council Meeting, 3/17/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 3/31/2025 (pgs. 7-23)

COMMITTEE REPORTS

CLOSE PUBLIC HEARING

CITY FINANCE OFFICER

CITY ATTORNEY
• Neta Track Use Agreement (pgs. 24-28)
• Construction Lease – BNSF (pgs. 29-60)
• Industry Track Agreement – BNSF (pgs. 61-73)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
03 17 25 Council Packet

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

APPROVAL OF MINUTES
• Regular Council Meeting, 3/03/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, February 2025 (pgs. 7-16)
• Bank Account Report (pg. 17), Budget Year to Date (pg. 18), Statement of Expenditures (pgs. 19-40), Statement of Revenues (pgs. 41-48), Enterprise Funds (pgs. 49-52), Vendor Summary (pgs. 53-54), Cash Flow Report (pg. 55), February 2025
• Annual Landfill Trust Deposit (pg. 56)

CITY ATTORNEY
• Resolution No. 2102 re: Order to Vacate, 744 Roosevelt Hwy (pg. 57)
• Quit Claim Deed, 434 6th Ave S (pg. 58)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
03 03 25 Council Packet

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

OPEN PUBLIC HEARING
• Show Cause Hearing re: Dangerous Building, 744 Roosevelt Hwy (pgs. 5-17)

APPROVAL OF MINUTES
• Regular Council Meeting, 2/18/25 (pgs. 18-19)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 2/28/2025 (pgs. 20-34)

COMMITTEE REPORTS
• Minutes of Park & Rec Committee Meeting, 2/24/25 (pg. 35)

CLOSE PUBLIC HEARING

CITY FINANCE OFFICER

CITY ATTORNEY
•Roxy Lease (pgs. 36-50)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
02 18 25 Council Packet

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

APPROVAL OF MINUTES
• Regular Council Meeting, 2/03/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report
• Planning Board Minutes, 2/10/25 (pg. 7)

CITY FINANCE OFFICER
• City Judge’s Report, January 2025 (pgs. 8-20)
• Bank Account Report (pg. 21), Budget Year to Date (pg. 22), Statement of Expenditures (pgs. 23-44), Statement of Revenues (pgs. 45-52), Enterprise Funds (pgs. 53-56), Vendor Summary (pgs. 57-58), Cash Flow Report (pg. 59), January 2025
• Wellfield Maintenance (hand-out)

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
02 03 25 Council Packet

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

APPROVAL OF MINUTES

· Regular Council Meeting, 1/21/25 (pgs. 5-6)

APPEARANCE REQUESTS

· Agenda Items

· Non-Agenda Items

CLAIMS REPORT 1/31/2025 (pgs. 7-22)

COMMITTEE REPORTS

CITY FINANCE OFFICER

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
01 21 25 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 1/08/25 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, December 2024 (pgs. 7-13)
• Bank Account Report (pg. 14), Budget Year to Date (pg. 15), Vendor Summary (pgs. 16-17), Enterprise Funds (pgs. 18-21), Statement of Expenditures (pgs. 22-43), Revenues (pgs. 44-51), Cash Flow Report (pg. 52), December 2024
• MRE Electric Line Relocation – SE Front Street Track Extension (pgs. 53-57)
• 634 Granite Buy-Sell (pgs. 58-67)

CITY ATTORNEY
• Ordinance No. 857 (2nd rdg) re: Ordinance Mandating Secondhand Dealers Upload All Transactions to a Designated Law Enforcement Database (pg. 68)

CITY SUPERINTENDENT

OTHER MATTERS
• Public Safety Commission – Re-appoint Joe Pehan and Dan Whitted (pg. 69)
• Appointment of a City Representative to the City-County Planning Board

ADJOURN

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January 8, 2025

ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
01 08 25 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 12/16/24 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 12/31/24 (pgs. 7-23)

COMMITTEE REPORTS

CITY FINANCE OFFICER
• Ordinance No. 857 (1st rdg) re: Ordinance Mandating Secondhand Dealers Upload All Transactions to a Designated Law Enforcement Database (pg. 24)

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS
• Re-Appointment of Elisha Dempsey to Toole County Conservation District Urban Delegate for City of Shelby (pg. 25)

ADJOURN

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December 16, 2024

12-16-24 City of Shelby Regular Council Audio Meeting

ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
12 16 24 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 12/2/2024 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, November 2024 (pgs. 7-15)
• Bank Account Report (pg. 16), Budget Year to Date (pg. 17), Vendor Summary (pgs. 18-19), Enterprise Funds (pgs. 20-23), Statement of Expenditures (pgs. 24-45), Revenues (pgs. 46-53), Cash Flow Report (pg. 54), November 2024

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS
• Noon Closing on Christmas Eve
• Electrical Bid for Shop (pgs. 55-57)

ADJOURN

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12-02-24 City of Shelby Regular Council Audio Meeting

ROLL CALL OF MEMBERS
12 02 24 Council Packet

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

APPROVAL OF MINUTES
• Regular Council Meeting, 11/18/24 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 11/30/24 (pgs. 8-22)

COMMITTEE REPORTS
Park & Rec Committee Meeting Minutes, 11/25/24 (pgs. 23-24)

CITY FINANCE OFFICER

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS
Local Government Study Commissioners Appointment Oath of Office – Ron Buck, Bill Hunt, Caydon Keller
Repairs to the 2004 Kenworth Blue End Dump (pgs. 25-27)

ADJOURN

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November 18, 2024

11-18-24 City of Shelby Regular Council Audio Meeting

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
11 18 24 Council Packet

SHOW CAUSE HEARING
• Show Cause Hearing re: Russell Matthews, 515 5th Ave S (pgs. 5-10)

APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/2024 (pgs. 11-12)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE SHOW CAUSE HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, October 2024 (pgs. 13-28)
• Bank Account Report (pg. 29), Budget Year to Date (pg. 30), Vendor Summary (pgs. 31-32), Enterprise Funds (pgs. 33-36), Statement of Expenditures (pgs. 37-58), Revenues (pgs. 59-66), Cash Flow Report (pg. 67), October 2024
• Local Government Study Commissioners Appointment
• Ex Officio Appointment
• Track Expansion Bid

CITY ATTORNEY
• Ordinance No. 855 (2nd rdg) re: Amending Shelby City Code 4-5-2 to Extend Liability to Lessees and Assignees of Property on Which Junk Vehicles are Located (pgs. 68-69)
• Ordinance No. 856 (2nd rdg) re: Amending Shelby City Code 4-5-3 for the Purpose of Clarification (pgs. 70-71)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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November 4, 2024

11-04-24 City of Shelby Regular Council Audio Meeting

ROLL CALL OF MEMBERS
11 04 24 a Council Packet
11 04 24 b Council Packet
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

SHOW CAUSE HEARING
• Show Cause Hearing re: Russell Matthews, 515 5th Ave S (pgs. 5-10)

APPROVAL OF MINUTES
• Regular Council Meeting, 10/21/24 (pgs. 11-12)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE SHOW CAUSE HEARING

CLAIMS REPORT 10/31/24 (pgs. 13-29)

COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 10/28/24 (pgs. 30-31)

CITY FINANCE OFFICER
• Resolution No. 2101 re: Adopting the 2023 Montana Central Region Hazard Mitigation Plan (pgs. 32-82)

CITY ATTORNEY
• Ordinance No. 855 (1st rdg) re: Amending Shelby City Code 4-5-2 to Extend Liability to Lessees and Assignees of Property on Which Junk Vehicles are Located (pgs. 83-84)
• Ordinance No. 856 (1st rdg) re: Amending Shelby City Code 4-5-3 for the Purpose of Clarification (pgs. 85-86)

CITY SUPERINTENDENT

OTHER MATTERS
• Day after Thanksgiving Closure
• Stop Sign at Intersection of 12th Ave N & 3rd St N

ADJOURN

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10-21-24 City of Shelby Regular Council Audio Meeting

October 21, 2024

ROLL CALL OF MEMBERS
10 21 24 Council Packet

PLEDGE OF ALLEGIANCE

POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL

OPEN PUBLIC HEARING
• Show Cause Hearing re: Russell Matthews, 515 5th Ave S (pgs. 5-10)

APPROVAL OF MINUTES
• Regular Council Meeting, 10/07/2024 (pgs. 11-12)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 10/15/24 (pg. 13)

CITY FINANCE OFFICER
• City Judge’s Report, September 2024 (pgs. 14-24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-54), Revenues (pgs. 55-62), Cash Flow Report (pg. 63), September 2024
• Roxy Bids Approval

CITY ATTORNEY
• Fences and Barriers Information (pgs. 64-65)

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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10-7-2024 City of Shelby Regular Council Audio Meeting

October 7, 2024

ROLL CALL OF MEMBERS
10 07 24 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 9/16/24 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 9/30/24 (pgs. 7-23)
COMMITTEE REPORTS
CITY FINANCE OFFICER
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• Façade repairs
• Roxy Concessions – Popcorn Machine (pg. 24)
• Containers & Dumpsters (pgs. 25-26)
ADJOURN

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09-16-2024 City of Shelby Regular Council Audio Meeting

September 16, 2024

ROLL CALL OF MEMBERS
09 16 24 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 09/03/2024 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 9/9/24 (pg. 8)

CITY FINANCE OFFICER
• City Judge’s Report, August 2024 (pgs. 9-18)
• Bank Account Report (pg. 19), Budget Year to Date (pg. 20), Vendor Summary (pgs. 21-22), Enterprise Funds (pgs. 23-26), Statement of Expenditures (pgs. 27-48), Revenues (pgs. 49-56), Cash Flow Report (pg. 57), August 2024

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS
• Triple Tree Change Order No. 1 re: MT/Galena Quantity Adjustment (pgs. 58-59)
• Roxy Theater Façade Estimate

ADJOURN

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09-03-2024 City of Shelby Regular Council Audio Meeting

September 3, 2024

ROLL CALL OF MEMBERS
09 03 24 Council Packet
PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• City Assessment and Budget
• CDBG Grant Application – Wastewater Collection System Infrastructure Improvements
• SLIPA – Renovations for the Roxy Theater (pg. 5)

APPROVAL OF MINUTES
• Regular Council Meeting, 8/15/24 (pgs. 6-9)

CLOSE PUBLIC HEARING

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 8/31/24 (pgs. 10-22)

COMMITTEE REPORTS

CITY FINANCE OFFICER
• FY 2025 Final Budget (pgs. 23-63)
• Resolution No. 2093 (2nd rdg) re: Assessing FY 2025 Lighting Maintenance (pg. 64)
• Resolution No. 2094 (2nd rdg) re: Assessing FY 2025 Street Maintenance (pg. 65)
• Resolution No. 2095 (2nd rdg) re: Assessing FY 2025 Park Maintenance (pg. 66)
• Resolution No. 2096 (2nd rdg) re: Setting the Tax Levy FY 2025 (pg. 67)
• Resolution No. 2099 re: Authorizing Submission of CDBG Application for Waste Water Improvements (pg. 68)

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS
• CAT Repair (pgs. 69-70)
• Aquasource Drilling – Wellfield (pgs. 71-77)

ADJOURN

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08-19-2024 City of Shelby Regular Council Audio Meeting

August 19, 2024

ROLL CALL OF MEMBERS
08 19 24 a Council Packet
08 19 24 b Council Packet

PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• City Assessments and Budget
• Show Cause Hearing: R. Matthews, 515 5th Ave S (pgs. 5-20)

APPROVAL OF MINUTES
• Regular Council Meeting, 08/05/2024 (pgs. 21-23)

CLOSE PUBLIC HEARING

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 8/12/24 (pg. 24)

CITY ATTORNEY
• Resolution No. 2097 re: Conditional Use Permit, 1950 W Roosevelt Hwy (pgs. 25-26)
• Resolution No. 2098 re: Community Decay, 216 7th Ave N (pg. 27)

CITY FINANCE OFFICER
• City Judge’s Report, July 2024 (pgs. 28-41)
• Bank Account Report (pg. 42), Budget Year to Date (pg. 43), Vendor Summary (pgs. 44-45), Enterprise Funds (pgs. 46-49), Statement of Expenditures (pgs. 50-73), Revenues (pgs. 74-81), Cash Flow Report (pg. 82), July 2024
• FY 2025 Preliminary Budget (pgs. 83-123)
• Resolution No. 2093 (1st rdg) re: Assessing FY 2025 Lighting Maintenance (pg. 124)
• Resolution No. 2094 (1st rdg) re: Assessing FY 2025 Street Maintenance (pg. 125)
• Resolution No. 2095 (1st rdg) re: Assessing FY 2025 Park Maintenance (pg. 126)
• Resolution No. 2096 (1st rdg) re: Setting the Tax Levy FY 2025 (pg. 127)
• DII Track Lease (pgs. 128-130)
• Patrick Construction Track Repair (pg. 131)
• HB 355 Grant

CITY SUPERINTENDENT

OTHER MATTERS
• Stop sign at intersection of Spirit Drive and Prairie Street
• 15mph speed limit sign at Lincoln Park Bus Stop
• Trail Maintenance Bid (pg. 132)
• Amendment to Personnel Policy (pg. 133)

ADJOURN

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8-05-2024 Regular Council Meeting Audio

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 05 24 Council Packet

OPEN PUBLIC HEARING
• Show Cause Hearing: S. Blosser, 216 7th Ave N (pgs. 5-13)
• Conditional Use Permit: Marias Healthcare Services, 1950 W Roosevelt Hwy (pgs. 14-15)

APPROVAL OF MINUTES
• Regular Council Meeting, 7/15/24 (pgs. 16-17)

CLOSE PUBLIC HEARING

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 7/31/24 (pgs. 18-36)

COMMITTEE REPORTS

CITY FINANCE OFFICER
• TBID Budget (pgs. 37-38)

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS
• Retiree Request for Benefit Policy Change (pgs. 39-43)

ADJOURN

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July 15, 2024

7-15-2024 Regular Council Meeting Audio

ROLL CALL OF MEMBERS
07 15 24 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 07/01/2024 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT (FY 23-24 End of Year Batch) (pgs. 7-8)

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, June 2024 (pgs. 9-21)
• Bank Account Report (pg. 22), Budget Year to Date (pg. 23), Vendor Summary (pgs. 24-25), Enterprise Funds (pgs. 26-29), Statement of Expenditures (pgs. 30-54), Revenues (pgs. 55-64), Cash Flow Report (pg. 65), June 2024
• Shelby Rail Spur (pgs. 66-68)
• Audit 2024, 2025, 2026 (pg. 69)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Zoning Variance
• Bob Severson, 4 for Hwy 2
• Street Paving

ADJOURN

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7-1-2024 Regular Council Meeting Audio

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ROLL CALL OF MEMBERS
07 01 24 Council Packet
PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 6/17/24 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 6/30/24 (pgs. 7-22)

COMMITTEE REPORTS

CITY FINANCE OFFICER

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN

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June 17, 2024
ROLL CALL OF MEMBERS
06 17 24 a Council Packet
06 17 24 b Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 06/03/2024 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, May 2024 (pgs. 7-25)
• Bank Account Report (pg. 26), Budget Year to Date (pg. 27), Vendor Summary (pgs. 28-29), Enterprise Funds (pgs. 30-33), Statement of Expenditures (pgs. 34-59), Revenues (pgs. 60-69), Cash Flow Report (pg. 70), May 2024
• Meadowlark Park Bids

CITY ATTORNEY

CITY SUPERINTENDENT

OTHER MATTERS
• Water Level Monitors (pgs. 71-86)
• Roofing for Theater (pgs. 87-91)
• Paving Improvements (pgs. 92-98)
• July 5 Closure

ADJOURN

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June 3, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 03 24 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 5/20/24 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 5/31/24 (pgs. 7-20)

COMMITTEE REPORTS
• Park & Rec Committee Meeting, 5/28/24 (pgs. 21-24)

CITY FINANCE OFFICER
• Ordinance No. 854 (2nd rdg) re: Sewer Rate Increase (pgs. 25-27)
• Montana Intersection Award
• Resolution No. 2091 re: Wastewater PER (pg. 28)
• Resolution No. 2092 re: Stormwater PER (pg. 29)
• Bitterroot House Award

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Asphalt from Front St to 2nd St S. on 4th Ave S (pgs. 30-31)

ADJOURN

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May 20 ,2024
ROLL CALL OF MEMBERS
05 20 24 a Council Packet
05 20 24 b Council Packet

PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• Sewer Rate Increase

APPROVAL OF MINUTES
• Regular Council Meeting, 05/06/2024 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 5/13/24 (pg. 8)

CITY FINANCE OFFICER
• City Judge’s Report, April 2024 (pgs. 9-23)
• Bank Account Report (pg. 24), Budget Year to Date (pg. 25), Vendor Summary (pgs. 26-27), Enterprise Funds (pgs. 28-31), Statement of Expenditures (pgs. 32-74), Revenues (pgs. 75-83), Cash Flow Report (pg. 84), April 2024
• Ordinance No. 854 (1st rdg) re: Sewer Rate Increase (pgs. 85-87)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Personnel Policy Update (pgs. 88-90)
• Piezometer Task Order for Wellfield Site (pgs. 91-102)

ADJOURN

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May 6 ,2024
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
05 06 24 Council Packet

PUBLIC HEARING

• Submission of Applications to MCEP and RRGL Funding Opportunities for Waste Water Collection System Infrastructure Improvements (pg. 5)

• City of Shelby Final Draft of the Capital Improvement Plan (CIP) (pg. 6)

APPROVAL OF MINUTES

· Regular Council Meeting, 4/15/24 (pgs. 7-10)

APPEARANCE REQUESTS

· Agenda Items

· Non-Agenda Items – Lesli Robertson with Tenders re: Feral cats (pg. 11)

CLOSE PUBLIC HEARING

CLAIMS REPORT 4/30/24 (pgs. 12-29)

COMMITTEE REPORTS

· Shelby Park & Rec Committee Meeting Minutes, 4/29/24 (pgs. 30-31)

CITY FINANCE OFFICER

• Resolution No. 2090 re: To Authorize Submission of the MCEP Application (pg. 32)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

• Community Decay, 216 7th Ave N (pgs. 33-34)

• City Attorney Hire

ADJOURN

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April 15 ,2024
ROLL CALL OF MEMBERS
04 15 24 Council Packet

PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• Application to MT Dept of Commerce CDBG Program/ RRGL Program for Stormwater System Improvements (pg. 5)

APPROVAL OF MINUTES
• Regular Council Meeting, 04/01/2024 (pgs. 6-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Alan Bridge

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, March 2024 (pgs. 8-27)
• Bank Account Report (pg. 28), Budget Year to Date (pg. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-60), Revenues (pgs. 61-68), Cash Flow Report (pg. 70), March 2024
• Resolution No. 2089 re: Intent for Sewer Rate Increase
• Health Insurance Increase

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Roxy Theatre

ADJOURN

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April 1 ,2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 01 24 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 3/18/24 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 3/31/24 (pgs. 7-20)

COMMITTEE REPORTS

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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March 18,2024
ROLL CALL OF MEMBERS
03 18 24 Council Packet

PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• Closing Alley, 1201 Oilfield Ave

APPROVAL OF MINUTES
• Regular Council Meeting, 03/04/2024 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, February 2024 (pgs. 8/24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-57), Revenues (pgs. 58-66), Cash Flow Report (pg. 67), February 2024
• Resolution No. 2088 re: Close Alley, 1201 Oilfield Ave (pgs. 68-70)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• CIP Review

ADJOURN

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March 4,2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 04 24 Council Packet

OPEN PUBLIC HEARING
• General Needs Assessment (pg. 5)

APPROVAL OF MINUTES
• Regular Council Meeting, 2/20/24 (pgs. 6-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 2/29/24 (pgs. 9-24)

COMMITTEE REPORTS

CITY FINANCE OFFICER
• Resolution No. 2087 re: Intent to Close Alley, 1201 Oilfield Ave (pgs. 25-26)
• Excavator Purchase (pgs. 27-37)
• General Release and Settlement Agreement with Great West Engineering, Inc (pgs. 38-41)
• Great West Change Order No. 1 re: City of Shelby Airport Tank (pgs. 42-46)

CITY SUPERINTENDENT
• Tank Inspection (pgs. 47-52)

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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February 20, 2024
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
02 20 24 Council Packet

OPEN PUBLIC HEARING
• Closing Alley 334 12th Ave S

APPROVAL OF MINUTES
• Regular Council Meeting, 02/05/2024 (pgs. 5-7))

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board Minutes, 02/12/24 (pg. 8)

CITY FINANCE OFFICER
• City Judge’s Report, January 2024 (pgs. 9-24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-57), Revenues (pgs. 58-66), Cash Flow Report (pg. 67), January 2024
• Resolution No. 2086 re: Close Alley, 334 12th Ave S (pgs. 68-69)
• Northern Ford Quote re: On Call Pickup (pgs. 70-71)
• Annual Landfill Trust Deposit (pgs. 72-76)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• 147 Main Street
• Approve Cindy Florez, Conservation District for City-County Planning Board

ADJOURN

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February 5, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 05 24 Council Packet

OPEN PUBLIC HEARING
• Review of Environmental Review Record – Historic Shelby High (pg. 5)

APPROVAL OF MINUTES
• Regular Council Meeting, 1/16/24 (pgs. 6-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Fire Dept Report

CLOSE PUBLIC HEARING

CLAIMS REPORT 1/31/24 (pgs. 8-25)

COMMITTEE REPORTS

CITY FINANCE OFFICER
• Resolution No. 2080 re: Intent to Close Alley, 334 12th Ave S (pg. 26)
• Resolution No. 2083 re: Local Governmental Review (pgs. 27-30)
• Resolution No. 2084 re: Accept the Determination that No Significant Environmental Impact is Appropriate for the Adaptive Reuse of Historic Shelby High (pg. 31)
• Fire Department Purchase (pg. 32)
• Law Enforcement Rec Pass

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Northern Transit Interlocal FY 2025 Commitment (pg. 33)
• Great West Task Order No. 11 – Landfill Task Order (pgs. 34-36)
• Great West Task Order No. 12 – Water PER (pg. 37)

ADJOURN

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January 16, 2024
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
01 16 24 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 01/02/2024 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, December 2023 (pgs. 8-23)
• Bank Account Report (pg. 24), Budget Year to Date (pg. 25), Vendor Summary (pgs. 26-27), Enterprise Funds (pgs. 28-31), Statement of Expenditures (pgs. 32-56), Revenues (pgs. 57-65), Cash Flow Report (pg. 66), December 2023

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Great West Change Order No. 1 – Airport Tank (pgs. 67-71)

ADJOURN

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January 2, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 02 24 Council Packet

OPEN PUBLIC HEARING
• Application to the Montana Historic Preservation Grant Program for renovations for the Historic Shelby High
• Application and Environmental Review of the MT Fish, Wildlife and Parks Recreational Trails Program Funding for Crack Seal and Seal Coating of the Roadrunner Recreational Trail
• Montana Coal Endowment Program Infrastructure Planning Grant Application

APPROVAL OF MINUTES
• Regular Council Meeting, 12/18/23 (pgs. 5-6)

OATH OF OFFICE (pgs 7-9)
• Bill Moritz
• Sanna Clark
• Lyle Kimmet

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 12/31/23 (pgs. 10-22)

COMMITTEE REPORTS

CITY FINANCE OFFICER
• Resolution No. 2083 re: Authorization to Submit MCEP Infrastructure Planning Grant Application (pg. 23)
• Ordinance No. 853 (2nd rdg) re: Snow Removal (pgs. 24-27)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Great West Change Order No. 1 – Airport Tank (pgs. 28-32)

ADJOURN

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December 18, 2023
ROLL CALL OF MEMBERS
12 18 23 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 12/04/23 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, November 2023 (pgs. 7-22)
• Bank Account Report (pg. 23), Budget Year to Date (pg. 24), Vendor Summary (pgs. 25-26), Enterprise Funds (pgs. 27-30), Statement of Expenditures (pgs. 31-55), Revenues (pgs. 56-64), Cash Flow Report (pg. 65), November 2023
• Ordinance No. 853 (1st rdg) re: Snow Removal (pgs. 66-69)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Regina Kelly

ADJOURN

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December 4, 2023
ROLL CALL OF MEMBERS
12 04 23 Council Packet

PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
Annex Property
Application to the Montana Dept of Commerce State-Local Infrastructure Act of 2023 for renovations for the Historic Shelby High (pg. 5)

APPROVAL OF MINUTES
Regular Council Meeting, 11/20/23 (pgs. 6-7)

APPEARANCE REOUESTS
Agenda Items e Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT .11/30/23 (pgs. 8-23)

COMMITTEE REPORTS
Park & Rec Committee Minutes, 11/27/23 (pgs. 24-26)

CITY FINANCE OFFICER
Resolution No. 2082 re: Annex Property (pgs. 27-29)
Great West Task Order No. 7 — Amendment No. 1 (pgs. 30-31)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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November 20, 2023

ROLL CALL OF MEMBERS
11 20 23 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 11/06/23 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, October 2023 (pgs. 7-30)
• Bank Account Report (pg. 31), Budget Year to Date (pg. 32), Vendor Summary (pgs. 33-34), Enterprise Funds (pgs. 35-38), Statement of Expenditures (pgs. 39-61), Revenues (pgs. 62-70), Cash Flow Report (pg. 71), October 2023
• Single Audit Amendment (pgs. 72-74)
• Willet House Plumbing Bid (pg. 75)
• First State Bank CD
• Landfill Engineer

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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November 6, 2023
ROLL CALL OF MEMBERS
11 06 23 Council Packet
PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• HB355- Infrastructure Partnership Act of 2023
• Montana Historic Preservation Grant Program

APPROVAL OF MINUTES
• Regular Council Meeting, 10/16/23 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 10/31/23 (pgs. 7-22)

COMMITTEE REPORTS
• Park & Rec Committee Minutes, 10/30/23 (pgs. 23-24)

CITY FINANCE OFFICER
• Resolution No. 2078 re: Shelby TIF Bond (pgs. 25-65)
• Resolution No. 2079 re: Montana Historic Preservation Grant Program (pg. 66)
• Resolution No. 2081 re: Intent to Annex Property (pg. 67)

CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
 Deputy Hire

ADJOURN

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October 16, 2023
ROLL CALL OF MEMBERS
10 16 23 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 10/02/23 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, September 2023 (pgs. 8-30)
• Bank Account Report (pg. 31), Budget Year to Date (pg. 32), Vendor Summary (pgs. 33-34), Enterprise Funds (pgs. 35-38), Statement of Expenditures (pgs. 39-62), Revenues (pgs. 63-71), Cash Flow Report (pg. 72), September 2023

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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October 2, 2023
ROLL CALL OF MEMBER
10 02 23 Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
Intent to Modify Comprehensive Development man for TED/TIFD
APPROVAL OF MINUTES
Regular Council Meeting, 09/18/23 (pgs. 5-6)
APPEARANCE REQUESTS
 Agenda Items
 Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 9/30/23 (pgs. 7-18)
COMMITTEE REPORTS
Park & Rec Committee Minutes, 9/25/23 (pgs. 19-20)
CITY FNANCE OFFICER
Resolution No. 2076 (2nd rdg) re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs. 21-26)
Ordinance No. 852 (2nd rdg) re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs.
9/14/23 Letter from Dan Semmens re: Engagement Letter (pgs. 31-33)
Triple Tree Task Order (pgs. 34-39)
Heaters for Historic Shelby High (pg. 40)
1st Ave SD Paving (pg. 41)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Fire Truck Purchase Agreement (pg. 42)
ADJOURN

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September 18, 2023
ROLL CALL OF MEMBERS
09 18 23 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 09/05/22 (pgs. 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, August 2023 (pgs. 9-41)
• Bank Account Report (pg. 42), Budget Year to Date (pg. 43), Vendor Summary (pgs. 44-45), Enterprise Funds (pgs. 46-49), Statement of Expenditures (pgs. 50-73), Revenues (pgs. 74-82), Cash Flow Report (pg. 83), August 2023
• Resolution No. 2077 re: Intent to Cancel November 7, 2023 General Election of Certain Municipal Officers (pgs. 84-87)
• Public Safety Commission Appointment – Joe Pehan
• NCMRWA Water Line Sponsor – Lloyd Omdahl

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Fire Truck Purchase Amendment (pg. 88)

ADJOURN

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September 5, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 05 23 Council Packet

OPEN PUBLIC HEARING
• City Assessments and Budget

APPROVAL OF MINUTES
• Regular Council Meeting, 08/21/23 (pgs. 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 8/31/23 (pgs. 9-23)

COMMITTEE REPORTS
• Park & Rec Committee Minutes, 8/28/23 (pgs. 24-26)

CITY FINANCE OFFICER
• FY 2024 Final Budget (pgs. 27-67)
• Resolution No. 2070 (2nd rdg) re: Assessing FY 2024 Lighting Maintenance (pg. 68)
• Resolution No. 2071 (2nd rdg) re: Assessing FY 2024 Street Maintenance (pg. 69)
• Resolution No. 2072 (2nd rdg) re: Assessing FY 2024 Park Maintenance (pg. 70)
• Resolution No. 2073 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 71)
• Resolution No. 2074 re: Setting the Tax Levy FY 2024 (pg. 72)
• Resolution No. 2075 re: 323 Galena Lien for Weeds & Debris Removal (pgs. 73-77)
• Resolution No. 2076 re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs. 78-83)
• Ordinance No. 852 (1st rdg) re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs. 84-87)
• Property Sale – Lot 1 at Energy Park (pgs. 88-90)
• Sweeper Purchase (pgs. 91-93)
• Great West Task Order No. 9 – Wellfield Investigation (pgs. 94-100)
• Fire Truck Purchase Amendment
• Gallatin and Benton Paving Change Order (pg. 101)

CITY SUPERINTENDENT
Ground Water Monitoring Well – Landfill (pg. 102)

COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS

ADJOURN

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August 21, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 21 23 Council Packet A
08 21 23 Council Packet B

OPEN PUBLIC HEARING
• Shelby Downtown Historic District Nomination (pg. 5)
• HOME Investment Partnership Program Application

APPROVAL OF MINUTES
• Regular Council Meeting, 08/07/22 (pgs. 6-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, July 2023 (pgs. 8-27)
• Bank Account Report (pg. 28), Budget Year to Date (pg. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-59), Revenues (pgs. 60-69), Cash Flow Report (pg. 70), July 2023
• FY 2024 Preliminary Budget (pgs. 71-111)
• Resolution No. 2069 re: Authorizing Submission of HOME Application (pg. 112)
• Resolution No. 2070 (1st rdg) re: Assessing FY 2024 Lighting Maintenance (pg. 113)
• Resolution No. 2071 (1st rdg) re: Assessing FY 2024 Street Maintenance (pg. 114)
• Resolution No. 2072 (1st rdg) re: Assessing FY 2024 Park Maintenance (pg. 115)
• Resolution No. 2073 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 116)
• Resolution No. 2074 (1st rdg) re: Setting the Tax Levy FY 2024 (pg. 117)
• MQS Shop Purchase (pg. 118)
• Paving Projects (pgs. 119-124)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• Rainbow Hotel Architectural Design & Master Plan (pgs. 125-137)

OTHER MATTERS

ADJOURN

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August 7, 2023
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
08 07 23 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 07/17/23 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 07/31/23 (pgs. 8-23)

COMMITTEE REPORTS

CITY FINANCE OFFICER
• 1021st St SE & 2011st Ave SE property
• Fire Truck Purchase

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• Rainbow Hotel (pgs. 24-36)

OTHER MATTERS

ADJOURN

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July 17, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 17 23 Council Packet A
07 17 23 Council Packet B

APPROVAL OF MINUTES
• Regular Council Meeting, 07/03/22 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT (FY 22-23 End of Year Batch) (pgs. 8-10)

COMMITTEE REPORTS
• Law Enforcement Report

CITY FINANCE OFFICER
• City Judge’s Report, June 2023 (pgs. 11-30)
• Bank Account Report (pg. 31), Budget Year to Date (pg. 32), Vendor Summary (pgs. 33-34), Enterprise Funds (pgs. 35-38), Statement of Expenditures (pgs. 39-63), Revenues (pgs. 64-73), Cash Flow Report (pg. 74), June 2023
• Resolution No. 2068 re: Weed Liens (pg. 75)
• NCMRWA Grant Agreement (pgs. 76-103)
• Great West Hydrogeologic Analysis (pgs. 104-110)
• Container & Dumpster Purchase (pg. 111)
• Stormwater Project – Task Order No. 6, Amendment No. 1 (pgs. 112-114)
• Midstream Land Purchase (pgs. 115-122)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

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July 3, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 03 23 Council Packet

OPEN PUBLIC HEARING
• Shelby Tourism Business Improvement District Work Plan 2023-24 (pgs. 5-8)

APPROVAL OF MINUTES
• Regular Council Meeting, 06/20/23 (pgs. 9-10)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 06/30/23 (pgs. 11-26)

COMMITTEE REPORTS
• Shelby Park & Rec Committee Notes, 6/27/23 (pgs. 27-28)

CITY FINANCE OFFICER
• Resolution No. 2067 re: Robertson Lien (pg. 29)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Paving Bids (pgs. 30-32)
• Bitterroot House Award
• Public Safety Commission Appointment
• Purchase Authorization (pg. 33)

ADJOURN

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June 20, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 20 23 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 06/05/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

BUILDING INSPECTOR

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, May 2023 (pgs. 7-28)
• Bank Account Report (pg. 29), Budget Year to Date (pg. 30), Vendor Summary (pgs. 31-32), Enterprise Funds (pgs. 33-36), Statement of Expenditures (pgs. 37-61), Revenues (pgs. 62-71), Cash Flow Report (pg. 72), May 2023

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Stormwater Notice of Award (pgs. 73-76)
• Stormwater Change Order No. 1 (Pg. 77)

ADJOURN

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ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE

06 05 23 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 05/15/23 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 05/31/23 (pgs. 7-22)

BUILDING INSPECTOR
• Building Inspector Report, May 2023 (pg. 23)

COMMITTEE REPORTS
• Shelby Park & Rec Updates, 5/30/23 (pgs. 24-25)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Attorney Contract, Jen Stutz (pgs. 26-28)
• Attorney Contract, Daniel Jones (pgs. 29-36)
• Stormwater Notice of Award
• Stormwater Change Order No. 1
• Great West Change Order No. 3 re: City of Shelby Transmission Main (pgs. 37-38)
• Lots 816, 818, 820, 822 on 9th Ave S

ADJOURN

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May 15, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 15 23 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 5/01/23 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items – Emilie Vetch
• Non-Agenda Items

BUILDING INSPECTOR

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, April 2023 (pgs. 7-16)
• Bank Account Report (pg. 17), Budget Year to Date (pg. 18), Vendor Summary (pgs. 19-20), Enterprise Funds (pgs. 21-24), Statement of Expenditures (pgs. 25-49), Revenues (pgs. 50-59), Cash Flow Report (pg. 60), April 2023

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• McQueen’s Auto
• Rainbow Hotel Architectural Design Bid Approval
• Robin Gottfried, 234 Madison St – Moving Building, Mobile Home (pg. 61)
• Shelby Civic Center Bid for Hallways by Thane Moench (pgs. 62-64)
• Shelby Civic Center Bid for Men’s Bathroom by Thane Moench
• Shelby Storm Water Notice of Award

ADJOURN

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May 1, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 01 23 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 04/17/23 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 04/30/23 (pgs. 7-20)

BUILDING INSPECTOR
• Building Inspector Report, April 2023 (pg. 21)

COMMITTEE REPORTS
• Park & Rec Meeting, 4/24/23 (pgs. 22-25)

CITY ATTORNEY
• Resolution No. 2065 re: Deleting FMLA from Personnel Policy Manual (pg. 26)
• Resolution No, 2066 re: Updating Employee Grievance Procedure in Personnel Policy Manual (pgs. 27-30)

CITY FINANCE OFFICE

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Housing Program (pgs. 31-44)

ADJOURN

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April 17, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 17 23 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 4/03/2023 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

BUILDING INSPECTOR

COMMITTEE REPORTS
 Law Enforcement Report

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, March 2023 (pgs. 7-28)
• Bank Account Report (pg. 29), Budget Year to Date (pg. 30), Vendor Summary (pgs. 31-32), Enterprise Funds (pgs. 33-36), Statement of Expenditures (pgs. 37-61), Revenues (pgs. 62-71), Cash Flow Report (pg. 72), March 2023

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Notice of Award for Jones Z Electric (pgs. 73-75)
• North Water Line Change Order #1 (pgs. 76-77)

ADJOURN

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April 3, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 03 23 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 03/20/23 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 03/31/23 (pgs. 7-21)

BUILDING INSPECTOR
• Building Inspector Report – no permits issued

COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 3/27/23 (pgs. 22-24)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Notice of Award – Stormwater
• Lights for City Shop (pg. 25)
• Notice of Award – Generator
• 3/21/23 Letter from William Hunt re: Notice of 60 Day Termination (pg. 26)
• Basketball Hoop Purchase (pg. 27)
• Audit Award
• Radar Speed Sign Purchase (pgs. 28-30)
• Health Rates

ADJOURN

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March 6, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 06 23 Council Packet

OPEN PUBLIC HEARING
• Transportation Alternatives Grant – Completion of sidewalk segments along the south side of Roosevelt Highway (pgs. 5-11)

APPROVAL OF MINUTES
• Regular Council Meeting, 02/06/23 (pgs. 12-15)
• Regular Council Meeting, 02/21/23 (pgs. 16-17)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 02/28/23 (pgs. 18-33)

BUILDING INSPECTOR
• Building Inspector Report – no permits issued

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Northern Transit Interlocal Letter of Support & Voting Member (pgs. 34-35)
• Public Safety Commission
• Triple Tree Task Order
• Civic Center & Swimming Pool Painting Quotes (pgs. 36-37)

ADJOURN

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February 21, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 21 23 Council Packet

OPEN PUBLIC HEARING
• Show Cause Hearing re: A1 Towing, 461 Main St (pgs. 5-14)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

BUILDING INSPECTO

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Ordinance No. 851 (2nd rdg) re: Social Hosting (pg. 15)

CITY FINANCE OFFICER
• City Judge’s Report, January 2023 (pgs. 16-31)
• Bank Account Report (pg. 32), Budget Year to Date (pg. 33), Vendor Summary (pgs. 34-35), Enterprise Funds (pgs. 36-39), Statement of Expenditures (pgs. 40-64), Revenues (pgs. 65-74), Cash Flow Report (pg. 75), January 2023

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Amendment No. 24 re: City of Shelby Landfill Engineering Consulting Services (pg. 76)
• Landfill fee per ton
• Water System Improvements Bid Award

ADJOURN

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February 6, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 06 23 Council packet

OPEN PUBLIC HEARING
• General Needs Assessment (pgs. 5-6)
• Application to Dept of Natural Resources & Conservation for a planning grant (pg.7)

APPROVAL OF MINUTES
• Regular Council Meeting, 01/17/23 (pgs. 8-9)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 1/31/23 (pgs. 10-26)

BUILDING INSPECTOR
• Building Inspector Report, January 2023 (pg. 27)

COMMITTEE REPORTS
• Park & Rec Committee Minutes, 1/30/23 (pgs. 28-29)
• Quarterly Safety Committee & Employee Meeting Minutes, 2/1/23 (pgs. 30-32)

CITY ATTORNEY
• Ordinance No. 849 (1st rdg) re: Social Hosting (pg. 33)

CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS

ADJOURN

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January 17, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 17 23 Council packet

OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building: 441 & 431 Park Ave (pgs. 5-18)

APPROVAL OF MINUTES
• Regular Council Meeting, 12/03/22 (pgs. 19-20)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

BUILDING INSPECTOR

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, December 2022 (pgs. 21-34)
• Bank Account Report (pg. 35), Budget Year to Date (pg. 36), Vendor Summary (pgs. 37-38), Enterprise Funds (pgs. 39-42), Statement of Expenditures (pgs. 43-66), Revenues (pgs. 67-76), Cash Flow Report (pg. 77), December 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Wellfield Fencing (pg. 78)

ADJOURN

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January 3, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 03 23 Council packet

APPROVAL OF MINUTES
• Regular Council Meeting, 12/19/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 12/30/22 (pgs. 7-19)

BUILDING INSPECTOR
• Building Inspector Report – no permits issued

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Toole County Conservation District Re-appoint Elisha Dempsey

ADJOURN

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December 19,2022
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
12 19 22 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 12/05/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

BUILDING INSPECTOR

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, November 2022 (pgs. 7-15)
• Bank Account Report (pg. 16), Budget Year to Date (pg. 17), Statement of Expenditures (pgs. 18-41), Revenues (pgs. 42-51), Vendor Summary (pgs. 52-53), Enterprise Funds (pgs. 54-57), Cash Flow Report (pg. 58), November 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• 807 Oilfield Ave, McQueen’s Auto (pgs. 59-65)

ADJOURN

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December 5,2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 05 22 Council Packets

OPEN PUBLIC HEARING
• Conditional Use Permit – Hintz, 263 Montana Ave (pgs. 5-6)

APPROVAL OF MINUTES
• Regular Council Meeting, 11/21/22 (pgs. 7-9)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 11/30/22 (pgs. 10-26)

BUILDING INSPECTOR
• Building Inspector Report, no permits issued

COMMITTEE REPORTS
• Park & Rec Committee Minutes, 11/28/22 (pg. 27-28)

CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Planning Board Committee (pg. 29)

ADJOURN

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November 21, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 21 22 Council Packet

OPEN PUBLIC HEARING
• Recreational Trails Program- Grant Opportunity (pg. 5)

APPROVAL OF MINUTES
• Regular Council Meeting, 11/07/22 (pgs. 6-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

BUILDING INSPECTOR

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 11/14/22 (pg. 8)

CITY ATTORNEY
• Ordinance No. 849 (2nd rdg) re: 5-day Parking (pgs. 9-10)
• Ordinance No. 850 (2nd rdg) re: Parking Enforcement (pg. 11)
• Resolution No. 2064 re: Perpetuity of Meadowlark Park/Krysko Park (pgs. 12-13)

CITY FINANCE OFFICER
• City Judge’s Report, October 2022 (pgs. 14-24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-56), Revenues (pgs. 57-66), Cash Flow Report (pg. 67), October 2022
• Rainbow Hotel Planning Grant

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Bitterroot School Change Order #1 (pgs. 68-71)

ADJOURN

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November 7, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 07 22 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 10/17/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 10/31/22 (pgs. 7-24)

BUILDING INSPECTOR
• Building Inspector Report, October 2022 (pg. 25)

COMMITTEE REPORTS
• Park & Rec Committee Notes, 10/24/22 (pg. 26)

CITY ATTORNEY
• Ordinance No. 849 (1st rdg) re: 5-day Parking (pgs. 27-28)
• Ordinance No. 850 (1st rdg) re: Parking Enforcement (pg. 29)

CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Recreational Trails Program- Grant Opportunity

OTHER MATTERS
• SE Front Change Order #1 (pgs. 30-32)
• Notice of Award – North Water Line (pgs. 33-35)

ADJOURN

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October 17, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 17 22 Council Packet

OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building re: 303 Madison St (pgs. 5-6)
• Notice to Extend the Tourism Business Improvement District (pgs. 7-19)

APPROVAL OF MINUTES
• Regular Council Meeting, 10/03/22 (pgs. 20-22)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

BUILDING INSPECTOR
• Parking Ordinance Draft (pgs. 23-28)

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Ordinance No. 849 (1st rdg) re: Parking

CITY FINANCE OFFICER
• City Judge’s Report, September 2022 (pgs. 29-44)
• Bank Account Report (pg. 45), Budget Year to Date (pg. 46), Vendor Summary (pgs. 47-48), Enterprise Funds (pgs. 49-52), Statement of Expenditures (pgs. 53-76), Revenues (pgs. 77-86), Cash Flow Report (pg. 87), September 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• SVFD Turnouts (pg. 88)

ADJOURN

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October 3, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 03 22 a Council Packet
10 03 22 b Council Packet

OPEN PUBLIC HEARING
• Tomaskie Community Decay Appeal, 614 Cedar Ave. (pgs. 5-49)

APPROVAL OF MINUTES
• Regular Council Meeting, 9/19/22 (pgs. 50-52)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 9/30/22 (pgs. 53-68)

BUILDING INSPECTOR
• Building Inspector Report, September 2022 (pg. 69)

COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 9/26/22 (pgs. 70-79)

CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• 3rd St & 5th Ave Stop Sign
• Sewer Main Extension (pg. 80)
• Bank Account Authorization
• Lot Split – Lots 5, Block 7, Guth First Addition (pgs. 81-89)

ADJOURN

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September 19, 2022

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 19 22 Council Packet

OPEN PUBLIC HEARING
Notice to Abate Dangerous Building re: 303 Madison St (pgs. 5-13)
Tomaskie Community Decay Appeal, 614 Cedar Ave (pgs. 14-20)

APPROVAL OF MINUTES
Regular Council Meeting, 09/06/22 (pgs. 21-23)

APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items

CLOSE PUBLIC HEARING

BUILDING INSPECTOR

COMMITTEE REPORTS
Law Enforcement Report
Minutes of City-County Planning Board, 09/12/22 (pgs. 24-25)

CITY ATTORNEY
Ordinance No. 848 (2nd rdg) re: Weight Limit on 5th Street South (pgs. 26-27)
Resolution No. 2063 re: Petition to Extend Tourism Business Improvement District (pgs. 28-39)

CITY FINANCE OFFICER
City Judge’s Report, August 2022 (pgs. 40-55)
Bank Account Report (pg. 56), Budget Year to Date (pg. 57), Vendor Summary (pgs. 58-59), Enterprise Funds (pgs. 60-63), Statement of Expenditures (pgs. 64-87), Revenues (pgs. 88-97), Cash Flow Report (pg. 98), August 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Arbor Day Proclamation (pg. 99)

ADJOURN

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September 6, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 06 22 Council Packet

OPEN PUBLIC HEARING
• CDBG-PF Application for Storm Water Improvements

APPROVAL OF MINUTES
• Regular Council Meeting, 8/15/22 (pgs. 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 8/31/22 (pgs. 9-24)

BUILDING INSPECTOR
• Building Inspector Report, August 2022 (pg. 25)
• Community Decay – Miller, 323 Galena St (pgs. 26-29)
• Community Decay – Tomaskie, 614 Cedar Ave (pgs. 30-35)

COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 8/29/22 (pgs. 36-41)

CITY ATTORNEY
• Ordinance No. 848 (2nd rdg) re: Weight Limit on 5th Street South (pg. 42)
• Resolution No. 2061 re: Requesting Distribution of Bridge & Road Safety & Accountability Program (BaRSSA) Funds (pgs. 43-46)
• Resolution No. 2062 re: Authorizing Submission of CDBG Application (pg. 47)
• Marias Manor and Crossroads Housing Funds Agreement (pgs. 48-52)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Fire Department Turn Out Purchase
• Fire Department Fire Helmet Purchase (pg. 53)
• Landfill Asbestos Rates
• Stop Sign 12th and 5th – 3 Way Stop
• Cat Repairs (pgs. 54-55)
• Audit Contract

ADJOURN

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August 15 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 15 22 a Council Packet
08 15 22 b Council Packet

OPEN PUBLIC HEARING
• City Assessments and Budget

APPROVAL OF MINUTES
• Regular Council Meeting, 08/01/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 8/08/22 (pgs. 7-8)

CITY ATTORNEY
• Resolution No. 2054 (2nd rdg) re: Assessing FY 2022 Lighting Maintenance (pg. 9)
• Resolution No. 2055 (2nd rdg) re: Assessing FY 2022 Street Maintenance (pg. 10)
• Resolution No. 2056 2nd rdg) re: Assessing FY 2022 Park Maintenance (pg. 11)
• Resolution No. 2057 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 12)
• Resolution No. 2060 re: Setting the Tax Levy FY 2023 (pg. 13)
• Ordinance No. 848 (1st rdg) re: Weight Limit on 5th Street South (pgs. 14-15)
• Crossroads Housing Funds Agreement (pgs. 16-17)

CITY FINANCE OFFICER
• City Judge’s Report, July 2022 (pgs. 18-27)
• Bank Account Report (pg. 28), Budget Year to Date (pg. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-55), Revenues (pgs. 56-64), Cash Flow Report (pg. 65), July 2022
• Final Budget (pgs. 66-106)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Loader Purchase (pg. 107-108)
• Fire Department Turnout Purchase
• Fire Department Pressure Washer Purchase (pg. 109)

ADJOURN

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August 1 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 01 22 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 7/18/22 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 7/31/22 (pgs. 8-20)

BUILDING INSPECTOR
• Building Inspector Report, July 2022 (pg. 21)
• Resolution 2059 re: Adoption of International Building and Energy Codes (pg. 22)

COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 07/2022 (pg. 23)

CITY ATTORNEY

CITY FINANCE OFFICER
• Preliminary Budget, FY 2022-23 (pgs. 24-64)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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July 18 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 18 22a Council Packet
07 18 22b Council Packet

OPEN PUBLIC HEARING
• 2022-2023 TBID Work Plan (pgs. 5-9)

APPROVAL OF MINUTES
• Regular Council Meeting, 07/05/22 (pgs. 10-11)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CLAIMS REPORT
(FY 21-22 End of Year Batch) (pgs. 12-17)

BUILDING INSPECTOR
• Building Inspector Revenue, FY 2021-22 (pg. 18)

CITY ATTORNEY
• Resolution No. 2054 (1st rdg) re: Assessing FY 2022 Lighting Maintenance (pg. 19)
• Resolution No. 2055 (1st rdg) re: Assessing FY 2022 Street Maintenance (pg. 20)
• Resolution No. 2056 (1st rdg) re: Assessing FY 2022 Park Maintenance (pg. 21)
• Resolution No. 2057 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 22)
• Resolution No. 2058 re: Abatement Lien, 1023 & 1025 Cedar Ave (pg. 23)
• Water Rights Attorney

CITY FINANCE OFFICER
• City Judge’s Report, June 2022 (pgs. 24-36)
• Bank Account Report (pg. 37), Budget Year to Date (pg. 38), Vendor Summary (pgs. 39-40), Enterprise Funds (pgs. 41-44), Statement of Expenditures (pgs. 45-68), Revenues (pgs. 69-78), Cash Flow Report (pg. 79), June 2022
• Preliminary Budget for 2022-23 (pgs. 80-112, 113-157) CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS

ADJOURN

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July 5 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 05 22 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 6/21/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 6/30/22 (pgs. 7-18)

BUILDING INSPECTOR
• Building Inspector Report, June 2022 (pg. 19)

COMMITTEE REPORTS

CITY ATTORNEY
• Resolution No. 2053 re: Amending Resolution No 1819 to include Vats Hats in the Tourism Business Improvement District (TBID) (pgs. 20-21)
• Resolution No. 2054 re: Clearing and Removal of Dangerous Property & Rubbish re: 1007 Cedar Ave (pg. 22)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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June 21 2022
ROLL CALL OF MEMBERS
06 21 22 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 6/06/22 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, May 2022 (pgs. 8-17)
• Bank Account Report (pg. 18), Budget Year to Date (pg. 19), Vendor Summary (pgs. 20-21), Enterprise Funds (pgs. 22-25), Statement of Expenditures (pgs. 26-49), Revenues (pgs. 50-59), Cash Flow Report (pg. 60), May 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• 5th Street Paving (pg. 61)
• Main Street Signage Program

ADJOURN

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June 6 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 06 22 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 5/16/22 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 5/31/22 (pgs. 8-24)

BUILDING INSPECTOR
• Building Inspector Report, May 2022 (pg. 25)

COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 5/31/22 (pgs. 26-28)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Paving Bids (pgs. 29-33)
• Playground Purchase (pgs. 34-35)
• Superintendent Hire (pgs 36-41)
• Motel Sign (pg.s 42-43)
• Garbage Truck Loan
• Wellfield Change Order #3 (pgs. 44-47)
• Trailer Purchase
• FRA Grant Quiet Crossing

ADJOURN

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May 16 2022
ROLL CALL OF MEMBERS
05 16 22 Council Packets

PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building – Kurt Campbell LLC, 706 Birch Ave (pgs. 5-7)
• RRGL & MCEP Project

APPROVAL OF MINUTES
• Regular Council Meeting, 5/02/22 (pgs. 8-10)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, April 2022 (pgs. 11-22)
• Bank Account Report (pg. 23), Budget Year to Date (pg. 24), Vendor Summary (pgs. 25-26), Enterprise Funds (pgs. 27-30), Statement of Expenditures (pgs. 31-54), Revenues (pgs. 55-64), Cash Flow Report (pg. 65), April 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Lake Sheloole Bathrooms (pgs. 66-70)
• Roof Drain Bid

ADJOURN

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May 2 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE

05 02 22 Council Packet

APPROVAL OF MINUTES
• Regular Council Meeting, 4/18/22 (pgs. 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 4/30/22 (pgs. 9-18)

BUILDING INSPECTOR
• Building Inspector Report, April 2022 (pg. 19)

COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 4/20/22 (pg. 20)
• Park & Recreation Committee Meeting Minutes, 4/25/22 (pgs. 21-23)

CITY ATTORNEY
• Resolution No. 2051 re: City of Shelby Wastewater System Preliminary Engineering Report (pg. 24)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Dumpster Purchase (pgs. 25-26)
• Kaneff Excavating
• Tri City Interlocal (pgs. 27-36)
• Jet Truck Purchase (pg. 37)
• Rena Petersen, Buy-Sell Agreement
• Triple Tree Task Order #4, Amendment #1

ADJOURN

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April 18, 2022
ROLL CALL OF MEMBERS
04 18 22 Council Packet

PLEDGE OF ALLEGIANCE

OPEN PUBLIC HEARING
• MCEP Application for the Waste Water System Main Replacement (pg. 5)
• Notice to Abate Dangerous Building – Kurt Campbell LLC, 706 Birch Ave (pgs. 6-14)
• Notice to Abate Dangerous Building -Marlin Schmidt, 1023 Cedar Ave (pgs. 15-20)

APPROVAL OF MINUTES
• Regular Council Meeting, 4/04/22 (pgs. 21-22)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board 4/11/22 (pgs. 23-25)

BUILDING INSPECTOR

CITY ATTORNEY
• Resolution No. 2049 re: Accept the Determination that a Categorical Exclusion is Appropriate for the City of Shelby Waste Water Collection System Improvement Project (pg. 26)
• Resolution No. 2050 re: Authorize Submission of MCEP Application Waste Water Improvements (pg. 27)

CITY FINANCE OFFICER
• City Judge’s Report, March 2022 (pgs. 28-39)
• Bank Account Report (pg. 40), Budget Year to Date (pg. 41), Vendor Summary (pgs. 42-43), Enterprise Funds (pgs. 44-47), Statement of Expenditures (pgs. 48-71), Revenues (pgs. 72-81), Cash Flow Report (pg. 82), March 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• CDBG Housing Bids (pgs. 83-87)
• Rena Petersen, 341 7th Ave S
• Dumpster purchase
• Health Insurance Increase

ADJOURN

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April 4, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 04 22 Council Packet

OPEN PUBLIC HEARING
• Notice to Show Cause Hearing re: Jack Austin, 502 Treasure Ave (pgs. 5-12)
• TSEP and CDBG applications – Proposed Project ~ Storm Water Drainage (pg. 13)

APPROVAL OF MINUTES
• Regular Council Meeting, 3/07/22 (pgs. 14-15)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 3/31/22 (pgs. 16-28)

BUILDING INSPECTOR
• Building Inspector Report, March 2022 (pg. 29)

COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 3/28/22 (pgs. 30-49)

CITY ATTORNEY
• Resolution No. 2049 re: Authorize Submission of MCEP Application Storm Water Improvements (pg. 50)
• Resolution No. 2050 re: Accept Determination that a Categorical Exclusion is Appropriate for the City of Shelby Storm Water Drainage Improvement Project (pg. 51)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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March 21, 2022
ROLL CALL OF MEMBERS
March 21 22 Council Packet

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 3/07/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, February 2022 (pgs. 7-19)
• Bank Account Report (pg. 20), Budget Year to Date (pg. 21), Vendor Summary (pgs. 22-23), Enterprise Funds (pgs. 24-27), Statement of Expenditures (pgs. 28-51), Revenues (pgs. 52-61), Cash Flow Report (pg. 62), February 2022
• Annual Landfill Trust Deposit (pgs. 63-67)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Triple Tree Engineering – Amendment 1 to Task Order No. 2 for Shelby Railroad Safety Improvements (pgs. 68-79)
• Dorsey & Whitney Engagement Letter re: Water (pgs. 80-83)
• Dorsey & Whitney Engagement Letter re: Sewer (pgs. 84-87)
• AMKO – Refinancing
• SE Front Street Sewer Bid (pg. 88)

ADJOURN

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March 7
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 07 22

APPROVAL OF MINUTES
• Regular Council Meeting, 2/22/22 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 2/28/22 (pgs. 8-20)

BUILDING INSPECTOR
• Building Inspector Report – no permits issued

COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 2/28/22 (pgs. 21-22)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• 3/7/22 Council Notes (pg. 23)

OTHER MATTERS
• Ward 1 Appointment
• Relist SE Front Bid

ADJOURN

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February 22
APPROVAL OF MINUTES
• Regular Council Meeting, 2/07/22 (pgs. 5-8)
02 22 22
02 22 22 update and addition

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, January 2022 (pgs. 9-17)
• Bank Account Report (pg. 18), Budget Year to Date (pg. 19), Vendor Summary (pgs. 20-21), Enterprise Funds (pgs. 22-25), Statement of Expenditures (pgs. 26-49), Revenues (pgs. 50-59), Cash Flow Report (pg. 60), January 2022

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Dorsey & Whitney Engagement Letter re: Water (pgs. 61-64)
• Dorsey & Whitney Engagement Letter re: Sewer (pgs. 65-68)
• Ward 1 Resignation (pg. 69)
• Declaration of Vacancy – Ward 1
• Pool Boiler Purchase (pg. 70)
• Amendment No. 23 – City of Shelby Landfill Engineering Consulting Services (pg. 71)
• CodeRED (pg. 72)
• Pigeons (pgs. 73-79)
• SE Front Street Sewer Main Extension Bid Opening (pg. 80)

ADJOURN

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February 7, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 07 22

OPEN PUBLIC HEARING
• Zone Change re: Cooper & Brown – 709 Oilfield Ave (pg. 5)
• General Needs Assessment (pgs. 6-8)
• FWP Recreational Trails Division – Lighting of Roadrunner Recreation Trail

APPROVAL OF MINUTES
• Regular Council Meeting, 1/18/22 (pgs. 9-11)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 1/31/22 (pgs. 12-31)

BUILDING INSPECTOR
• Building Inspector Report – no permits issued

COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting Minutes, 1/25/22 (pg. 32)
• Park & Recreation Committee Meeting Minutes, 1/31/22 (pgs. 33-34)

CITY ATTORNEY
• Resolution No. 2047 re: CDBG Budgetary Authority Resolution (pg. 35)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Dorsey & Whitney Engagement Letter re: Water (pgs. 36-39)
• Dorsey & Whitney Engagement Letter re: Sewer (pgs. 40-43)
• Ward 1 Resignation
• Declaration of Vacancy – Ward 1
• MOU Crime Victim Advocate Program (pgs. 44-45)
• IT Services (pgs. 46-51)

ADJOURN

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January 18, 2022
ROLL CALL OF MEMBERS
01 18 22a

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 1/03/22 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS

BUILDING INSPECTOR

CITY ATTORNEY
• Resolution No. 2044 re: Exterior Renovation of Shelby Town Hall (pg. 7)
• Resolution No. 2045 re: Water System Revenue Refunding Bonds (pgs. 8-11)
• Resolution No. 2046 re: Sewer System Revenue Refunding Bonds (pgs. 12-15)

CITY FINANCE OFFICER
• City Judge’s Report, December 2021 (pgs. 16-27)
• Bank Account Report (pg. 28), Budget Year to Date (pg. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-59), Revenues (pgs. 60-69), Cash Flow Report (pg. 70), December 2021

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Kaneff Excavation
• Rena Petersen (pgs. 71-109)
• Great West Engineering Change Order #2 re: Wellfield Project (pgs. 110-113)
• Great West Engineering Task Order #5-Amendment #1 re: Airport Tank Water Transmission Main (pgs. 114-115)
• Great West Engineering Task Order #6 re: Stormwater Project (pgs. 116-179)
• Great West Engineering Task Order #7 re: Wastewater PER (pg. 180)
• AMKO
• Energy Park – Lot 1 (pg. 181)
• Great West Engineering Task Order #8 – CIP (pgs. 182-183)

ADJOURN

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January 03, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 03 22

OATH OF OFFICE
Gary McDermott
Joe Flesch
Pat Frydenlund
Aaron Heaton

OPEN PUBLIC HEARING
• Montana Historic Preservation Grant Submission/Environmental Renewal (pg. 9)

APPROVAL OF MINUTES
• Regular Council Meeting, 12/20/21 (pgs. 10-11)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 12/31/21 (pgs. 12-26)

BUILDING INSPECTOR
Building Inspector Report – no permits issued

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN

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December 20, 2021
ROLL CALL OF MEMBERS
12 20 21

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 12/06/2021 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS

BUILDING INSPECTOR

CITY ATTORNEY
• Ordinance No. 847 (2nd rdg) re: Sale of Roosevelt Park (pgs. 8-9)

CITY FINANCE OFFICER
• City Judge’s Report, November 2021 (pgs. 10-26)
• Bank Account Report (pg. 27), Budget Year to Date (pg. 28), Vendor Summary (pgs. 29-30), Enterprise Funds (pgs. 31-34), Statement of Expenditures (pgs. 35-58), Revenues (pgs. 59-68), Cash Flow Report (pg. 69), November 2021

CITY SUPERINTENDENT
• Landfill Scraper – Fuel System Repair (pgs. 70-71)

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Arlene Lager – Water Sponsorship (pgs. 72-76)

ADJOURN

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December 6, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 06 21

APPROVAL OF MINUTES
• Regular Council Meeting, 11/15/21 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Bucky Doane

CLAIMS REPORT 11/30/21 (pgs. 7-27)

BUILDING INSPECTOR
• Building Inspector Report, November 2021 – no permits issued

COMMITTEE REPORTS
• Minutes of Park & Rec Meeting, 11/29/21 (pgs. 28-29)

CITY ATTORNEY
• Resolution No. 2043 re: 275 Montana Ave Lien (pg. 30-32)
• Ordinance No. 847 (1st rdg) re: Sale of Roosevelt Park (pg. 33-34)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• AMKO Advisors (pgs. 35-41)
• HWY 2 Curb and Gutter & Intersection Improvements Change Order #3 (pgs. 42-43)
• Triple Tree Engineering Task Order re: Sewer Line Extension and Removal of the Lift Station (pgs. 44-49)
• Bitterroot School Demolition (pg. 50)

ADJOURN

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November 15, 2021
ROLL CALL OF MEMBERS
11 15 21
11 15 21 Finance Officer Monthly Reports

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 11/01/2021 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Bucky Doane

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY
• Update on Marijuana Laws

CITY FINANCE OFFICER
• City Judge’s Report, October 2021 (pgs. 8-19)
• Bank Account Report (pg. 20), Budget Year to Date (pg. 21), Vendor Summary (pgs. 22-23), Enterprise Funds (pgs. 24-27), Statement of Expenditures (pgs. 28-51), Revenues (pgs. 52-61), Cash Flow Report (pg. 62), October 2021

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• AMKO Advisors

ADJOURN

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November 1, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 01 21

OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE

APPROVAL OF MINUTES
• Regular Council Meeting, 10/18/21 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 10/31/21 (pgs. 7-20)

BUILDING INSPECTOR
• Building Inspector Report, October 2021 – no permits issued

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Minutes of Quarterly Safety Committee & Employee Meeting, 10/20/2021 (pg. 21)
• Minutes of Park & Rec Meeting, 10/25/21 (pgs. 22-23)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Arbor Day Proclamation (pg. 24)

ADJOURN

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October 18, 2021
ROLL CALL OF MEMBERS
10 18 21

PLEDGE OF ALLEGIANCE

PUBLIC HEARING
• Zone Change Request re: 709 Oilfield Ave (pgs. 5-7)

APPROVAL OF MINUTES
• Regular Council Meeting, 10/04/2021 (pgs. 18-20)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, September 2021 (pgs. 21-40)
• Bank Account Report (pg. 41), Budget Year to Date (pg. 42), Vendor Summary (pgs. 43-44), Enterprise Funds (pgs. 45-48), Statement of Expenditures (pgs. 49-72), Revenues (pgs. 73-82), Cash Flow Report (pg. 83), September 2021

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Nick Welker Water Sponsorship (pgs. 84-88)
• East End Lift Station (pgs. 89-92)

ADJOURN

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October 4, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10-04-21 Page 1 10 04 21 Page 2

OPEN PUBLIC HEARING
• Notice to Show Cause Hearing re: Abate Dangerous Building – Rowland Seeds, 609 Ash Ave (pgs. 5-18)
• Notice to Show Cause Hearing re: Abate Dangerous Building – Rena Petersen, 341 7th Ave S (pgs. 19-43)
• Zone Change Request re: 709 Oilfield Ave (pgs. 44-56)
• Notice of Show Cause Hearing re: Shipping Container at 300 Front Street

APPROVAL OF MINUTES
• Regular Council Meeting, 09/20/21 (pgs. 57-58)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 09/30/21 (pgs. 59-73)

BUILDING INSPECTOR
• Building Inspector Report, September 2021 (pg. 74)

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Minutes of Park & Rec Meeting, 9/27/21 (pgs. 75-76)

CITY ATTORNEY
• Parking Prohibited at Skate Park

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Motel Sign
ADJOURN

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September 20, 2021
ROLL CALL OF MEMBERS
09 20 21

PLEDGE OF ALLEGIANCE

PUBLIC HEARING
 Notice to Abate Dangerous Building, 233 2nd Ave SE

APPROVAL OF MINUTES
 Regular Council Meeting, 09/07/2021 (pgs. 5-7)

APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
City Judge’s Report, August 2021 (pgs. 8-19)
Bank Account Report (pg. 20), Budget Year to Date (pg. 21), Vendor Summary (pgs. 22-23), Enterprise Funds (pgs. 24-27), Statement of Expenditures (pgs. 28-51), Revenues (pgs. 52-61), Cash Flow Report (pg. 62), August 2021

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Wellfield Change Order #1 (pgs. 63-66)

ADJOURN

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September 7, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 07 21

OPEN PUBLIC HEARING
• CDBG-CV Application for Bitterroot School demolition and redevelopment
• Notice to Abate Dangerous Building, 233 2nd Ave SE and 275 Montana Ave (pgs. 5-8)
• Notice of Show Cause Hearing re: 818 9th Ave S (pgs. 9-10)
• Notice of Show Cause Hearing re: Shipping Container at 300 Front Street (pgs. 11-17)

APPROVAL OF MINUTES
• Regular Council Meeting, 08/16/21 (pgs. 18-20)

APPEARANCE REQUESTS
• Agenda Items – Sweetgrass Development
• Non-Agenda Items

CLAIMS REPORT 08/31/21 (pgs. 21-34)

BUILDING INSPECTOR
• Building Inspector Report, August 2021 (pgs. 35-36)

CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Quarterly Safety & Employee Meeting, 8/18/21 (pg. 37)
• Minutes of Park & Rec Meeting, 8/30/21 (pgs. 38-39)

CITY ATTORNEY
• Resolution No. 2041 re: Weed Liens (pg. 40)
• Resolution No. 2042 re: Authorizing Submission of CDBG-CV Application (pg. 41)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Superintendent Hire
Snow Plow (pg. 42)
Tax Deed (pgs. 43-44)

ADJOURN

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August 16, 2021
ROLL CALL OF MEMBERS
08 16 21 a
08 16 21 b

PLEDGE OF ALLEGIANCE

PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)

APPROVAL OF MINUTES
• Regular Council Meeting, 08/02/2021 (pgs. 14-17)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY
 • Resolution No. 2035 (2nd rdg) re: Assessing FY 2021 Lighting Maintenance (pg. 18)
• Resolution No. 2036 (2nd rdg) re: Assessing FY 2021 Street Maintenance (pg. 19)
• Resolution No. 2037 (2nd rdg) re: Assessing FY 2021 Park Maintenance (pg. 20)
• Resolution No. 2038 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 21)
• Resolution No. 2040 re: Setting the Tax Levy FY 2022 (pg. 22)

CITY FINANCE OFFICER
• City Judge’s Report, July 2021 (pgs. 23-39)
• Bank Account Report (pg. 40), Budget Year to Date (pg. 41), Vendor Summary (pgs. 42-43), Enterprise Funds (pgs. 44-47), Statement of Expenditures (pgs. 48-71), Revenues (pgs. 72-80), Cash Flow Report (pg. 81), July 2021
• FY 2022 Final Budget (pgs. 82-157)

CITY SUPERINTENDENT

OTHER MATTERS
• Curb & Gutter Project Change Order (pg. 158)
• North Water Line Task Order (pg. 159)

ADJOURN

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August 2, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 02 21

OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)
• Special Assessments
• FY 2022 Budget

APPROVAL OF MINUTES
• Regular Council Meeting, 07/20/21 (pgs. 14-16)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 07/31/21 (pgs. 17-29)

BUILDING INSPECTOR
• Building Inspector Report, July 2021 (pgs. 30-35)

CLOSE PUBLIC HEARING
COMMITTEE REPORTS
CITY ATTORNEY
• Resolution No. 2035 (1st rdg) re: Assessing FY 2021 Lighting Maintenance (pg. 36)
• Resolution No. 2036 (1st rdg) re: Assessing FY 2021 Street Maintenance (pg. 37)
• Resolution No. 2037 (1st rdg) re: Assessing FY 2021 Park Maintenance (pg. 38)
• Resolution No. 2038 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 39)
• Resolution No. 2039 (1st rdg) re: Requesting Distribution of Bridge & Road Safety and Accountability Program (BaRSAA) Funds (pgs. 40-42)
• Roosevelt Park Land Sale (pgs. 43-44)

CITY FINANCE OFFICER
• FY 2022 preliminary budget (pgs. 45-120)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• MT Office of Tourism Grant Opportunity

OTHER MATTERS
• re-roofing Historic Shelby Town Hall – American Roofing Bid (pgs. 121-125)
• Upcoming Show Cause Hearing (pgs. 126-129)
• Leg Press Purchase (pg. 130)

ADJOURN

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July 19, 2021
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
07 19 21 a
07 19 21 b

PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)

APPROVAL OF MINUTES
• Regular Council Meeting, 07/06/2021 (pgs. 14-16)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CLAIMS REPORT (FY 20-21 End of Year Batch) (pgs. 17-21)

BUILDING INSPECTOR
• Building Inspector Revenue, FY 2020-21 (pg. 22)

CITY ATTORNEY
• Resolution No. 2034 re: Roosevelt Park (pg. 23)
• Cole Redhorse LLC MOU (pgs. 24-26)

CITY FINANCE OFFICER
• City Judge’s Report, June 2021 (pgs. 27-41)
• Bank Account Report (pg. 42), Budget Year to Date (pg. 43), Vendor Summary (pgs. 44-45), Enterprise Funds (pgs. 46-49), Statement of Expenditures (pgs. 50-74), Revenues (pgs. 75-85), Cash Flow Report (pg. 86), June 2021
• FY 2022 Preliminary Budget (pgs. 87-164)

CITY SUPERINTENDENT

OTHER MATTERS
• Peterbilt & Kann Quotes re: Garbage Truck (pgs. 165-167)

ADJOURN

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July 6, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 06 21

OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)
• Tourism Business Improvement District Work Plan 2021-2022 (pgs. 14-17)

APPROVAL OF MINUTES
• Regular Council Meeting, 06/21/21 (pgs. 18-20)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 06/30/21 (pgs. 21-35)

BUILDING INSPECTOR
• Building Inspector Report, June 2021 (pgs. 36-40)

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 6/23/21 (pg. 41)

CITY ATTORNEY
• Resolution No. 2034 re: Roosevelt Park (pgs. 42-44)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Paving Additions (pgs. 45-48)
• Personnel Policy Updates re: Juneteenth Day (pg. 49)
• Skate Park Fence (pg. 50)

ADJOURN

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June 21, 2021
ROLL CALL OF MEMBERS
06 21 21

PLEDGE OF ALLEGIANCE

PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-19)
• Northern Montana Storage Fence (pgs. 20-43)

APPROVAL OF MINUTES
• Regular Council Meeting, 06/07/2021 (pgs. 44-46)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Don Lee

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY
• City Attorney Contract (pgs. 47-50)

CITY FINANCE OFFICER
• City Judge’s Report, May 2021 (pgs. 51-61)
• Bank Account Report (pg. 62), Budget Year to Date (pgs. 63), Vendor Summary (pgs. 64-65), Enterprise Funds (pgs. 66-69), Statement of Expenditures (pgs. 70-94), Revenues (pgs. 95-104), Cash Flow Report (pg. 105), May 2021

CITY SUPERINTENDENT
• Seal Coating Walking Trail (pg. 106)

OTHER MATTERS

ADJOURN

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June 7, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 07 21

OPEN PUBLIC HEARING
• Northern Montana Storage Fence (pgs. 5-27)
• Notice to Abate Dangerous Building, 233 2″‘ Ave SE (pgs. 28-42)

APPROVAL OF MINUTES
• Regular Council Meeting, 05/17/21 (pgs. 43-45)

APPEARANCE REOUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 05/31/21 (pgs. 46-59)

BUILDING INSPECTOR
Building Inspector Report, May 2021 (pg. 60)

CLOSE PUBLIC HEARING COMMITTEE REPORTS

COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 5/24/21 (pgs. 61-68)

CITY ATTORNEY
Ordinance No. 845 (2nd rdg) re: Landfill Rate Increase (pgs. 69-70)
• Ordinance No. 846 (2nd rdg) re: Garbage Collection Rate Increase (pgs. 71-72)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
» Pick up Purchase (pgs. 73-75)
• HWY 2 Curb and Glutter & Intersection Improvements Change Order 1 (pgs, 76-78)

ADJOURN

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May 17 2021

ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
05 17 21

PUBLIC HEARING
• Landfill Rates
• Garbage Collection Rates

APPROVAL OF MINUTES
• Regular Council Meeting, 05/03/2021 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY
• Ordinance No. 845 (1st rdg) re: Landfill Rate Increase (pgs. 8-9)
• Ordinance No. 846 (1st rdg) re: Garbage Collection Rate Increase (pgs. 10-11)

CITY FINANCE OFFICER
• City Judge’s Report, April 2021 (pgs. 12-24)
• Bank Account Report (pg. 25), Budget Year to Date (pgs. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-57), Revenues (pgs. 58-67), Cash Flow Report (pg. 68), April 2021

CITY SUPERINTENDENT

OTHER MATTERS
• Street Paving Bids (pgs. 69-75, 76)
• CDBG Housing Stabilization Grant Match Commitment (pg.77)

ADJOURN

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May 3, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 03 21

OPEN PUBLIC HEARING
• Fence Variance, Serrano 568 6th Ave S (pgs. 5-21)

APPROVAL OF MINUTES
• Regular Council Meeting, 04/19/21 (pgs. 22-24)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 04/30/21 (pgs. 25-37)

BUILDING INSPECTOR
• Building Inspector Report, April 2021 (pg. 38)

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 4/26/21 (pgs. 39-42)

CITY ATTORNEY
• Resolution No. 2032 re: Resolution of Intent to Raise Landfill Rates (pgs. 43-45)
• Resolution No. 2033 re: Resolution of Intent to Raise Garbage Collection Rates (pgs. 46-48)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Shelby Front Street Lighting/ C&G Proposed Amendment 1 (pgs. 49-53)
• Property to be Donated
• Sullivan and Cowpath Dam Inspection, Proposed Task Order No. 3 (pgs. 54-56)

ADJOURN

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April 19, 2021
ROLL CALL OF MEMBERS
04 19 21 a
04 19 21 b

PLEDGE OF ALLEGIANCE

PUBLIC HEARING
• Fence Variance, Serrano 568 6th Ave S (pgs. 5-16)

APPROVAL OF MINUTES
• Regular Council Meeting, 04/05/2021 (pgs. 17-18)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board Minutes, 4/12/21 (pg. 19)

BUILDING INSPECTOR

CITY ATTORNEY
• Resolution No. 2031 – Bond Resolution (pgs. 20-92)

CITY FINANCE OFFICER
• City Judge’s Report, March 2021 (pgs. 93-115)
• Bank Account Report (pg. 116), Budget Year to Date (pgs. 117), Vendor Summary (pgs. 118-119), Enterprise Funds (pgs. 120-123), Statement of Expenditures (pgs. 124-148), Revenues (pgs. 149-158), Cash Flow Report (pg. 159), March 2021

CITY SUPERINTENDENT

OTHER MATTERS
• Shelby Business Recreation Pass Program (pg. 160)
• HWY 2 Curb & Gutter Bid Recommendation (pgs 161-162)
• Violation of terms of Ground Lease and City codes (pgs. 163-190)
• Shredder Materials Purchase (pg. 191)

ADJOURN

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April 5, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 05 21

APPROVAL OF MINUTES
• Regular Council Meeting, 03/15/21 (pgs. 6-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 03/31/21 (pgs. 8-18)

BUILDING INSPECTOR
• Building Inspector Report
• Dangerous Building, 233 2nd Ave SE

COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 3/29/21 (pgs. 20-22)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• City of Shelby Landfill Engineering Consulting Services
• Krysko Skate Park

ADJOURN

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March 15 2021
ROLL CALL OF MEMBERS
03 15 21

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
• Regular Council Meeting, 03/01/2021 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, February 2021 (pgs. 8/27)
• Bank Account Report (pg. 28), Budget Year to Date (pgs. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-60), Revenues (pgs. 61.70), Cash Flow Report (pg. 71), February 2021
• Annual Landfill Trust Deposit (pgs. 72-78)

CITY SUPERINTENDENT

OTHER MATTERS
• Historic Shelby High roof repair (pgs. 79-86)
• Notice of Award for Wellfield Project
• Notice to Proceed
• Security System (pgs. 87-92)

ADJOURN

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March 1 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 01 21

OPEN PUBLIC HEARING
• Roosevelt Highway Sidewalk Project (pg. 5)

APPROVAL OF MINUTES
• Regular Council Meeting, 02/16/21 (pgs. 6-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 02/28/21 (pgs. 8-18)

BUILDING INSPECTOR
• Building Inspector Report – no permits issued in February

COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 2/17/21 (pg. 19)
• Park & Rec Committee Meeting Minutes, 2/22/21 (pgs. 20-22)

CITY ATTORNEY
• Resolution No. 2030 re: 2018 Energy Code (pg. 23)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Diving Board Purchase (pgs. 24-26)
• Bond Council Engagement Letter (pgs. 27-30)

ADJOURN

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February 16 2021
ROLL CALL OF MEMBERS
02 16 21

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES
Regular Council Meeting, 02/01/2021 (pgs. 5-8)

APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items

COMMITTEE REPORTS
Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, January 2021 (pgs. 9-21)
• Bank Account Report (pg. 22), Budget Year to Date (pgs. 23), Vendor Summary (pgs. 24-25), Enterprise Funds (pgs. 26-29), Statement of Expenditures (pgs. 30-54), Revenues (pgs. 55-64), Cash Flow Report (pg. 65), January 2021

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Quiet Zone Task Order
• Historic Shelby High Roof Repair

ADJOURN

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February 1 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
02 01 21
• General Needs Assessment (pgs. 5-8)
• Show Cause Hearing – Kenneth Robinson, 10th St S – Shelby Heights Addition, Blk 99, Lots 2-19 (pgs. 9-16)

APPROVAL OF MINUTES
• Regular Council Meeting, 01/19/21 (pgs. 17-20)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING
CLAIMS REPORT 1/31/21 (pgs. 21-31)

BUILDING INSPECTOR
• Building Inspector Report (pg.32)

COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 1/20/21 (pg. 33)
• Park & Rec Committee Meeting Minutes, 01/25/21 (pgs. 34-35)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Urban Supervisor Reappointment (pg.36)
• Lawn mower purchase (pgs. 37-40)

ADJOURN

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January 19 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 19 21

OPEN PUBLIC HEARING
• MT State Parks Land Water Conservation Fund application for Meadowlark Park – Krysko Skate Park development (pg. 5)
• MT FWP Recreation Trails Division application for the construction of a mountain bike trail system adjacent to Roadrunner Recreational Trail system (pg. 6)
• Shipping Container Variance (pg. 7-12)

APPROVAL OF MINUTES
• Regular Council Meeting, 01/04/2021 (pgs. 13-14)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY
• Resolution No 2028 re: Authorizing Applications for Land & Water Conservation Fund Assistance (pgs. 15-16)

CITY FINANCE OFFICER
• City Judge’s Report, December 2020 (pgs. 17-27)
• Bank Account Report (pg. 28), Budget Year to Date (pgs. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-60), Revenues (pgs. 61-70), Cash Flow Report (pg. 71), December 2020

CITY SUPERINTENDENT

OTHER MATTERS
• Roll Outs (pgs. 72-85)
• Safety Commission Re-appointment – Dan Whitted (pg. 86)
• Safety Commission Appointment – Paul Steiner
• Cushing Terrel Final Submission – City of Shelby Historic Preservation Plan

ADJOURN

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January 4 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 04 21

APPROVAL OF MINUTES
Regular Council Meeting, 12/21/20 (pgs. 5-7)

APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items

CLAIMS REPORT 12/31/20 (pgs. 8-20)

BUILDING INSPECTOR
Building Inspector Report – no permits issued

COMMITTEE REPORTS

CITY ATTORNEY
Ordinance No. 843 (2nd rdg) re: Ordinance Amending Title 13, Chapter 5, Section 8 “Shipping Containers” of the Shelby Municipal Code (pgs. 21-24)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
Downtown Preservation Plan (pgs. 25-68)

OTHER MATTERS

ADJOURN

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December 21 2020
ROLL CALL OF MEMBERS
12 21 20
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
Conditional Use Permit – Lloyd Omdahl, 310 Madison St
Zone Change Request – Duane Smedsrud, Toney Sub, Block 116, Lot 2

APPROVAL OF MINUTES
• Regular Council Meeting, 12/07/20 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

SUMMARY OF PRESERVATION PLAN WITH CUSHING TERRELL (Via Phone) – 1st Review (pgs. 8-51)

COMMITTEE REPORTS
• Law Enforcement Report
• Planning Board Meeting Minutes, 12/14/2020 (pg. 52)
• Safety Committee Meeting Minutes, 12/16/2020 (pg. 53)

BUILDING INSPECTOR

CITY ATTORNEY
Ordinance No. 843 (1st rdg) re: Ordinance Amending Title 13, Chapter 5, Section 8 “Shipping Containers” of the Shelby Municipal Code (pgs. 54-57)
Ordinance No. 844 (2nd rdg) re: Setting the Rules & Regulations of a Skate Park (pgs. 58-59)

CITY FINANCE OFFICER
• City Judge’s Report, November 2020 (pgs. 60-69)
• Bank Account Report (pg. 70), Budget Year to Date (pgs. 71), Vendor Summary (pgs. 72-73), Enterprise Funds (pgs. 74-77), Statement of Expenditures (pgs. 78-102), Revenues (pgs. 103-112), Cash Flow Report (pg. 113), November 2020
City of Shelby Delinquent Taxes, 11/30/2020 (pg. 114)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
CDBG Housing Stabilization Grant- Project Management Plan (pgs. 115-117)

OTHER MATTERS
Backhoe Purchase (pgs. 118-119)

ADJOURN

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ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 07 20
APPROVAL OF MINUTES

Regular Council Meeting, 11/16/20 (pgs. 5-6)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
CLAIMS REPORT 11/30/20 (pgs. 7-24)
BUILDING INSPECTOR
Building Inspector Report – no permits issued
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 11/30/20 (pgs. 25-26)
CITY ATTORNEY
Ordinance No. 844 re:
Setting the Rules & Regulations of a Skate Park, l’st Reading (pgs. 27-28)
CITY FINANCE OFFICER
CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Truck Purchase (pg. 29)
Residential Property Service Line Warranty Plans (pgs. 30-42)
4-Wheeler Purchase (pgs. 43-46)
Backhoe Purchase
First State Bank
ADJOURN

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November 16 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 16 20 a
11 16 20 b

APPROVAL OF MINUTES
• Regular Council Meeting, 11/02/20 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY
• Ordinance No. 843 (1st rdg) re: Marijuana Dispensaries (pg. 8)
• 11/3/2020 Election Results That Affect the City (pgs. 9-11)

CITY FINANCE OFFICER
• City Judge’s Report, October 2020 (pgs. 12-19)
• Bank Account Report (pg. 20), Budget Year to Date (pgs. 21), Vendor Summary (pgs. 22-23), Enterprise Funds (pgs. 24-27), Statement of Expenditures (pgs. 28-52), Revenues (pgs. 53-62), Cash Flow Report (pg. 63), October 2020
• City of Shelby Delinquent Taxes, 10/31/2020 (pg. 64)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Triple Tree Engineering Task Order (pgs. 65-75)
• Great West Wellfield Task Order (pgs. 76-139)
• Dumpster Purchase / Container Lids
• Business License
• Lighting Projects Review

ADJOURN

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November 2 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 02 20

OPEN PUBLIC HEARING
• CDBG Housing Stabilization Grant•

APPROVAL OF MINUTES
• Regular Council Meeting, 10/19/20 (pgs. 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 10/31/20 (pgs. 7-20)

BUILDING INSPECTOR
• Building Inspector Report, October 2020 (pg. 21)

COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 10/26/20 (pgs 22-25)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• Resolution No. 2027 re: Authorize Submission of a CDBG Application (pgs 26-27)

OTHER MATTERS
• Great West Task Order, Wellfield
• Water Rights
• Clothing Allowance (pg 28)
• Radio Communications
• Letter of Support (pg 29)

ADJOURN

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October 19
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 19 20

APPROVAL OF MINUTES
• Regular Council Meeting, 10/05/20 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, September 2020 (pgs. 8-15)
• Bank Account Report (pg. 16), Budget Year to Date (pgs. 17), Vendor Summary (pgs. 18-19), Enterprise Funds (pgs. 20-23), Statement of Expenditures (pgs. 24-48), Revenues (pgs. 49-58), Cash Flow Report (pg 59), September 2020
• City of Shelby Delinquent Taxes, 9/30/2020 (pg. 60)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• CDBG Housing Stabilization Program

OTHER MATTERS
• Skateboard Park
• Trail Design Bid (pgs. 67-69)

ADJOURN

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October 5, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 05 20

OPEN PUBLIC HEARING
• Conditional Use Permit – Dabuchas’ Outdoors, 501 Glacier Ave

APPROVAL OF MINUTES
• Regular Council Meeting, 09/21/20 (pgs. 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 09/30/20 (pgs. 8-19)

BUILDING INSPECTOR
• Building Inspector Report, September 2020 (pg. 20)

COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 9/28/20 (pgs 21-22)

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Dump Truck Purchase (pg.23)
• Structural Evaluation (pgs. 24-25)
• Storm Water Change Order #8 – Quantity Adjustment (pgs. 26-29)
• SK Geotechnical – 4th Cell (pgs. 30-36)
• Meter Purchase
• Computer Purchase
• Landfill & Civic Center Security Cameras (pgs. 37-58)
• Wellfield Project

ADJOURN

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ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 21 20 a
09 21 20 b

APPROVAL OF MINUTES
• Regular Council Meeting, 09/08/20 (pgs. 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board Minutes, 9/14/2020 (pg 9)

BUILDING INSPECTOR
• Conditional Use Permit Annual Review (pgs 10-15)

CITY ATTORNEY
• NCMRWA – Water Transmission Agreement (pgs 16-24)
• NCMRWA – OM&R Agreement (pgs 25-32)

CITY FINANCE OFFICER
• City Judge’s Report, August 2020 (pgs. 33-46)
• Bank Account Report (pg. 47), Budget Year to Date (pgs. 48), Vendor Summary (pgs. 49-50), Enterprise Funds (pgs. 51-54), Statement of Expenditures (pgs. 55-78), Revenues (pgs. 79-87), Cash Flow Report (pg 88), August 2020
• City of Shelby Delinquent Taxes, 8/31/2020 (pg. 89)
• Civic Center Purchase (pgs 90-93)
• Cares Act

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Arbor Day Proclamation (pg 94)
• Skate Park

ADJOURN

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September 8, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 08 20 a
09 08 20 b

OPEN PUBLIC HEARING
•Show Cause Hearing – Silver Key, 619 Ash Ave (pgs 5-7)

APPROVAL OF MINUTES
• Regular Council Meeting, 08/17/20 (pgs. 8-10)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 08/31/20 (pgs. 11-25)

BUILDING INSPECTOR
• Building Inspector Report, August 2020 (pg. 26)

COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 8/19/20 (pg 27)
• Park & Rec Committee Meeting Minutes, 8/31/20 (pgs 28-31)

CITY ATTORNEY
• Resolution No. 2018 (2nd rdg) re: Assessing FY 2020 Lighting Maintenance (pg 32)
• Resolution No. 2019 (2nd rdg) re: Assessing FY 2020 Street Maintenance (pg 33)
• Resolution No. 2020 (2nd rdg) re: Assessing FY 2020 Park Maintenance (pg 34)
• Resolution No. 2021 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 35)
• Resolution No. 2023 re: Setting Tax Levy and Adopting FY 21 Budget (pg 36)
• Resolution No. 2024 re: Requesting Distribution of Bridge & Road Safety and Accountability Program Funds (pgs 37-39)
• Resolution No. 2025 re: Weed Liens (pg 40)

CITY FINANCE OFFICER
• FY 21 Final Budget (pgs 41-119)
• Copier Purchase
• Core and Main Purchase

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Stirling Alley Closure

ADJOURN

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August 17, 2020

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 17 20 a
08 17 20 b

OPEN PUBLIC HEARING
• Variance – Hi Line Masonry Shipping Container (pgs. 5-8)

APPROVAL OF MINUTES
• Regular Council Meeting, 06/15/20 (pgs. 9-11)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 06/30/20 (pgs. 12-27)

BUILDING INSPECTOR
• Building Inspector Report, June 2020 (pg. 28)
• Hi-Line Masonry Shipping Container

COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 6/17/2020 (pg. 29)

CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 30)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Paving Bids (pg. 31)
• Ward 2 Vacancy (pg. 32-34)
• Triple Tree – 5 Year Contract (pgs. 35-100)
• Great West – 5 Year Contract (pgs. 101-107)
• Annexation – 6-acre tract north of Coyote Hills (pg. 108)

ADJOURN

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August 10, 2020
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
08 10 20 Special Meeting

INFRASTRUCTURE TOUR

OTHER MATTERS
• Speed Sign Purchase
• Fire Department Purchase

ADJOURN

July 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 03 20 page 1
08 03 20 page 2

OPEN PUBLIC HEARING
• Show Cause Hearing – Azure/Peterson Estate, 820 & 818 9th Ave S (pgs. 5-8)

APPROVAL OF MINUTES
• Regular Council Meeting, 07/20/20 (pgs. 9-11)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 07/31/20 (pgs. 12-23)

BUILDING INSPECTOR
• Building Inspector Report, July 2020 (pg. 24)
• Building Inspector Revenue, FY 2019-20 (pg. 25)

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER
• FY 21 Preliminary Budget (pgs. 26-104)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Close Fund 2936
• Stirling Alley Closure
• Paving (pg. 105)
• Great West Task Order (pg. 106)

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July 20, 2020

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 20 20 a
07 20 20 b

OPEN PUBLIC HEARING
• CDBG Application – Water System Improvements
• Show Cause Hearing – Azure/Peterson Estate, 820 & 818 9th Ave S (pgs. 5-8)
• Show Cause Hearing – Waters Property, 102 1st St SE (pgs. 9-12)
• Show Cause Hearing – O’Haire Signage (Main Street) (pgs. 13-15)

APPROVAL OF MINUTES
• Regular Council Meeting, 07/06/20 (pgs. 16-18)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS (End of Year Batch) (pg. 19)

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 7/13/2020 (pg. 20)
o Stirling Alley Closure
• Minutes of Safety Committee & Employee Quarterly Meeting, 7/15/2020 (pg. 21)

CITY ATTORNEY
• Ordinance No. 842 (2nd rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 22)
• Resolution No. 2017 re: CDBG Application (pg. 23)

CITY FINANCE OFFICER
• City Judge’s Report, June 2020 (pgs. 24-34))
• Bank Account Report (pg. 35), Budget Year to Date (pgs. 36-37)), Vendor Summary (pgs. 38-39), Enterprise Funds (pgs. 40-43), Statement of Expenditures (pgs. 44-69)), Revenues (pgs. 70-80)), Cash Flow Report (pg. 81), June 2020
• City of Shelby Delinquent Taxes, 6/30/2020 (pg. 82)

CITY SUPERINTENDENT
• Dump Truck Repair

COMMUNITY DEVELOPMENT DIRECTOR
•
OTHER MATTERS
• Committee Listings (pgs. 83-88)
• Infrastructure Tour

ADJOURN

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July 6, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 06 20 a
07-06-20-b1
07 06 20 b2
07 06 20 handouts

OPEN PUBLIC HEARING
• Variance – Hi Line Masonry Shipping Container (pgs. 5-8)

APPROVAL OF MINUTES
• Regular Council Meeting, 06/15/20 (pgs. 9-11)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

CLAIMS REPORT 06/30/20 (pgs. 12-27)

BUILDING INSPECTOR
• Building Inspector Report, June 2020 (pg. 28)
• Hi-Line Masonry Shipping Container

COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 6/17/2020 (pg. 29)

CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 30)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Paving Bids (pg. 31)
• Ward 2 Vacancy (pg. 32-34)
• Triple Tree – 5 Year Contract (pgs. 35-100)
• Great West – 5 Year Contract (pgs. 101-107)
• Annexation – 6-acre tract north of Coyote Hills (pg. 108)

ADJOURN

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June 15, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 15 20 a
06 15 20 b

OPEN PUBLIC HEARING
• TBID 2020-2021 Work Plan
• Variance – Hi Line Masonry Shipping Container

APPROVAL OF MINUTES
• Regular Council Meeting, 06/01/20 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg 8)
• Resolution No. 2016 re: Adoption of State Procurement Provisions For UV Reactor Purchase (pgs 9-14)

CITY FINANCE OFFICER
• City Judge’s Report, May 2020 (pgs 15-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), May 2020
• City of Shelby Delinquent Taxes, 5/31/2020 (pg 71)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• TBID 2020-2021 Work Plan (pgs 72-75)

OTHER MATTERS
• 5 Year Engineering Contract
• Ward 2 Letters of Interest
• 12th Street & 1st Ave North

ADJOURN

CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023

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June 1, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 01 20

APPROVAL OF MINUTES
• Regular Council Meeting, 05/18/20 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 05/31/20 (pgs 8-20)

BUILDING INSPECTOR
• Building Inspector Report, May 2020 (pg 21)

COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 5/20/2020 (pg 22)
• Park & Recreation Meeting Minutes, 5/26/20 (pgs 23-26)

CITY ATTORNEY
• Rescind Ordinance 841 re: Authorizing Mayor to Declare an Emergency (pgs 27-30)

CITY FINANCE OFFICER
• Payroll Expense by Department Report, May 2020 (pg 31)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Vehicle Purchase (pgs 32-33)
• Council Member Tustian Resignation Ward 2
• Declaration of Vacancy for Ward 2
• Citizen Discount – Lake Sheloole Campground
• Shelby Volunteer Fire Department Purchase (pg 34)
• Storm Water Project-Engineering Amendment

ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com

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May 18, 2020
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 18 20 a
05 18 20 b

OPEN PUBLIC HEARING
• Water Infrastructure Preliminary Engineering Report
• TSEP Grant Application & Environmental Review
• RRGL Grant Opportunity

APPROVAL OF MINUTES
• Regular Council Meeting, 05/04/20 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Resolution No. 2012 – A Resolution to Authorize Submission of TSEP/RRGL Applications (pg 8)
• Resolution No. 2013 – A Resolution Adopting the 2020 Water System Preliminary Engineering Report (PER) (pg 9)
• Resolution No. 2015 – A Resolution to Accept the Determination that a Categorical Exclusion is Appropriate for the City of Shelby Water Infrastructure Improvement Project (pg 10)
• Authorization to Submit Application to RRGL – Renewable Resource Grant and Loan Program (pg 11)

CITY FINANCE OFFICER
• City Judge’s Report, April 2020 (pgs 12-22)
• Bank Account Report (pg 23), Budget Year to Date (pg 24), Vendor Summary (pgs 25), Enterprise Funds (pgs 26-29), Statement of Expenditures (pgs 30-54), Revenues (pgs 55-64), Cash Flow Report (pg 65), April 2020
• City of Shelby Delinquent Taxes, 4/30/2020 (pg 66)

CITY SUPERINTENDENT

OTHER MATTERS
• Vehicle purchase (pg 67-68)
• Lake Sheloole Bike Trail
• Civic Center

ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com

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May 4
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 04 20

OPEN PUBLIC HEARING
• CDGB Program Income Revolving Loan Fund

APPROVAL OF MINUTES
• Regular Council Meeting, 04/20/20 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 04/30/20 (pgs 8-17)

BUILDING INSPECTOR
• Building Inspector Report, April 2020 (pg 18)

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Park & Recreation Meeting Minutes, 4/27/20 (pgs 19-20)

CITY ATTORNEY
• Ballot Language for Prohibiting Hand Held Devices While Driving Referendum (pg 21)

CITY FINANCE OFFICER
• Payroll Expense by Department Report, April 2020 (pg 22)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• 106 Plum Street Sidewalk
• KLJ Quantity Change Order – Humic Growth Solutions Water Line (map pgs 23-26)

ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com

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April 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 20 20 a
04 20 20 b

OPEN PUBLIC HEARING
• Water Infrastructure Preliminary Engineering Report
• TSEP & RRGL Grant Opportunities Updates
• CDBG Program Income Revolving Loan Fund

APPROVAL OF MINUTES
• Regular Council Meeting, 04/06/20 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Resolution No. 2012 re: To Authorize Submission of a TSEP Application (pg 8)
• Resolution No. 2013 re: To Adopt the 2020 Water System Preliminary Engineering Report (PER) (pg 9)
• Resolution No. 2014 re: Mayors Spending Authorization
• Ballot Language or Prohibiting Hand Held Devices While Driving Referendum
• Approval of CDBG Economic Program Plan – Revolving Loan Fund (pgs 10-19)

CITY FINANCE OFFICER
• City Judge’s Report, March 2020 (pgs 20-43)
• Bank Account Report (pg 44), Budget Year to Date (pg 45), Vendor Summary (pgs 46-47), Enterprise Funds (pgs 48-51), Statement of Expenditures (pgs 52-76), Revenues (pgs 77-86), Cash Flow Report (pg 87), March 2020
• City of Shelby Delinquent Taxes, 3/31/2020 (pg 88)

CITY SUPERINTENDENT
• Water Meter Purchase
• Gravel Purchase

OTHER MATTERS
ADJOURN

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April 6, 2020
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 06 20

OPEN PUBLIC HEARING
• MT Fish, Wildlife & Parks Pond Program – Environmental Assessment

APPROVAL OF MINUTES
• Regular Council Meeting, 03/16/20 (pgs 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Laura Langdon, KLJ

CLAIMS REPORT 03/31/20 (pgs 7-21)

BUILDING INSPECTOR
• Building Inspector Report, March 2020 (pg 22)

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 3/18/20 (pg 23)
• Park & Recreation Update, March 2020 (pgs 24)

CITY ATTORNEY
• Ballot Language or Prohibiting Hand Held Devices While Driving Referendum
• Ordinance No. 841 re: Ordinance Giving Mayor Authorization to Declare an Emergency (pgs 26-28)
• Declaration of Emergency (pgs 29-31)

CITY FINANCE OFFICER
• Payroll Expense by Department Report, March 2020 (pg 32)
• Health Rates (pg 33)

CITY SUPERINTENDENT
• Curb and Gutter

COMMUNITY DEVELOPMENT DIRECTOR
• Community Development Report (pgs 34-35)
• Community Pond Program Boat Dock Bid Approval
• Notice to Proceed – Downtown Shelby Historic Preservation Plan (pgs 36-39)
• Tree Bid for Arbor Day Grant & Urban Forestry Development Grant

OTHER MATTERS
• Tank Coating (pgs 40-42)
• Water Infrastructure Preliminary Engineering Report
• TSEP & RRGL Grant Opportunities Updates
• Garbage Truck Repairs

ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com

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March 16, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 16 20 a
03 16 20 b

APPROVAL OF MINUTES
• Regular Council Meeting, 03/02/20 (pgs 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 03/09/20 (pg 7)

CITY ATTORNEY
• Irvin Trust Grazing and Fence Easement (pgs 8-13)
• Golf Course Road Right-Of-Way (pgs 14-18)

CITY FINANCE OFFICER
• City Judge’s Report, February 2020 (pgs 19-33)
• Bank Account Report (pg 34), Budget Year to Date (pg 35), Vendor Summary (pgs 36-37), Enterprise Funds (pgs 38-41), Statement of Expenditures (pgs 42-66), Revenues (pgs 67-76), Cash Flow Report (pg 77), February 2020
• City of Shelby Delinquent Taxes, 2/29/2020 (pg 78)
• Notice to Proceed – Downtown Shelby Historic Preservation Plan (pgs 79-82)

CITY SUPERINTENDENT

OTHER MATTERS
• Fire Department Rec Pass
• Stormwater Change Order #7

ADJOURN

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March 2, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 02 20

APPROVAL OF MINUTES
• Regular Council Meeting, 02/18/20 (pgs 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 02/28/20 (pgs 7-19)

BUILDING INSPECTOR
• Building Inspector Report – no permits issued

COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 2/24/20 (pgs 20-21)

CITY ATTORNEY
• Ordinance No. 840 re: Prohibiting Hand Held Devices While Driving, 2nd reading (pgs 22-24)

CITY FINANCE OFFICER
• Payroll Expense by Department Report, February 2020 (pg 25)

CITY SUPERINTENDENT
• Pool Gutter Grout

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Century Hot Mix (pgs 26-41)
• MT WFP Community Pond Development – comment period for environmental review
• Landfill Engineering Services (pgs 42-44)
• Civic Center Pass Rates

ADJOURN

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February 18, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
Feb 18 2020
Feb 18 2020 b

APPROVAL OF MINUTES
• Regular Council Meeting, 02/03/20 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Ordinance No. 840 Prohibiting Hand Held Devices While Driving, 1st reading (pgs 8-9)

CITY FINANCE OFFICER
• City Judge’s Report, January 2020 (pgs 10-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), January 2020
• City of Shelby Delinquent Taxes, 1/31/2020(pg 71)

CITY SUPERINTENDENT

OTHER MATTERS
• Northern Transit Interlocal Contribution (pg 72)

ADJOURN

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February 3, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 03 20

OPEN PUBLIC HEARING
• General Needs Assessment (pgs 5-8)
• Roof repair (pg9)

APPROVAL OF MINUTES
• Regular Council Meeting, 1/21/20 (pgs 10-11)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 01/31/20 (pgs 12-23)

BUILDING INSPECTOR
• Building Inspector Report (pg 24)

COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 1/27/20 (pgs 25-27)

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 2011 re: Roof Renovation of Shelby Town Hall
• Draft Ordinance No. 840 re: Cell Phones (pgs 28-38)

CITY FINANCE OFFICER
• Payroll Expense by Department Report, January 2020 (pg 39)

CITY SUPERINTENDENT
• Backhoe Repair

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Civic Center Door Lock System

ADJOURN

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January 21, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
1 21 20 a
1 21 20 b

OPEN PUBLIC HEARING
• Preservation Grant Opportunity – Shelby Town Hall Roof Restoration (pg 5)

APPROVAL OF MINUTES
• Regular Council Meeting, 01/08/20 (pgs 6-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLOSE PUBLIC HEARING

COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 1/15/2020 (pg 9)

CITY ATTORNEY
• Draft Ordinance No. 840 re: Cell Phones (pgs 10-11)

CITY FINANCE OFFICER
• City Judge’s Report, December 2019 (pgs 12-23)
• Bank Account Report (pg 24), Budget Year to Date (pg 25), Vendor Summary (pgs 26-27), Enterprise Funds (pgs 28-31), Statement of Expenditures (pgs 32-56), Revenues (pgs 57-66), Cash Flow Report (pg 67), December 2019
• City of Shelby Delinquent Taxes, 12/31/19(pg 68)
• Handheld Meter Reading Device Upgrade (pgs 69-73)

CITY SUPERINTENDENT
• Prison Shredder (pgs 74-77)

COMMUNITY DEVELOPMENT DIRECTOR

•OTHER MATTERS
• Dates for Engineering Interviews (pgs 78-79)

ADJOURN

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January 8, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 08 20

APPROVAL OF MINUTES
• Regular Council Meeting, 12/16/19 (pgs 5-7)

CLAIMS REPORT 12/31/19 (pgs 8/21)

DISCUSSION
• Cell Phone Ballot Language

OATH OF OFFICE (pgs 22-25)
• Bill Moritz
• Sanna Clark
• Lyle Kimmet
• Joe Flesch

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

BUILDING INSPECTOR
• Building Inspector Report, December 2019 (pg 26)
• Adoption of 2018 ICC Building Codes (pgs 27-30)

COMMITTEE REPORTS

CITY ATTORNEY
• Resolution 2010 re: Approving Elected & Appointed Officials into Employee Benefits Program (pg 31)
• Draft Ordinance No. 840 for Cell Phone Ballot Language (pg 32-33)

CITY FINANCE OFFICER
• Payroll Expense by Department Report, December 2019 (pg 34)

CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• 2020 Shelby Volunteer Fire Department Officers (pg 35)
• Ward 1 Vacancy
• Stop Sign on Corner of Sheridan & Park
• Committee Listings (pgs 36-41)

ADJOURN

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December 16, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 16 19 a
12 16 19 b

APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/19 (pgs 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Logan Tweet

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Ordinance No. 840 (2nd rdg) re: Cell Phones (pgs 7-8)
• Resolution No. 2009 re: Approving the Application of the MT State Parks Recreational Trails Program (pg 9)

CITY FINANCE OFFICER
• City Judge’s Report, November 2019 (pgs 10-22)
• Bank Account Report (pg 23), Budget Year to Date (pg 24), Vendor Summary (pgs 25-26), Enterprise Funds (pgs 27-30), Statement of Expenditures (pgs 31-55), Revenues (pgs 56-65), Cash Flow Report (pg 66), November 2019
• City of Shelby Delinquent Taxes, 11/30/2019 (pg 67)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Public Safety Commission Appointment
• Ballot Measures for Cell Phone Ordinance
• Williamson Building – 45-day extension
• Humic 30 Day Extension (pgs 68-70)
• Water PER (pgs 71-73)
• MT FWP Community Pond Program Grant Application
• Revitalizing Montana’s Rural Heritage Project
• Stormwater Change Order

ADJOURN

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December 2, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 02 19 a
12 02 19 b

APPROVAL OF MINUTES
• Regular Council Meeting, 11/18/19 (pgs 5-6)

APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items

CLAIMS REPORT 11/30/19 (pgs 7-20)

BUILDING INSPECTOR
• Building Inspector Report, November 2019 (no permits issued)

COMMITTEE REPORTS
• Park & Recreation Committee Meeting, 11/25/19 (pgs 21-23)

CITY ATTORNEY
• Ordinance No. 840 (1st rdg) re: Cell Phones (pgs 24-26)

CITY FINANCE OFFICER
• Payroll Expense by Department, November 2019 (pg 27)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• Recreational Trail Program Application/Commitment of Funds Approval

OTHER MATTERS
• Tesla Charging Station
• National Fitness Campaign (pgs 28-37)
• Public Safety Commission Appointment
• Reschedule January 6, 2020 Council Meeting

ADJOURN

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November 18, 2019
 ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 18 19 a
11 18 19 b

APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/19 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Toole County Transportation Safety Committee/DUI Task Force re: Banning the Use of Handheld Cellular Devices in the City of Shelby (pgs 8-9)

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Ordinance No. 840 re: Cell Phones (pgs 10-11)

CITY FINANCE OFFICER
• City Judge’s Report, October 2019 (pgs 12-25)
• Bank Account Report (pg 26), Budget Year to Date (pg 27), Vendor Summary (pgs 28-29), Enterprise Funds (pgs 30-33), Statement of Expenditures (pgs 34-58), Revenues (pgs 59-68), Cash Flow Report (pg 69), October 2019
• City of Shelby Delinquent Taxes, 10/31/2019 (pg 70)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Tesla Charging Station
• Water PER

ADJOURN

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November 4, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 04 19

APPROVAL OF MINUTES
• Regular Council Meeting, 10/23/19 (pgs 5-6)

APPEARANCE REOUESTS
• Agenda Items / Non-Agenda Items o Tesla Charging Station (pgs 7-17) o Luke LaLiberty, KLJ
CLAIMS REPORT 10/31/19 (pgs 18-31)

BUILDING INSPECTOR
• Building Inspector Report, October 2019 (pg 32)

COMMITTEE REPORTS
• Safety Committee & Employee Quarterly Meeting, 10/23/19 (pg 33)
• Park & Recreation Committee Meeting, 10/28/19 (pg 34-35)

CITY ATTORNEY
• First Addendum to Buy-Sell Agreement for 230 Main Street (pg 36-37)

CITY FINANCE OFFICER
• Payroll Expense by Department, October 2019 (pg 38)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Civic Center Rec Attendant
• Holiday Office Closures (Day after Thanksgiving and Christmas Eve)
• Wellfield Change Order #3 (pgs 39-44)

ADJOURN

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October 23, 2019
 ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 23 19 a
10 23 19 b

APPROVAL OF MINUTES
• Regular Council Meeting, 10/07/19 (pgs 5-6)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Resolution No. 2008 re: Intent to Sell Certain City of Shelby Real Property to Silver Key, LLC (pg 7)

CITY FINANCE OFFICER
• City Judge’s Report, September 2019 (pgs 8-20)
• Bank Account Report (pg 21), Budget Year to Date (pg 22), Vendor Summary (pgs 23-24), Enterprise Funds (pgs 25-28), Statement of Expenditures (pgs 29-53), Revenues (pgs 54-63), Cash Flow Report (pg 64), Project Budgets (pg 65), September 2019
• City of Shelby Delinquent Taxes, 9/30/2019 (pg 66)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Stormwater Phase 2 Change Order #1 (pg 67-69)
• Traffic Control [corner of 5th St S and 9th Ave S and corner of 6th Ave S and 5th St S] (pg 70)
• Flowable Fill for Crossings that Tie into Highway 2

ADJOURN

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October 11, 2019
12 P.M
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE

CITY FINANCE OFFICER

CITY SUPERINTENDENT
Pool Gutter Bid Award
Flowable Fill For Hwy 2 Laterals

OTHER MATTERS

ADJOURN

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October 7, 2019

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 07 19

APPROVAL OF MINUTES
• Regular Council Meeting, 9/16/19 (pgs 5-6)

APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items

CLAIMS REPORT 9/30/19 (pgs 77-22)

BUILDING INSPECTOR
• Building Inspector Report, September 2019 (pg 23)

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER
• Payroll Expense by Department, September 2019 (pg 24)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Stop Signs [corner of 5th St So and 9th Ave S and corner of 6th Ave S and 5th St S] (pgs 25-27)
• Marias Livestock Association
• Review of Source Water Protection Plan
• Reschedule 10/21 Council meeting to 10/23
• Arbor Day Proclamation (pg 28)
• 3rd Street Lateral
• Wellfield Bid Award (pg 29)

ADJOURN

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September 16, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 16 19 a
09 16 19 b

APPROVAL OF MINUTES
• Regular Council Meeting, 09/03/19 (pgs 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Resolution No. 2007 re: Cancel General Election (pg 9)

CITY FINANCE OFFICER
• City Judge’s Report, August 2019 (pgs 10-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), Project Budgets (pg 71), August 2019
• City of Shelby Delinquent Taxes, 8/31/2019 (pg 72)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Screen Tops Bid (pg 73)

ADJOURN

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September 3, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 03 19 a
08 19 19 b
09 03 19 c

OPEN PUBLIC HEARING
• Special Assessments
• Budget FY 2019-20
COMMUNITY DECAY FOR PROPERTIES OWNED BY:
• Dick Miller, 327 Galena St
• Dennis Knickerbocker, 321 7th Ave S
• Rena Petersen, 341 7th Ave S
• Teddy Mierzwinski, 735 Teton Ave

APPROVAL OF MINUTES
• Regular Council Meeting, 8/19/19 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items – Kaden Haight, Eagle Scout Project
CLOSE PUBLIC HEARING
CLAIMS REPORT 8/31/19 (pgs 8-23)

BUILDING INSPECTOR
• Building Inspector Report, July 2019 – No permits issued in August (pg 24)
• Cactus Lane Street Closure (pgs 25-28)
COMMITTEE REPORTS
• Park & Rec Committee Report, 8/26/19 (pgs 29-30)

CITY ATTORNEY
• Resolution No. 1992– Sidewalk Assistance Funding Program (pgs 31-32)
• Resolution No. 1995 (2nd rdg) re: Assessing FY 2019 Street Maintenance (pgs 33-34)
• Resolution No. 1996 (2nd rdg) re: Assessing FY 2019 Park Maintenance (pg 35)
• Resolution No. 1997 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 36)
• Resolution No. 1998 (2nd rdg) re: Assessing FY 2019 Lighting Maintenance (pg 37)
• Resolution No. 2003 re: Fixing the Tax Levy for FY Ending 6/30/20 (pg 38)
• Resolution No. 2004 re: TBID Lodging Fee Increase (pg 39)
• Resolution No. 2005 re: Requesting Distribution of Bridge & Road Safety & Accountability Program Funds (pgs 40-41)
• Resolution No. 2006 re: Weed Liens (pg 42)
• Amending Personnel Policy to Require City Residency

CITY FINANCE OFFICER
• Payroll Expense by Department, August 2019 (pg 43)
• FY 20 Budget (pgs 44-125)

CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Offers to Purchase Williamson Building (pgs 126-128)
• Shelby Storm Water Change Order #6 (pgs 129-133)

ADJOURN

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August 19, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 19 19 a
08 19 19 b

OPEN PUBLIC HEARING
• Budget FY 2019-20
• Special Assessments

FY 2019-20 Final Budget

APPROVAL OF MINUTES
• Regular Council Meeting, 08/05/19 (pgs 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Dennis Knickerbocker

COMMITTEE REPORTS
• Law Enforcement Report

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 1995 (1st rdg) re: Assessing FY 2019 Street Maintenance (pgs 9-10)
• Resolution No. 1996 (1st rdg) re: Assessing FY 2019 Park Maintenance (pg 11)
• Resolution No. 1997 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 12)
• Resolution No. 1998 (1st rdg) re: Assessing FY 2019 Lighting Maintenance (pg 13)
• Resolution No. 2000 re: Manufacturing Bond (pg 14)
• Resolution No. 2002 re: Water, Sewer, Garbage Liens (pg 15)

CITY FINANCE OFFICER
• City Judge’s Report, July 2019 (pgs 16-34)
• Bank Account Report (pg 35), Budget Year to Date (pg 36), Vendor Summary (pgs 37-38), Enterprise Funds (pgs 39-42), Statement of Expenditures (pgs 43-67), Revenues (pgs 68-76), Cash Flow Report (pg 77), Project Budgets (pg 78), July 2019
• City of Shelby Delinquent Taxes, 7/31/2019 (pg 79)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Army Corp of Engineers WORDA Grant Update
• 12th Street Paving

ADJOURN

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August 5, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 05 19 a
08 05 19 b
08 05 19 c

OPEN PUBLIC HEARING re: Application to MDOC Local Assistance Program

OPEN SHOW CAUSE HEARINGS – Community Decay for properties owned by:
• Dick Miller, 327 Galena St (pgs 5-12)
• Dennis Knickerbocker, 321 7th Ave S (pgs 13-21)
• Rena Petersen, 341 7th Ave S (pgs 22-29)
• Teddy Mierzwinski, 735 Teton Ave (pgs 30-35)

APPROVAL OF MINUTES
• Regular Council Meeting, 715/19 (pgs 36-38)
• Special Budget Meeting, 7/22/19 (pg 39)

APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items

CLOSE PUBLIC HEARING
CLOSE SHOW CAUSE HEARINGS

CLAIMS REPORT 7/31/19 (pgs 40-53)

BUILDING INSPECTOR
• Building Inspector Revenue Report, FY 2018-19 (pg 54)

COMMITTEE REPORTS
• Safety Committee Report & Employee Quarterly Meeting, 7/17/19 (pg 55)

CITY ATTORNEY
• Resolution No. 1994 re: Application to MDOC Local Assistance Program (pg 56)
• Resolution No. 1999 re: Sewer Project Bond (pgs 57-111)
• Resolution No. 2001 re: Intent to Sell Certain City of Shelby Real Property to Darryl Vandekop (pgs 112-117)
• Ordinance No 839 (2nd rdg) re: Revising Animal Control (pgs 118-124)

CITY FINANCE OFFICER
• Payroll Expense by Department, July 2019 (pg 125)

CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Stores Fence Variance (Diagram)
• Lance Stewart – Water Sponsor
• 3rd Street Lateral (pgs 126-128)
• Task Order Amendment – Shelby Storm Water Improvements (pgs 129-131)
• City Property for Sale – Williamson Building & Rainbow Hotel
• Airport Water Line

ADJOURN

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July 23, 2019
ROLL CALL OF MEMBERS

PLEDGE OF ALLEGIANCE
07 23 19 Special Meeting

CITY FINANCE OFFICER
• Preliminary Budget FY 20

CITY SUPERINTENDENT

OTHER MATTERS
• Mini Loader Purchase
• 12th Street Repair
• Chip Seal & Road Reconstruction Bid Award
• Asphalt Bid Award

ADJOURN

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July 15 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 15 19 a
07 15 19 b

OPEN PUBLIC HEARING
• Fence Variance – Jeff & Tiffany Stores (pgs 5-6)

APPROVAL OF MINUTES
• Regular Council Meeting, 07/01/19 (pgs 7-9)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS (End of Year Batch) (pgs 10-15)

COMMITTEE REPORTS
• Law Enforcement Report

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Ordinance No 839 (1st rdg) re: Revising Animal Control (pgs 16-22)

CITY FINANCE OFFICER
• City Judge’s Report, June 2019 (pgs 23-43)
• Bank Account Report (pg 44), Budget Year to Date (pg 45), Vendor Summary (pgs 46-47), Enterprise Funds (pgs 48-51), Statement of Expenditures (pgs 52-76), Revenues (pgs 77-87), Cash Flow Report (pg 88), Project Budgets (pg 89), June 2019
• City of Shelby Delinquent Taxes, 6/30/2019 (pg 90)
• FY 20 Preliminary Budget (Handout)

CITY SUPERINTENDENT
• New Equipment: Mini Loader (to replace Bobcat), Snow Push, Asphalt Planer (Zipper), Broom Box to Collect Millings

COMMUNITY DEVELOPMENT DIRECTOR
• Montana Office of Tourism Grant Program
• Montana Department of Commerce Community Development Division Delivering Local Assistance Program

OTHER MATTERS
• Asphalt Bid Award
• Carousel Ownership/Management

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July 1 2019

ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 01 19 a
07 01 19 b
07 01 19 c
OPEN SHOW CAUSE HEARINGS — Community Decay for properties owned by:
Dick Miller, 327 Galena St (pgs 5-13)
Dennis Knickerbocker, 321 7th Ave S (pgs 14-22)
Rena Petersen, 341 7th Ave S (pgs 23-30)
Teddy Mierzwinski, 735 Teton Ave (pgs31-41)
APPROVAL OF MINUTES
• Regular Council Meeting, 6/17/19 (pgs 42-44)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE SHOW CAUSE HEARINGS
CLAIMS REPORT 6/30/19 (pgs 45-58)
BUILDING INSPECTOR
• Building Inspector Report — No permits issued
COMMITTEE REPORTS
CITY ATTORNEY
• Draft Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 59-60)
• Resolution No. 1993 re: Curb Stop Repair Liens (pg 61)
• OMR Agreement (pgs 62-70)
• Wellfield Funding Agreement (pgs71-87)
CITY FINANCE OFFICER
• Payroll Expense by Department, June 2019 (pg 88)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 3-year Cleaning Contract
• Fire Hall Roof (pgs 89-92)
• Swimming Pool Roof (pgs 93-95)
Construction & Maintenance Agreement with MDT re: Conrad-Shelby ADA Upgrades (pgs 96-108)
3rd Street Lateral Cost Estimate (pg 109)
City Owned Property (pgs 110-114)
• Part-time to Full-time Civic Center Manager • Memorial Tree Donation — Opal Larson (pg 115)
ADJOURN

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June 17 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 17 19 A
06 17 19 B
06 17 19 Correspondence

APPROVAL OF MINUTES
• Regular Council Meeting, 06/03/19 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 8-9)
• MOU – Marias Care Center

CITY FINANCE OFFICER
• City Judge’s Report, May 2019 (pgs 10-27)
• Bank Account Report (pg 28), Budget Year to Date (pg 29), Vendor Summary (pgs 30-31), Enterprise Funds (pgs 32-35), Statement of Expenditures (pgs 36-60), Revenues (pgs 61-70), Cash Flow Report (pg 71), Project Budgets (pg 72), May 2019
• City of Shelby Delinquent Taxes, 5/31/2019 (pg 73)
• Audit Proposals for FY 2019, 2020, 2021 (pgs 74-88)

CITY SUPERINTENDENT
• Concrete Bid – Town Pump repair

COMMUNITY DEVELOPMENT DIRECTOR
• TBID 2019-2020 Work Plan (pgs 89-92)

OTHER MATTERS
• Yeagley Planning Service Contract (pgs 93-97)
• Food Pantry Contract (pgs 98-102)
• Service Worker Hire
• Gate Valve – NCMRWA
• Street Repairs – HS & G
• Street Light – Coyote Hills
• City Owned Properties (pg 103)
• Swimming Pool Roof
• Swimming Pool Walls
• 2nd St S & 5th Ave S – Stop sign (pg 104)
• Update SCADA System (pgs 105-108)

ADJOURN

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June 3 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 03 19 a
06 03 19 b

APPROVAL OF MINUTES
• Regular Council Meeting, 5/20/19 (pgs 5-8)

APPEARANCE REQUESTS
• Agenda Items – Tanner Tustian, Eagle Scout Project
• Non-Agenda Items

CLAIMS REPORT 5/31/19 (pgs 9-25)

BUILDING INSPECTOR
• Building Inspector Report, 05/31/19 (pg 26)

COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 5/28/19 (pgs 27-31)

CITY ATTORNEY
• Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 32-33)

CITY FINANCE OFFICER
• Payroll Expense by Department, May 2019 (pg 34)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• Community Development Director Report (pg 35)

OTHER MATTERS
• Pool Bid Award – Ventilation (pgs 36-47)
• Mary Allison Park – Irrigation Bids (pgs 48-49)
• Shelby Carousel Parking Lot Use
• MDT Construction Agreement (pgs 50-71)
• CAT Scraper Tires (pg 72)
• Tanner Tustian Eagle Scout Project – Lake Shel-oole Baseball Complex
• 5/8” Water Meter Purchase (pg 73)
• 2” Water Meter Purchase (pg 73)

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• Golf Course Building Permit

COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 1/28/19 (pgs 22-24)

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Ordinance No 837 (2nd rdg) re: Removing Conflicting Language from Garbage Rates (pg 25)
• Resolution No. 1990 re: Budgetary Authority Resolution for The CDBG Program Grant (pg 26)
• Interlocal Agreements re: Garbage / Kevin & Sunburst
• Commercial Dumping Fees

CITY FINANCE OFFICER
• Payroll Expense by Department Report, January 2019 (pg 27)

CITY SUPERINTENDENT
• Superintendent’s Report (pg 33)
• Landfill Policy re: Seasonal Opening

COMMUNITY DEVELOPMENT DIRECTOR
• MLIA Grant Opportunity
• Preservation – scope of work review (pgs 28-30)
• ICS Class (pg 31)

OTHER MATTERS
• Vote for Ward 3 Council Seat
• Oath of Office
• Councilman Heaton Absences (pg 32)

ADJOURN

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January 22, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 22 19 a
01 22 19 b
01 22 19 c

APPROVAL OF MINUTES
• Regular Council Meeting, 01/09/19 (pgs 5-8)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Stephanie Hurley, Crime Victim Advocate Program
• David Irvin, Northern Transit Interlocal

COMMITTEE REPORTS
• Law Enforcement Report
• Fire Department
• Minutes of City-County Planning Board Meeting, 1/14/19 (pg 9)
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 1/16/19 (pg 10)

CITY ATTORNEY
• Ordinance No. 836 (2nd rdg) re: Garbage Rates (pg 11)
• Ordinance No. 837 (1st rdg) re: Removing Conflicting Language from Garbage Rates (pg 12)

CITY FINANCE OFFICER
• City Judge’s Report, December 2018 (pgs 13-23)
• Bank Account Report (pg 24), Budget Year to Date (pg 25), Vendor Summary (pgs 26-27), Enterprise Funds (pgs 28-31), Statement of Expenditures (pgs 32-56), Revenues (pgs 57-66), Cash Flow Report (pg 67), Project Budgets (pg 68), December 2018
• City of Shelby Delinquent Taxes, 12/31/18 (pg 69)

CITY SUPERINTENDENT
• Superintendent’s Report, 01/22/19

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Declaration of Vacancy – Ward #3
• Council Member Moritz out of town
• MDT Construction Agreement – Main Street (pgs 70-82)
• MDT Construction Agreement – Shelby North (pgs 83-94)
• KLJ Change Order No. 4 – Shelby Storm Water Improvements Project (pgs 95-96)

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January 9, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 09 19 a
01 09 19 b
01 09 19 Handout -Shelby Funding Agreement

APPROVAL OF MINUTES
• Regular Council Meeting, 12/17/18 (pgs 5-7)

APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items

CLAIMS REPORT 12/31/18 (pgs 8-24)

BUILDING INSPECTOR
• Building Inspector Report, December 2018 (pg 25)

COMMITTEE REPORTS
• Safety Committee Meeting, 12/19/18(pg 26)

CITY ATTORNEY
• 13th Street O&M Agreement (pgs 27-36)
• Ordinance No 835 – (2nd rdg) re: Amending Title 8, Chapter 1, Shelby Volunteer Fire Dept (pg 37)
• Ordinance No 836 – (1st rdg) re: Garbage Rates (pg 38)

CITY FINANCE OFFICER
• Payroll Expense by Department Report, December 2018 (pg 39)
• Water Loans (pgs 40-46)

CITY SUPERINTENDENT
• Superintendent’s Report (pg 47)
• Landfill Policy, May-Sept
• John Deere Gater (pgs 48-49)
• City Service Worker Recommendation – Colton T. Lampert

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Casey – resignation
• MDT Construction Agreement – Main Street (pgs 50-62)
• MDT Construction Agreement – Shelby North (pgs 63-74)
• Shelby Volunteer Fire Department 2019 Officers (pg 75)
• Crime Victim Advocate Program MOU
• NCMRWA/Shelby Funding Agreement – Review

ADJOURN

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