AGENDA
CITY COUNCIL MEETING
CITY OF SHELBY
September 20, 2021
6.30 PM
ROLL CALL OF MEMBERS
09 20 21
PLEDGE OF ALLEGIANCE
PUBLIC HEARING
Notice to Abate Dangerous Building, 233 2nd Ave SE
APPROVAL OF MINUTES
Regular Council Meeting, 09/07/2021 (pgs. 5-7)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
CITY FINANCE OFFICER
City Judge’s Report, August 2021 (pgs. 8-19)
Bank Account Report (pg. 20), Budget Year to Date (pg. 21), Vendor Summary (pgs. 22-23), Enterprise Funds (pgs. 24-27), Statement of Expenditures (pgs. 28-51), Revenues (pgs. 52-61), Cash Flow Report (pg. 62), August 2021
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Wellfield Change Order #1 (pgs. 63-66)
ADJOURN
September 7, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 07 21
OPEN PUBLIC HEARING
• CDBG-CV Application for Bitterroot School demolition and redevelopment
• Notice to Abate Dangerous Building, 233 2nd Ave SE and 275 Montana Ave (pgs. 5-8)
• Notice of Show Cause Hearing re: 818 9th Ave S (pgs. 9-10)
• Notice of Show Cause Hearing re: Shipping Container at 300 Front Street (pgs. 11-17)
APPROVAL OF MINUTES
• Regular Council Meeting, 08/16/21 (pgs. 18-20)
APPEARANCE REQUESTS
• Agenda Items – Sweetgrass Development
• Non-Agenda Items
CLAIMS REPORT 08/31/21 (pgs. 21-34)
BUILDING INSPECTOR
• Building Inspector Report, August 2021 (pgs. 35-36)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Quarterly Safety & Employee Meeting, 8/18/21 (pg. 37)
• Minutes of Park & Rec Meeting, 8/30/21 (pgs. 38-39)
CITY ATTORNEY
• Resolution No. 2041 re: Weed Liens (pg. 40)
• Resolution No. 2042 re: Authorizing Submission of CDBG-CV Application (pg. 41)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Superintendent Hire
Snow Plow (pg. 42)
Tax Deed (pgs. 43-44)
ADJOURN
August 16, 2021
ROLL CALL OF MEMBERS
08 16 21 a
08 16 21 b
PLEDGE OF ALLEGIANCE
PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)
APPROVAL OF MINUTES
• Regular Council Meeting, 08/02/2021 (pgs. 14-17)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
• Resolution No. 2035 (2nd rdg) re: Assessing FY 2021 Lighting Maintenance (pg. 18)
• Resolution No. 2036 (2nd rdg) re: Assessing FY 2021 Street Maintenance (pg. 19)
• Resolution No. 2037 (2nd rdg) re: Assessing FY 2021 Park Maintenance (pg. 20)
• Resolution No. 2038 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 21)
• Resolution No. 2040 re: Setting the Tax Levy FY 2022 (pg. 22)
CITY FINANCE OFFICER
• City Judge’s Report, July 2021 (pgs. 23-39)
• Bank Account Report (pg. 40), Budget Year to Date (pg. 41), Vendor Summary (pgs. 42-43), Enterprise Funds (pgs. 44-47), Statement of Expenditures (pgs. 48-71), Revenues (pgs. 72-80), Cash Flow Report (pg. 81), July 2021
• FY 2022 Final Budget (pgs. 82-157)
CITY SUPERINTENDENT
OTHER MATTERS
• Curb & Gutter Project Change Order (pg. 158)
• North Water Line Task Order (pg. 159)
ADJOURN
August 2, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 02 21
OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)
• Special Assessments
• FY 2022 Budget
APPROVAL OF MINUTES
• Regular Council Meeting, 07/20/21 (pgs. 14-16)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 07/31/21 (pgs. 17-29)
BUILDING INSPECTOR
• Building Inspector Report, July 2021 (pgs. 30-35)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
CITY ATTORNEY
• Resolution No. 2035 (1st rdg) re: Assessing FY 2021 Lighting Maintenance (pg. 36)
• Resolution No. 2036 (1st rdg) re: Assessing FY 2021 Street Maintenance (pg. 37)
• Resolution No. 2037 (1st rdg) re: Assessing FY 2021 Park Maintenance (pg. 38)
• Resolution No. 2038 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 39)
• Resolution No. 2039 (1st rdg) re: Requesting Distribution of Bridge & Road Safety and Accountability Program (BaRSAA) Funds (pgs. 40-42)
• Roosevelt Park Land Sale (pgs. 43-44)
CITY FINANCE OFFICER
• FY 2022 preliminary budget (pgs. 45-120)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• MT Office of Tourism Grant Opportunity
OTHER MATTERS
• re-roofing Historic Shelby Town Hall – American Roofing Bid (pgs. 121-125)
• Upcoming Show Cause Hearing (pgs. 126-129)
• Leg Press Purchase (pg. 130)
ADJOURN
July 19, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 19 21 a
07 19 21 b
PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/06/2021 (pgs. 14-16)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CLAIMS REPORT (FY 20-21 End of Year Batch) (pgs. 17-21)
BUILDING INSPECTOR
• Building Inspector Revenue, FY 2020-21 (pg. 22)
CITY ATTORNEY
• Resolution No. 2034 re: Roosevelt Park (pg. 23)
• Cole Redhorse LLC MOU (pgs. 24-26)
CITY FINANCE OFFICER
• City Judge’s Report, June 2021 (pgs. 27-41)
• Bank Account Report (pg. 42), Budget Year to Date (pg. 43), Vendor Summary (pgs. 44-45), Enterprise Funds (pgs. 46-49), Statement of Expenditures (pgs. 50-74), Revenues (pgs. 75-85), Cash Flow Report (pg. 86), June 2021
• FY 2022 Preliminary Budget (pgs. 87-164)
CITY SUPERINTENDENT
OTHER MATTERS
• Peterbilt & Kann Quotes re: Garbage Truck (pgs. 165-167)
ADJOURN
July 6, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 06 21
OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-13)
• Tourism Business Improvement District Work Plan 2021-2022 (pgs. 14-17)
APPROVAL OF MINUTES
• Regular Council Meeting, 06/21/21 (pgs. 18-20)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 06/30/21 (pgs. 21-35)
BUILDING INSPECTOR
• Building Inspector Report, June 2021 (pgs. 36-40)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 6/23/21 (pg. 41)
CITY ATTORNEY
• Resolution No. 2034 re: Roosevelt Park (pgs. 42-44)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Paving Additions (pgs. 45-48)
• Personnel Policy Updates re: Juneteenth Day (pg. 49)
• Skate Park Fence (pg. 50)
ADJOURN
June 21, 2021
ROLL CALL OF MEMBERS
06 21 21
PLEDGE OF ALLEGIANCE
PUBLIC HEARING
• Notice to Abate Dangerous Building, 233 2nd Ave SE (pgs. 5-19)
• Northern Montana Storage Fence (pgs. 20-43)
APPROVAL OF MINUTES
• Regular Council Meeting, 06/07/2021 (pgs. 44-46)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Don Lee
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
• City Attorney Contract (pgs. 47-50)
CITY FINANCE OFFICER
• City Judge’s Report, May 2021 (pgs. 51-61)
• Bank Account Report (pg. 62), Budget Year to Date (pgs. 63), Vendor Summary (pgs. 64-65), Enterprise Funds (pgs. 66-69), Statement of Expenditures (pgs. 70-94), Revenues (pgs. 95-104), Cash Flow Report (pg. 105), May 2021
CITY SUPERINTENDENT
• Seal Coating Walking Trail (pg. 106)
OTHER MATTERS
ADJOURN
June 7, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 07 21
OPEN PUBLIC HEARING
• Northern Montana Storage Fence (pgs. 5-27)
• Notice to Abate Dangerous Building, 233 2″‘ Ave SE (pgs. 28-42)
APPROVAL OF MINUTES
• Regular Council Meeting, 05/17/21 (pgs. 43-45)
APPEARANCE REOUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 05/31/21 (pgs. 46-59)
BUILDING INSPECTOR
Building Inspector Report, May 2021 (pg. 60)
CLOSE PUBLIC HEARING COMMITTEE REPORTS
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 5/24/21 (pgs. 61-68)
CITY ATTORNEY
Ordinance No. 845 (2nd rdg) re: Landfill Rate Increase (pgs. 69-70)
• Ordinance No. 846 (2nd rdg) re: Garbage Collection Rate Increase (pgs. 71-72)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
» Pick up Purchase (pgs. 73-75)
• HWY 2 Curb and Glutter & Intersection Improvements Change Order 1 (pgs, 76-78)
ADJOURN
May 17 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 17 21
PUBLIC HEARING
• Landfill Rates
• Garbage Collection Rates
APPROVAL OF MINUTES
• Regular Council Meeting, 05/03/2021 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
• Ordinance No. 845 (1st rdg) re: Landfill Rate Increase (pgs. 8-9)
• Ordinance No. 846 (1st rdg) re: Garbage Collection Rate Increase (pgs. 10-11)
CITY FINANCE OFFICER
• City Judge’s Report, April 2021 (pgs. 12-24)
• Bank Account Report (pg. 25), Budget Year to Date (pgs. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-57), Revenues (pgs. 58-67), Cash Flow Report (pg. 68), April 2021
CITY SUPERINTENDENT
OTHER MATTERS
• Street Paving Bids (pgs. 69-75, 76)
• CDBG Housing Stabilization Grant Match Commitment (pg.77)
ADJOURN
May 3, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 03 21
OPEN PUBLIC HEARING
• Fence Variance, Serrano 568 6th Ave S (pgs. 5-21)
APPROVAL OF MINUTES
• Regular Council Meeting, 04/19/21 (pgs. 22-24)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 04/30/21 (pgs. 25-37)
BUILDING INSPECTOR
• Building Inspector Report, April 2021 (pg. 38)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 4/26/21 (pgs. 39-42)
CITY ATTORNEY
• Resolution No. 2032 re: Resolution of Intent to Raise Landfill Rates (pgs. 43-45)
• Resolution No. 2033 re: Resolution of Intent to Raise Garbage Collection Rates (pgs. 46-48)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Shelby Front Street Lighting/ C&G Proposed Amendment 1 (pgs. 49-53)
• Property to be Donated
• Sullivan and Cowpath Dam Inspection, Proposed Task Order No. 3 (pgs. 54-56)
ADJOURN
April 19, 2021
ROLL CALL OF MEMBERS
04 19 21 a
04 19 21 b
PLEDGE OF ALLEGIANCE
PUBLIC HEARING
• Fence Variance, Serrano 568 6th Ave S (pgs. 5-16)
APPROVAL OF MINUTES
• Regular Council Meeting, 04/05/2021 (pgs. 17-18)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board Minutes, 4/12/21 (pg. 19)
BUILDING INSPECTOR
CITY ATTORNEY
• Resolution No. 2031 – Bond Resolution (pgs. 20-92)
CITY FINANCE OFFICER
• City Judge’s Report, March 2021 (pgs. 93-115)
• Bank Account Report (pg. 116), Budget Year to Date (pgs. 117), Vendor Summary (pgs. 118-119), Enterprise Funds (pgs. 120-123), Statement of Expenditures (pgs. 124-148), Revenues (pgs. 149-158), Cash Flow Report (pg. 159), March 2021
CITY SUPERINTENDENT
OTHER MATTERS
• Shelby Business Recreation Pass Program (pg. 160)
• HWY 2 Curb & Gutter Bid Recommendation (pgs 161-162)
• Violation of terms of Ground Lease and City codes (pgs. 163-190)
• Shredder Materials Purchase (pg. 191)
ADJOURN
April 5, 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 05 21
APPROVAL OF MINUTES
• Regular Council Meeting, 03/15/21 (pgs. 6-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 03/31/21 (pgs. 8-18)
BUILDING INSPECTOR
• Building Inspector Report
• Dangerous Building, 233 2nd Ave SE
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 3/29/21 (pgs. 20-22)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• City of Shelby Landfill Engineering Consulting Services
• Krysko Skate Park
ADJOURN
March 15 2021
ROLL CALL OF MEMBERS
03 15 21
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 03/01/2021 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, February 2021 (pgs. 8/27)
• Bank Account Report (pg. 28), Budget Year to Date (pgs. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-60), Revenues (pgs. 61.70), Cash Flow Report (pg. 71), February 2021
• Annual Landfill Trust Deposit (pgs. 72-78)
CITY SUPERINTENDENT
OTHER MATTERS
• Historic Shelby High roof repair (pgs. 79-86)
• Notice of Award for Wellfield Project
• Notice to Proceed
• Security System (pgs. 87-92)
ADJOURN
March 1 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 01 21
OPEN PUBLIC HEARING
• Roosevelt Highway Sidewalk Project (pg. 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 02/16/21 (pgs. 6-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 02/28/21 (pgs. 8-18)
BUILDING INSPECTOR
• Building Inspector Report – no permits issued in February
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 2/17/21 (pg. 19)
• Park & Rec Committee Meeting Minutes, 2/22/21 (pgs. 20-22)
CITY ATTORNEY
• Resolution No. 2030 re: 2018 Energy Code (pg. 23)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Diving Board Purchase (pgs. 24-26)
• Bond Council Engagement Letter (pgs. 27-30)
ADJOURN
February 16 2021
ROLL CALL OF MEMBERS
02 16 21
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
Regular Council Meeting, 02/01/2021 (pgs. 5-8)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
COMMITTEE REPORTS
Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, January 2021 (pgs. 9-21)
• Bank Account Report (pg. 22), Budget Year to Date (pgs. 23), Vendor Summary (pgs. 24-25), Enterprise Funds (pgs. 26-29), Statement of Expenditures (pgs. 30-54), Revenues (pgs. 55-64), Cash Flow Report (pg. 65), January 2021
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Quiet Zone Task Order
• Historic Shelby High Roof Repair
ADJOURN
February 1 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
02 01 21
• General Needs Assessment (pgs. 5-8)
• Show Cause Hearing – Kenneth Robinson, 10th St S – Shelby Heights Addition, Blk 99, Lots 2-19 (pgs. 9-16)
APPROVAL OF MINUTES
• Regular Council Meeting, 01/19/21 (pgs. 17-20)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 1/31/21 (pgs. 21-31)
BUILDING INSPECTOR
• Building Inspector Report (pg.32)
COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 1/20/21 (pg. 33)
• Park & Rec Committee Meeting Minutes, 01/25/21 (pgs. 34-35)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Urban Supervisor Reappointment (pg.36)
• Lawn mower purchase (pgs. 37-40)
ADJOURN
January 19 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 19 21
OPEN PUBLIC HEARING
• MT State Parks Land Water Conservation Fund application for Meadowlark Park – Krysko Skate Park development (pg. 5)
• MT FWP Recreation Trails Division application for the construction of a mountain bike trail system adjacent to Roadrunner Recreational Trail system (pg. 6)
• Shipping Container Variance (pg. 7-12)
APPROVAL OF MINUTES
• Regular Council Meeting, 01/04/2021 (pgs. 13-14)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
• Resolution No 2028 re: Authorizing Applications for Land & Water Conservation Fund Assistance (pgs. 15-16)
CITY FINANCE OFFICER
• City Judge’s Report, December 2020 (pgs. 17-27)
• Bank Account Report (pg. 28), Budget Year to Date (pgs. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-60), Revenues (pgs. 61-70), Cash Flow Report (pg. 71), December 2020
CITY SUPERINTENDENT
OTHER MATTERS
• Roll Outs (pgs. 72-85)
• Safety Commission Re-appointment – Dan Whitted (pg. 86)
• Safety Commission Appointment – Paul Steiner
• Cushing Terrel Final Submission – City of Shelby Historic Preservation Plan
ADJOURN
January 4 2021
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 04 21
APPROVAL OF MINUTES
Regular Council Meeting, 12/21/20 (pgs. 5-7)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
CLAIMS REPORT 12/31/20 (pgs. 8-20)
BUILDING INSPECTOR
Building Inspector Report – no permits issued
COMMITTEE REPORTS
CITY ATTORNEY
Ordinance No. 843 (2nd rdg) re: Ordinance Amending Title 13, Chapter 5, Section 8 “Shipping Containers” of the Shelby Municipal Code (pgs. 21-24)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
Downtown Preservation Plan (pgs. 25-68)
OTHER MATTERS
ADJOURN
December 21 2020
ROLL CALL OF MEMBERS
12 21 20
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
Conditional Use Permit – Lloyd Omdahl, 310 Madison St
Zone Change Request – Duane Smedsrud, Toney Sub, Block 116, Lot 2
APPROVAL OF MINUTES
• Regular Council Meeting, 12/07/20 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
SUMMARY OF PRESERVATION PLAN WITH CUSHING TERRELL (Via Phone) – 1st Review (pgs. 8-51)
COMMITTEE REPORTS
• Law Enforcement Report
• Planning Board Meeting Minutes, 12/14/2020 (pg. 52)
• Safety Committee Meeting Minutes, 12/16/2020 (pg. 53)
BUILDING INSPECTOR
CITY ATTORNEY
Ordinance No. 843 (1st rdg) re: Ordinance Amending Title 13, Chapter 5, Section 8 “Shipping Containers” of the Shelby Municipal Code (pgs. 54-57)
Ordinance No. 844 (2nd rdg) re: Setting the Rules & Regulations of a Skate Park (pgs. 58-59)
CITY FINANCE OFFICER
• City Judge’s Report, November 2020 (pgs. 60-69)
• Bank Account Report (pg. 70), Budget Year to Date (pgs. 71), Vendor Summary (pgs. 72-73), Enterprise Funds (pgs. 74-77), Statement of Expenditures (pgs. 78-102), Revenues (pgs. 103-112), Cash Flow Report (pg. 113), November 2020
City of Shelby Delinquent Taxes, 11/30/2020 (pg. 114)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
CDBG Housing Stabilization Grant- Project Management Plan (pgs. 115-117)
OTHER MATTERS
Backhoe Purchase (pgs. 118-119)
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 07 20
APPROVAL OF MINUTES
Regular Council Meeting, 11/16/20 (pgs. 5-6)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
CLAIMS REPORT 11/30/20 (pgs. 7-24)
BUILDING INSPECTOR
Building Inspector Report – no permits issued
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 11/30/20 (pgs. 25-26)
CITY ATTORNEY
Ordinance No. 844 re:
Setting the Rules & Regulations of a Skate Park, l’st Reading (pgs. 27-28)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Truck Purchase (pg. 29)
Residential Property Service Line Warranty Plans (pgs. 30-42)
4-Wheeler Purchase (pgs. 43-46)
Backhoe Purchase
First State Bank
ADJOURN
November 16 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 16 20 a
11 16 20 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/02/20 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
• Ordinance No. 843 (1st rdg) re: Marijuana Dispensaries (pg. 8)
• 11/3/2020 Election Results That Affect the City (pgs. 9-11)
CITY FINANCE OFFICER
• City Judge’s Report, October 2020 (pgs. 12-19)
• Bank Account Report (pg. 20), Budget Year to Date (pgs. 21), Vendor Summary (pgs. 22-23), Enterprise Funds (pgs. 24-27), Statement of Expenditures (pgs. 28-52), Revenues (pgs. 53-62), Cash Flow Report (pg. 63), October 2020
• City of Shelby Delinquent Taxes, 10/31/2020 (pg. 64)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Triple Tree Engineering Task Order (pgs. 65-75)
• Great West Wellfield Task Order (pgs. 76-139)
• Dumpster Purchase / Container Lids
• Business License
• Lighting Projects Review
ADJOURN
November 2 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 02 20
OPEN PUBLIC HEARING
• CDBG Housing Stabilization Grant•
APPROVAL OF MINUTES
• Regular Council Meeting, 10/19/20 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 10/31/20 (pgs. 7-20)
BUILDING INSPECTOR
• Building Inspector Report, October 2020 (pg. 21)
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 10/26/20 (pgs 22-25)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Resolution No. 2027 re: Authorize Submission of a CDBG Application (pgs 26-27)
OTHER MATTERS
• Great West Task Order, Wellfield
• Water Rights
• Clothing Allowance (pg 28)
• Radio Communications
• Letter of Support (pg 29)
ADJOURN
October 19
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 19 20
APPROVAL OF MINUTES
• Regular Council Meeting, 10/05/20 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, September 2020 (pgs. 8-15)
• Bank Account Report (pg. 16), Budget Year to Date (pgs. 17), Vendor Summary (pgs. 18-19), Enterprise Funds (pgs. 20-23), Statement of Expenditures (pgs. 24-48), Revenues (pgs. 49-58), Cash Flow Report (pg 59), September 2020
• City of Shelby Delinquent Taxes, 9/30/2020 (pg. 60)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• CDBG Housing Stabilization Program
OTHER MATTERS
• Skateboard Park
• Trail Design Bid (pgs. 67-69)
ADJOURN
October 5, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 05 20
OPEN PUBLIC HEARING
• Conditional Use Permit – Dabuchas’ Outdoors, 501 Glacier Ave
APPROVAL OF MINUTES
• Regular Council Meeting, 09/21/20 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 09/30/20 (pgs. 8-19)
BUILDING INSPECTOR
• Building Inspector Report, September 2020 (pg. 20)
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 9/28/20 (pgs 21-22)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Dump Truck Purchase (pg.23)
• Structural Evaluation (pgs. 24-25)
• Storm Water Change Order #8 – Quantity Adjustment (pgs. 26-29)
• SK Geotechnical – 4th Cell (pgs. 30-36)
• Meter Purchase
• Computer Purchase
• Landfill & Civic Center Security Cameras (pgs. 37-58)
• Wellfield Project
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 21 20 a
09 21 20 b
APPROVAL OF MINUTES
• Regular Council Meeting, 09/08/20 (pgs. 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board Minutes, 9/14/2020 (pg 9)
BUILDING INSPECTOR
• Conditional Use Permit Annual Review (pgs 10-15)
CITY ATTORNEY
• NCMRWA – Water Transmission Agreement (pgs 16-24)
• NCMRWA – OM&R Agreement (pgs 25-32)
CITY FINANCE OFFICER
• City Judge’s Report, August 2020 (pgs. 33-46)
• Bank Account Report (pg. 47), Budget Year to Date (pgs. 48), Vendor Summary (pgs. 49-50), Enterprise Funds (pgs. 51-54), Statement of Expenditures (pgs. 55-78), Revenues (pgs. 79-87), Cash Flow Report (pg 88), August 2020
• City of Shelby Delinquent Taxes, 8/31/2020 (pg. 89)
• Civic Center Purchase (pgs 90-93)
• Cares Act
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Arbor Day Proclamation (pg 94)
• Skate Park
ADJOURN
September 8, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 08 20 a
09 08 20 b
OPEN PUBLIC HEARING
•Show Cause Hearing – Silver Key, 619 Ash Ave (pgs 5-7)
APPROVAL OF MINUTES
• Regular Council Meeting, 08/17/20 (pgs. 8-10)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 08/31/20 (pgs. 11-25)
BUILDING INSPECTOR
• Building Inspector Report, August 2020 (pg. 26)
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 8/19/20 (pg 27)
• Park & Rec Committee Meeting Minutes, 8/31/20 (pgs 28-31)
CITY ATTORNEY
• Resolution No. 2018 (2nd rdg) re: Assessing FY 2020 Lighting Maintenance (pg 32)
• Resolution No. 2019 (2nd rdg) re: Assessing FY 2020 Street Maintenance (pg 33)
• Resolution No. 2020 (2nd rdg) re: Assessing FY 2020 Park Maintenance (pg 34)
• Resolution No. 2021 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 35)
• Resolution No. 2023 re: Setting Tax Levy and Adopting FY 21 Budget (pg 36)
• Resolution No. 2024 re: Requesting Distribution of Bridge & Road Safety and Accountability Program Funds (pgs 37-39)
• Resolution No. 2025 re: Weed Liens (pg 40)
CITY FINANCE OFFICER
• FY 21 Final Budget (pgs 41-119)
• Copier Purchase
• Core and Main Purchase
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stirling Alley Closure
ADJOURN
August 17, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 17 20 a
08 17 20 b
OPEN PUBLIC HEARING
• Variance – Hi Line Masonry Shipping Container (pgs. 5-8)
APPROVAL OF MINUTES
• Regular Council Meeting, 06/15/20 (pgs. 9-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 06/30/20 (pgs. 12-27)
BUILDING INSPECTOR
• Building Inspector Report, June 2020 (pg. 28)
• Hi-Line Masonry Shipping Container
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 6/17/2020 (pg. 29)
CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 30)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Paving Bids (pg. 31)
• Ward 2 Vacancy (pg. 32-34)
• Triple Tree – 5 Year Contract (pgs. 35-100)
• Great West – 5 Year Contract (pgs. 101-107)
• Annexation – 6-acre tract north of Coyote Hills (pg. 108)
ADJOURN
August 10, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 10 20 Special Meeting
INFRASTRUCTURE TOUR
OTHER MATTERS
• Speed Sign Purchase
• Fire Department Purchase
ADJOURN
July 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 03 20 page 1
08 03 20 page 2
OPEN PUBLIC HEARING
• Show Cause Hearing – Azure/Peterson Estate, 820 & 818 9th Ave S (pgs. 5-8)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/20/20 (pgs. 9-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 07/31/20 (pgs. 12-23)
BUILDING INSPECTOR
• Building Inspector Report, July 2020 (pg. 24)
• Building Inspector Revenue, FY 2019-20 (pg. 25)
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
• FY 21 Preliminary Budget (pgs. 26-104)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Close Fund 2936
• Stirling Alley Closure
• Paving (pg. 105)
• Great West Task Order (pg. 106)
July 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 20 20 a
07 20 20 b
OPEN PUBLIC HEARING
• CDBG Application – Water System Improvements
• Show Cause Hearing – Azure/Peterson Estate, 820 & 818 9th Ave S (pgs. 5-8)
• Show Cause Hearing – Waters Property, 102 1st St SE (pgs. 9-12)
• Show Cause Hearing – O’Haire Signage (Main Street) (pgs. 13-15)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/06/20 (pgs. 16-18)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS (End of Year Batch) (pg. 19)
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 7/13/2020 (pg. 20)
o Stirling Alley Closure
• Minutes of Safety Committee & Employee Quarterly Meeting, 7/15/2020 (pg. 21)
CITY ATTORNEY
• Ordinance No. 842 (2nd rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 22)
• Resolution No. 2017 re: CDBG Application (pg. 23)
CITY FINANCE OFFICER
• City Judge’s Report, June 2020 (pgs. 24-34))
• Bank Account Report (pg. 35), Budget Year to Date (pgs. 36-37)), Vendor Summary (pgs. 38-39), Enterprise Funds (pgs. 40-43), Statement of Expenditures (pgs. 44-69)), Revenues (pgs. 70-80)), Cash Flow Report (pg. 81), June 2020
• City of Shelby Delinquent Taxes, 6/30/2020 (pg. 82)
CITY SUPERINTENDENT
• Dump Truck Repair
COMMUNITY DEVELOPMENT DIRECTOR
•
OTHER MATTERS
• Committee Listings (pgs. 83-88)
• Infrastructure Tour
ADJOURN
July 6, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 06 20 a
07-06-20-b1
07 06 20 b2
07 06 20 handouts
OPEN PUBLIC HEARING
• Variance – Hi Line Masonry Shipping Container (pgs. 5-8)
APPROVAL OF MINUTES
• Regular Council Meeting, 06/15/20 (pgs. 9-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 06/30/20 (pgs. 12-27)
BUILDING INSPECTOR
• Building Inspector Report, June 2020 (pg. 28)
• Hi-Line Masonry Shipping Container
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 6/17/2020 (pg. 29)
CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg. 30)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Paving Bids (pg. 31)
• Ward 2 Vacancy (pg. 32-34)
• Triple Tree – 5 Year Contract (pgs. 35-100)
• Great West – 5 Year Contract (pgs. 101-107)
• Annexation – 6-acre tract north of Coyote Hills (pg. 108)
ADJOURN
June 15, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 15 20 a
06 15 20 b
OPEN PUBLIC HEARING
• TBID 2020-2021 Work Plan
• Variance – Hi Line Masonry Shipping Container
APPROVAL OF MINUTES
• Regular Council Meeting, 06/01/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 842 (1st rdg) re: An Ordinance Amending Title 8, Chapter 1, Volunteer Fire Department, of the Shelby Municipal Code (pg 8)
• Resolution No. 2016 re: Adoption of State Procurement Provisions For UV Reactor Purchase (pgs 9-14)
CITY FINANCE OFFICER
• City Judge’s Report, May 2020 (pgs 15-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), May 2020
• City of Shelby Delinquent Taxes, 5/31/2020 (pg 71)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• TBID 2020-2021 Work Plan (pgs 72-75)
OTHER MATTERS
• 5 Year Engineering Contract
• Ward 2 Letters of Interest
• 12th Street & 1st Ave North
ADJOURN
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
June 1, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 01 20
APPROVAL OF MINUTES
• Regular Council Meeting, 05/18/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 05/31/20 (pgs 8-20)
BUILDING INSPECTOR
• Building Inspector Report, May 2020 (pg 21)
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 5/20/2020 (pg 22)
• Park & Recreation Meeting Minutes, 5/26/20 (pgs 23-26)
CITY ATTORNEY
• Rescind Ordinance 841 re: Authorizing Mayor to Declare an Emergency (pgs 27-30)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, May 2020 (pg 31)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Vehicle Purchase (pgs 32-33)
• Council Member Tustian Resignation Ward 2
• Declaration of Vacancy for Ward 2
• Citizen Discount – Lake Sheloole Campground
• Shelby Volunteer Fire Department Purchase (pg 34)
• Storm Water Project-Engineering Amendment
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
May 18, 2020
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 18 20 a
05 18 20 b
OPEN PUBLIC HEARING
• Water Infrastructure Preliminary Engineering Report
• TSEP Grant Application & Environmental Review
• RRGL Grant Opportunity
APPROVAL OF MINUTES
• Regular Council Meeting, 05/04/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2012 – A Resolution to Authorize Submission of TSEP/RRGL Applications (pg 8)
• Resolution No. 2013 – A Resolution Adopting the 2020 Water System Preliminary Engineering Report (PER) (pg 9)
• Resolution No. 2015 – A Resolution to Accept the Determination that a Categorical Exclusion is Appropriate for the City of Shelby Water Infrastructure Improvement Project (pg 10)
• Authorization to Submit Application to RRGL – Renewable Resource Grant and Loan Program (pg 11)
CITY FINANCE OFFICER
• City Judge’s Report, April 2020 (pgs 12-22)
• Bank Account Report (pg 23), Budget Year to Date (pg 24), Vendor Summary (pgs 25), Enterprise Funds (pgs 26-29), Statement of Expenditures (pgs 30-54), Revenues (pgs 55-64), Cash Flow Report (pg 65), April 2020
• City of Shelby Delinquent Taxes, 4/30/2020 (pg 66)
CITY SUPERINTENDENT
OTHER MATTERS
• Vehicle purchase (pg 67-68)
• Lake Sheloole Bike Trail
• Civic Center
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
May 4
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 04 20
OPEN PUBLIC HEARING
• CDGB Program Income Revolving Loan Fund
APPROVAL OF MINUTES
• Regular Council Meeting, 04/20/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 04/30/20 (pgs 8-17)
BUILDING INSPECTOR
• Building Inspector Report, April 2020 (pg 18)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Park & Recreation Meeting Minutes, 4/27/20 (pgs 19-20)
CITY ATTORNEY
• Ballot Language for Prohibiting Hand Held Devices While Driving Referendum (pg 21)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, April 2020 (pg 22)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 106 Plum Street Sidewalk
• KLJ Quantity Change Order – Humic Growth Solutions Water Line (map pgs 23-26)
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
April 20, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 20 20 a
04 20 20 b
OPEN PUBLIC HEARING
• Water Infrastructure Preliminary Engineering Report
• TSEP & RRGL Grant Opportunities Updates
• CDBG Program Income Revolving Loan Fund
APPROVAL OF MINUTES
• Regular Council Meeting, 04/06/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2012 re: To Authorize Submission of a TSEP Application (pg 8)
• Resolution No. 2013 re: To Adopt the 2020 Water System Preliminary Engineering Report (PER) (pg 9)
• Resolution No. 2014 re: Mayors Spending Authorization
• Ballot Language or Prohibiting Hand Held Devices While Driving Referendum
• Approval of CDBG Economic Program Plan – Revolving Loan Fund (pgs 10-19)
CITY FINANCE OFFICER
• City Judge’s Report, March 2020 (pgs 20-43)
• Bank Account Report (pg 44), Budget Year to Date (pg 45), Vendor Summary (pgs 46-47), Enterprise Funds (pgs 48-51), Statement of Expenditures (pgs 52-76), Revenues (pgs 77-86), Cash Flow Report (pg 87), March 2020
• City of Shelby Delinquent Taxes, 3/31/2020 (pg 88)
CITY SUPERINTENDENT
• Water Meter Purchase
• Gravel Purchase
OTHER MATTERS
ADJOURN
April 6, 2020
CONFERENCE CALL INFORMATION: 406-467-1555 / CODE # 471023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 06 20
OPEN PUBLIC HEARING
• MT Fish, Wildlife & Parks Pond Program – Environmental Assessment
APPROVAL OF MINUTES
• Regular Council Meeting, 03/16/20 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Laura Langdon, KLJ
CLAIMS REPORT 03/31/20 (pgs 7-21)
BUILDING INSPECTOR
• Building Inspector Report, March 2020 (pg 22)
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 3/18/20 (pg 23)
• Park & Recreation Update, March 2020 (pgs 24)
CITY ATTORNEY
• Ballot Language or Prohibiting Hand Held Devices While Driving Referendum
• Ordinance No. 841 re: Ordinance Giving Mayor Authorization to Declare an Emergency (pgs 26-28)
• Declaration of Emergency (pgs 29-31)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, March 2020 (pg 32)
• Health Rates (pg 33)
CITY SUPERINTENDENT
• Curb and Gutter
COMMUNITY DEVELOPMENT DIRECTOR
• Community Development Report (pgs 34-35)
• Community Pond Program Boat Dock Bid Approval
• Notice to Proceed – Downtown Shelby Historic Preservation Plan (pgs 36-39)
• Tree Bid for Arbor Day Grant & Urban Forestry Development Grant
OTHER MATTERS
• Tank Coating (pgs 40-42)
• Water Infrastructure Preliminary Engineering Report
• TSEP & RRGL Grant Opportunities Updates
• Garbage Truck Repairs
ADJOURN
IF YOU HAVE ANY COMMENTS OR QUESTIONS TO AGENDA ITEMS, PLEASE EMAIL THEM TO: lori@shelbymt.com
March 16, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 16 20 a
03 16 20 b
APPROVAL OF MINUTES
• Regular Council Meeting, 03/02/20 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 03/09/20 (pg 7)
CITY ATTORNEY
• Irvin Trust Grazing and Fence Easement (pgs 8-13)
• Golf Course Road Right-Of-Way (pgs 14-18)
CITY FINANCE OFFICER
• City Judge’s Report, February 2020 (pgs 19-33)
• Bank Account Report (pg 34), Budget Year to Date (pg 35), Vendor Summary (pgs 36-37), Enterprise Funds (pgs 38-41), Statement of Expenditures (pgs 42-66), Revenues (pgs 67-76), Cash Flow Report (pg 77), February 2020
• City of Shelby Delinquent Taxes, 2/29/2020 (pg 78)
• Notice to Proceed – Downtown Shelby Historic Preservation Plan (pgs 79-82)
CITY SUPERINTENDENT
OTHER MATTERS
• Fire Department Rec Pass
• Stormwater Change Order #7
ADJOURN
March 2, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 02 20
APPROVAL OF MINUTES
• Regular Council Meeting, 02/18/20 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 02/28/20 (pgs 7-19)
BUILDING INSPECTOR
• Building Inspector Report – no permits issued
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 2/24/20 (pgs 20-21)
CITY ATTORNEY
• Ordinance No. 840 re: Prohibiting Hand Held Devices While Driving, 2nd reading (pgs 22-24)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, February 2020 (pg 25)
CITY SUPERINTENDENT
• Pool Gutter Grout
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Century Hot Mix (pgs 26-41)
• MT WFP Community Pond Development – comment period for environmental review
• Landfill Engineering Services (pgs 42-44)
• Civic Center Pass Rates
ADJOURN
February 18, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
Feb 18 2020
Feb 18 2020 b
APPROVAL OF MINUTES
• Regular Council Meeting, 02/03/20 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 840 Prohibiting Hand Held Devices While Driving, 1st reading (pgs 8-9)
CITY FINANCE OFFICER
• City Judge’s Report, January 2020 (pgs 10-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), January 2020
• City of Shelby Delinquent Taxes, 1/31/2020(pg 71)
CITY SUPERINTENDENT
OTHER MATTERS
• Northern Transit Interlocal Contribution (pg 72)
ADJOURN
February 3, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 03 20
OPEN PUBLIC HEARING
• General Needs Assessment (pgs 5-8)
• Roof repair (pg9)
APPROVAL OF MINUTES
• Regular Council Meeting, 1/21/20 (pgs 10-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 01/31/20 (pgs 12-23)
BUILDING INSPECTOR
• Building Inspector Report (pg 24)
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 1/27/20 (pgs 25-27)
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 2011 re: Roof Renovation of Shelby Town Hall
• Draft Ordinance No. 840 re: Cell Phones (pgs 28-38)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, January 2020 (pg 39)
CITY SUPERINTENDENT
• Backhoe Repair
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Civic Center Door Lock System
ADJOURN
January 21, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
1 21 20 a
1 21 20 b
OPEN PUBLIC HEARING
• Preservation Grant Opportunity – Shelby Town Hall Roof Restoration (pg 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 01/08/20 (pgs 6-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 1/15/2020 (pg 9)
CITY ATTORNEY
• Draft Ordinance No. 840 re: Cell Phones (pgs 10-11)
CITY FINANCE OFFICER
• City Judge’s Report, December 2019 (pgs 12-23)
• Bank Account Report (pg 24), Budget Year to Date (pg 25), Vendor Summary (pgs 26-27), Enterprise Funds (pgs 28-31), Statement of Expenditures (pgs 32-56), Revenues (pgs 57-66), Cash Flow Report (pg 67), December 2019
• City of Shelby Delinquent Taxes, 12/31/19(pg 68)
• Handheld Meter Reading Device Upgrade (pgs 69-73)
CITY SUPERINTENDENT
• Prison Shredder (pgs 74-77)
COMMUNITY DEVELOPMENT DIRECTOR
•OTHER MATTERS
• Dates for Engineering Interviews (pgs 78-79)
ADJOURN
January 8, 2020
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 08 20
APPROVAL OF MINUTES
• Regular Council Meeting, 12/16/19 (pgs 5-7)
CLAIMS REPORT 12/31/19 (pgs 8/21)
DISCUSSION
• Cell Phone Ballot Language
OATH OF OFFICE (pgs 22-25)
• Bill Moritz
• Sanna Clark
• Lyle Kimmet
• Joe Flesch
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
BUILDING INSPECTOR
• Building Inspector Report, December 2019 (pg 26)
• Adoption of 2018 ICC Building Codes (pgs 27-30)
COMMITTEE REPORTS
CITY ATTORNEY
• Resolution 2010 re: Approving Elected & Appointed Officials into Employee Benefits Program (pg 31)
• Draft Ordinance No. 840 for Cell Phone Ballot Language (pg 32-33)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, December 2019 (pg 34)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 2020 Shelby Volunteer Fire Department Officers (pg 35)
• Ward 1 Vacancy
• Stop Sign on Corner of Sheridan & Park
• Committee Listings (pgs 36-41)
ADJOURN
December 16, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 16 19 a
12 16 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Logan Tweet
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 840 (2nd rdg) re: Cell Phones (pgs 7-8)
• Resolution No. 2009 re: Approving the Application of the MT State Parks Recreational Trails Program (pg 9)
CITY FINANCE OFFICER
• City Judge’s Report, November 2019 (pgs 10-22)
• Bank Account Report (pg 23), Budget Year to Date (pg 24), Vendor Summary (pgs 25-26), Enterprise Funds (pgs 27-30), Statement of Expenditures (pgs 31-55), Revenues (pgs 56-65), Cash Flow Report (pg 66), November 2019
• City of Shelby Delinquent Taxes, 11/30/2019 (pg 67)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Public Safety Commission Appointment
• Ballot Measures for Cell Phone Ordinance
• Williamson Building – 45-day extension
• Humic 30 Day Extension (pgs 68-70)
• Water PER (pgs 71-73)
• MT FWP Community Pond Program Grant Application
• Revitalizing Montana’s Rural Heritage Project
• Stormwater Change Order
ADJOURN
December 2, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 02 19 a
12 02 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/18/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items
CLAIMS REPORT 11/30/19 (pgs 7-20)
BUILDING INSPECTOR
• Building Inspector Report, November 2019 (no permits issued)
COMMITTEE REPORTS
• Park & Recreation Committee Meeting, 11/25/19 (pgs 21-23)
CITY ATTORNEY
• Ordinance No. 840 (1st rdg) re: Cell Phones (pgs 24-26)
CITY FINANCE OFFICER
• Payroll Expense by Department, November 2019 (pg 27)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Recreational Trail Program Application/Commitment of Funds Approval
OTHER MATTERS
• Tesla Charging Station
• National Fitness Campaign (pgs 28-37)
• Public Safety Commission Appointment
• Reschedule January 6, 2020 Council Meeting
ADJOURN
November 18, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 18 19 a
11 18 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Toole County Transportation Safety Committee/DUI Task Force re: Banning the Use of Handheld Cellular Devices in the City of Shelby (pgs 8-9)
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 840 re: Cell Phones (pgs 10-11)
CITY FINANCE OFFICER
• City Judge’s Report, October 2019 (pgs 12-25)
• Bank Account Report (pg 26), Budget Year to Date (pg 27), Vendor Summary (pgs 28-29), Enterprise Funds (pgs 30-33), Statement of Expenditures (pgs 34-58), Revenues (pgs 59-68), Cash Flow Report (pg 69), October 2019
• City of Shelby Delinquent Taxes, 10/31/2019 (pg 70)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Tesla Charging Station
• Water PER
ADJOURN
November 4, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 04 19
APPROVAL OF MINUTES
• Regular Council Meeting, 10/23/19 (pgs 5-6)
APPEARANCE REOUESTS
• Agenda Items / Non-Agenda Items o Tesla Charging Station (pgs 7-17) o Luke LaLiberty, KLJ
CLAIMS REPORT 10/31/19 (pgs 18-31)
BUILDING INSPECTOR
• Building Inspector Report, October 2019 (pg 32)
COMMITTEE REPORTS
• Safety Committee & Employee Quarterly Meeting, 10/23/19 (pg 33)
• Park & Recreation Committee Meeting, 10/28/19 (pg 34-35)
CITY ATTORNEY
• First Addendum to Buy-Sell Agreement for 230 Main Street (pg 36-37)
CITY FINANCE OFFICER
• Payroll Expense by Department, October 2019 (pg 38)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Civic Center Rec Attendant
• Holiday Office Closures (Day after Thanksgiving and Christmas Eve)
• Wellfield Change Order #3 (pgs 39-44)
ADJOURN
October 23, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 23 19 a
10 23 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 10/07/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2008 re: Intent to Sell Certain City of Shelby Real Property to Silver Key, LLC (pg 7)
CITY FINANCE OFFICER
• City Judge’s Report, September 2019 (pgs 8-20)
• Bank Account Report (pg 21), Budget Year to Date (pg 22), Vendor Summary (pgs 23-24), Enterprise Funds (pgs 25-28), Statement of Expenditures (pgs 29-53), Revenues (pgs 54-63), Cash Flow Report (pg 64), Project Budgets (pg 65), September 2019
• City of Shelby Delinquent Taxes, 9/30/2019 (pg 66)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stormwater Phase 2 Change Order #1 (pg 67-69)
• Traffic Control [corner of 5th St S and 9th Ave S and corner of 6th Ave S and 5th St S] (pg 70)
• Flowable Fill for Crossings that Tie into Highway 2
ADJOURN
October 11, 2019
12 P.M
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
CITY FINANCE OFFICER
CITY SUPERINTENDENT
Pool Gutter Bid Award
Flowable Fill For Hwy 2 Laterals
OTHER MATTERS
ADJOURN
October 7, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 07 19
APPROVAL OF MINUTES
• Regular Council Meeting, 9/16/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items
CLAIMS REPORT 9/30/19 (pgs 77-22)
BUILDING INSPECTOR
• Building Inspector Report, September 2019 (pg 23)
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
• Payroll Expense by Department, September 2019 (pg 24)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stop Signs [corner of 5th St So and 9th Ave S and corner of 6th Ave S and 5th St S] (pgs 25-27)
• Marias Livestock Association
• Review of Source Water Protection Plan
• Reschedule 10/21 Council meeting to 10/23
• Arbor Day Proclamation (pg 28)
• 3rd Street Lateral
• Wellfield Bid Award (pg 29)
ADJOURN
September 16, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 16 19 a
09 16 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 09/03/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 2007 re: Cancel General Election (pg 9)
CITY FINANCE OFFICER
• City Judge’s Report, August 2019 (pgs 10-26)
• Bank Account Report (pg 27), Budget Year to Date (pg 28), Vendor Summary (pgs 29-30), Enterprise Funds (pgs 31-34), Statement of Expenditures (pgs 35-59), Revenues (pgs 60-69), Cash Flow Report (pg 70), Project Budgets (pg 71), August 2019
• City of Shelby Delinquent Taxes, 8/31/2019 (pg 72)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Screen Tops Bid (pg 73)
ADJOURN
September 3, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 03 19 a
08 19 19 b
09 03 19 c
OPEN PUBLIC HEARING
• Special Assessments
• Budget FY 2019-20
COMMUNITY DECAY FOR PROPERTIES OWNED BY:
• Dick Miller, 327 Galena St
• Dennis Knickerbocker, 321 7th Ave S
• Rena Petersen, 341 7th Ave S
• Teddy Mierzwinski, 735 Teton Ave
APPROVAL OF MINUTES
• Regular Council Meeting, 8/19/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items – Kaden Haight, Eagle Scout Project
CLOSE PUBLIC HEARING
CLAIMS REPORT 8/31/19 (pgs 8-23)
BUILDING INSPECTOR
• Building Inspector Report, July 2019 – No permits issued in August (pg 24)
• Cactus Lane Street Closure (pgs 25-28)
COMMITTEE REPORTS
• Park & Rec Committee Report, 8/26/19 (pgs 29-30)
CITY ATTORNEY
• Resolution No. 1992– Sidewalk Assistance Funding Program (pgs 31-32)
• Resolution No. 1995 (2nd rdg) re: Assessing FY 2019 Street Maintenance (pgs 33-34)
• Resolution No. 1996 (2nd rdg) re: Assessing FY 2019 Park Maintenance (pg 35)
• Resolution No. 1997 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 36)
• Resolution No. 1998 (2nd rdg) re: Assessing FY 2019 Lighting Maintenance (pg 37)
• Resolution No. 2003 re: Fixing the Tax Levy for FY Ending 6/30/20 (pg 38)
• Resolution No. 2004 re: TBID Lodging Fee Increase (pg 39)
• Resolution No. 2005 re: Requesting Distribution of Bridge & Road Safety & Accountability Program Funds (pgs 40-41)
• Resolution No. 2006 re: Weed Liens (pg 42)
• Amending Personnel Policy to Require City Residency
CITY FINANCE OFFICER
• Payroll Expense by Department, August 2019 (pg 43)
• FY 20 Budget (pgs 44-125)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Offers to Purchase Williamson Building (pgs 126-128)
• Shelby Storm Water Change Order #6 (pgs 129-133)
ADJOURN
August 19, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 19 19 a
08 19 19 b
OPEN PUBLIC HEARING
• Budget FY 2019-20
• Special Assessments
FY 2019-20 Final Budget
APPROVAL OF MINUTES
• Regular Council Meeting, 08/05/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Dennis Knickerbocker
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 1995 (1st rdg) re: Assessing FY 2019 Street Maintenance (pgs 9-10)
• Resolution No. 1996 (1st rdg) re: Assessing FY 2019 Park Maintenance (pg 11)
• Resolution No. 1997 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg 12)
• Resolution No. 1998 (1st rdg) re: Assessing FY 2019 Lighting Maintenance (pg 13)
• Resolution No. 2000 re: Manufacturing Bond (pg 14)
• Resolution No. 2002 re: Water, Sewer, Garbage Liens (pg 15)
CITY FINANCE OFFICER
• City Judge’s Report, July 2019 (pgs 16-34)
• Bank Account Report (pg 35), Budget Year to Date (pg 36), Vendor Summary (pgs 37-38), Enterprise Funds (pgs 39-42), Statement of Expenditures (pgs 43-67), Revenues (pgs 68-76), Cash Flow Report (pg 77), Project Budgets (pg 78), July 2019
• City of Shelby Delinquent Taxes, 7/31/2019 (pg 79)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Army Corp of Engineers WORDA Grant Update
• 12th Street Paving
ADJOURN
August 5, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 05 19 a
08 05 19 b
08 05 19 c
OPEN PUBLIC HEARING re: Application to MDOC Local Assistance Program
OPEN SHOW CAUSE HEARINGS – Community Decay for properties owned by:
• Dick Miller, 327 Galena St (pgs 5-12)
• Dennis Knickerbocker, 321 7th Ave S (pgs 13-21)
• Rena Petersen, 341 7th Ave S (pgs 22-29)
• Teddy Mierzwinski, 735 Teton Ave (pgs 30-35)
APPROVAL OF MINUTES
• Regular Council Meeting, 715/19 (pgs 36-38)
• Special Budget Meeting, 7/22/19 (pg 39)
APPEARANCE REQUESTS
• Agenda Items / Non-Agenda Items
CLOSE PUBLIC HEARING
CLOSE SHOW CAUSE HEARINGS
CLAIMS REPORT 7/31/19 (pgs 40-53)
BUILDING INSPECTOR
• Building Inspector Revenue Report, FY 2018-19 (pg 54)
COMMITTEE REPORTS
• Safety Committee Report & Employee Quarterly Meeting, 7/17/19 (pg 55)
CITY ATTORNEY
• Resolution No. 1994 re: Application to MDOC Local Assistance Program (pg 56)
• Resolution No. 1999 re: Sewer Project Bond (pgs 57-111)
• Resolution No. 2001 re: Intent to Sell Certain City of Shelby Real Property to Darryl Vandekop (pgs 112-117)
• Ordinance No 839 (2nd rdg) re: Revising Animal Control (pgs 118-124)
CITY FINANCE OFFICER
• Payroll Expense by Department, July 2019 (pg 125)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stores Fence Variance (Diagram)
• Lance Stewart – Water Sponsor
• 3rd Street Lateral (pgs 126-128)
• Task Order Amendment – Shelby Storm Water Improvements (pgs 129-131)
• City Property for Sale – Williamson Building & Rainbow Hotel
• Airport Water Line
ADJOURN
July 23, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 23 19 Special Meeting
CITY FINANCE OFFICER
• Preliminary Budget FY 20
CITY SUPERINTENDENT
OTHER MATTERS
• Mini Loader Purchase
• 12th Street Repair
• Chip Seal & Road Reconstruction Bid Award
• Asphalt Bid Award
ADJOURN
July 15 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 15 19 a
07 15 19 b
OPEN PUBLIC HEARING
• Fence Variance – Jeff & Tiffany Stores (pgs 5-6)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/01/19 (pgs 7-9)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS (End of Year Batch) (pgs 10-15)
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No 839 (1st rdg) re: Revising Animal Control (pgs 16-22)
CITY FINANCE OFFICER
• City Judge’s Report, June 2019 (pgs 23-43)
• Bank Account Report (pg 44), Budget Year to Date (pg 45), Vendor Summary (pgs 46-47), Enterprise Funds (pgs 48-51), Statement of Expenditures (pgs 52-76), Revenues (pgs 77-87), Cash Flow Report (pg 88), Project Budgets (pg 89), June 2019
• City of Shelby Delinquent Taxes, 6/30/2019 (pg 90)
• FY 20 Preliminary Budget (Handout)
CITY SUPERINTENDENT
• New Equipment: Mini Loader (to replace Bobcat), Snow Push, Asphalt Planer (Zipper), Broom Box to Collect Millings
COMMUNITY DEVELOPMENT DIRECTOR
• Montana Office of Tourism Grant Program
• Montana Department of Commerce Community Development Division Delivering Local Assistance Program
OTHER MATTERS
• Asphalt Bid Award
• Carousel Ownership/Management
ADJOURN
July 1 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 01 19 a
07 01 19 b
07 01 19 c
OPEN SHOW CAUSE HEARINGS — Community Decay for properties owned by:
Dick Miller, 327 Galena St (pgs 5-13)
Dennis Knickerbocker, 321 7th Ave S (pgs 14-22)
Rena Petersen, 341 7th Ave S (pgs 23-30)
Teddy Mierzwinski, 735 Teton Ave (pgs31-41)
APPROVAL OF MINUTES
• Regular Council Meeting, 6/17/19 (pgs 42-44)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE SHOW CAUSE HEARINGS
CLAIMS REPORT 6/30/19 (pgs 45-58)
BUILDING INSPECTOR
• Building Inspector Report — No permits issued
COMMITTEE REPORTS
CITY ATTORNEY
• Draft Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 59-60)
• Resolution No. 1993 re: Curb Stop Repair Liens (pg 61)
• OMR Agreement (pgs 62-70)
• Wellfield Funding Agreement (pgs71-87)
CITY FINANCE OFFICER
• Payroll Expense by Department, June 2019 (pg 88)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 3-year Cleaning Contract
• Fire Hall Roof (pgs 89-92)
• Swimming Pool Roof (pgs 93-95)
Construction & Maintenance Agreement with MDT re: Conrad-Shelby ADA Upgrades (pgs 96-108)
3rd Street Lateral Cost Estimate (pg 109)
City Owned Property (pgs 110-114)
• Part-time to Full-time Civic Center Manager • Memorial Tree Donation — Opal Larson (pg 115)
ADJOURN
June 17 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 17 19 A
06 17 19 B
06 17 19 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 06/03/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 8-9)
• MOU – Marias Care Center
CITY FINANCE OFFICER
• City Judge’s Report, May 2019 (pgs 10-27)
• Bank Account Report (pg 28), Budget Year to Date (pg 29), Vendor Summary (pgs 30-31), Enterprise Funds (pgs 32-35), Statement of Expenditures (pgs 36-60), Revenues (pgs 61-70), Cash Flow Report (pg 71), Project Budgets (pg 72), May 2019
• City of Shelby Delinquent Taxes, 5/31/2019 (pg 73)
• Audit Proposals for FY 2019, 2020, 2021 (pgs 74-88)
CITY SUPERINTENDENT
• Concrete Bid – Town Pump repair
COMMUNITY DEVELOPMENT DIRECTOR
• TBID 2019-2020 Work Plan (pgs 89-92)
OTHER MATTERS
• Yeagley Planning Service Contract (pgs 93-97)
• Food Pantry Contract (pgs 98-102)
• Service Worker Hire
• Gate Valve – NCMRWA
• Street Repairs – HS & G
• Street Light – Coyote Hills
• City Owned Properties (pg 103)
• Swimming Pool Roof
• Swimming Pool Walls
• 2nd St S & 5th Ave S – Stop sign (pg 104)
• Update SCADA System (pgs 105-108)
ADJOURN
June 3 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 03 19 a
06 03 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 5/20/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items – Tanner Tustian, Eagle Scout Project
• Non-Agenda Items
CLAIMS REPORT 5/31/19 (pgs 9-25)
BUILDING INSPECTOR
• Building Inspector Report, 05/31/19 (pg 26)
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 5/28/19 (pgs 27-31)
CITY ATTORNEY
• Resolution No. 1992 re: Sidewalk Funding Assistance Program (pgs 32-33)
CITY FINANCE OFFICER
• Payroll Expense by Department, May 2019 (pg 34)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Community Development Director Report (pg 35)
OTHER MATTERS
• Pool Bid Award – Ventilation (pgs 36-47)
• Mary Allison Park – Irrigation Bids (pgs 48-49)
• Shelby Carousel Parking Lot Use
• MDT Construction Agreement (pgs 50-71)
• CAT Scraper Tires (pg 72)
• Tanner Tustian Eagle Scout Project – Lake Shel-oole Baseball Complex
• 5/8” Water Meter Purchase (pg 73)
• 2” Water Meter Purchase (pg 73)
ADJOURN
May 20 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 20 19 a
05 20 19 b
05 20 19 c
OPEN PUBLIC HEARING
• Fence Variance – Robert Luquette (pg 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 05/06/19 (pgs 6-8)
APPEARANCE REQUESTS
• Agenda Items – Barry Damschen
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No. 838 (2nd rdg) re: Community Decay (pgs 9-10)
• Resolution No. 1991 re: Authorization to Submit TSEP Infrastructure Planning Grant Application (pg 11)
CITY FINANCE OFFICER
• City Judge’s Report, April 2019 (pgs 12-32)
• Bank Account Report (pg 33), Budget Year to Date (pg 34), Vendor Summary (pgs 35-36), Enterprise Funds (pgs 37-40), Statement of Expenditures (pgs 41-65), Revenues (pgs 66-75), Cash Flow Report (pg 76), Project Budgets (pg 77), April 2019
• City of Shelby Delinquent Taxes, 4/30/2019 (pg 78)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Summer Hires
• Urban Supervisor Reappointment (pg 79)
• Bid Award for Stormwater Phase 2 (pgs 80-83)
• MDT Construction Agreement (pgs 84-105)
• Sidewalks Discussion (pgs 106-115)
• Task Order 6 Amendment (pgs 116-118)
• Swimming Pool TPO Coating (pgs 119-125)
• Stormwater Change Order #5 – BNSF (pgs 126-130)
ADJOURN
May 6 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 06 19 a
05 06 19 b
05 06 19 Correspondence
APPROVAL OF MINUTES
• Regular Council Meeting, 4/15/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Harry Benjamin, Carousel & City Property
CLAIMS REPORT 04/30/19 (pgs 7-23)
BUILDING INSPECTOR
• Building Inspector Report, 04/30/19 (pg 24)
• Community Decay Letters (pgs 25-44)
COMMITTEE REPORTS
• Minutes of Safety Committee & Employee Quarterly Meeting, 4/17/19 (pg 45)
• Minutes of Park & Recreation Committee, 4/29/19 (pgs 46-50)
CITY ATTORNEY
• NCMRWA Marias River Component (a/k/a Shelby South Line) Agreement (pgs 51-59)
• Ordinance No. 838 re: Community Decay (1st rdg) (pgs 60-61)
CITY FINANCE OFFICER
• Payroll Expense by Department, April 2019 (pg 62)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Park & Rec Recommendation re: Meadowlark Park
OTHER MATTERS
• Swimming Pool Roof – Bids (pgs 63-70)
• Swimming Pool Ventilation – Bid (pg 71-82)
• Hot Mix
• Humic Water Extension – Electricity (pgs 83-87)
• MDT Construction Agreement (pgs 88-105)
ADJOURN
April 18 2019
12.00 P.M
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
SOLID WASTE COLLECTOR HIRE
ADJOURN
April 15, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 15 19
04 15 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 04/01/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items – KLJ, Wellfield
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 4/8/19 (pg 8)
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, March 2019 (pgs 9-32)
• Bank Account Report (pg 33), Budget Year to Date (pg 34), Vendor Summary (pgs 35-36), Enterprise Funds (pgs 37-40), Statement of Expenditures (pgs 41-65), Revenues (pgs 66-75), Cash Flow Report (pg 76), Project Budgets (pg 77), March 2019
• City of Shelby Delinquent Taxes, 3/31/2019 (pg 78)
CITY SUPERINTENDENT
• Superintendent’s Report
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Health Rates (pg 79)
• Service Worker Hire
• Humic Bid Award (pgs 80-103)
• City Attorney Contract (pgs 104-106)
• Shelby Well Field – Test Well Results & Alternatives
• Storm Water Change Order
ADJOURN
April 1, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 01 19 a
04 01 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 3/18/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
o Sarah Converse ~ Sweetgrass Development
CLAIMS REPORT 03/31/19 (pgs 7-20)
BUILDING INSPECTOR
• Building Inspector Report, 3/28/19 (pg 21)
COMMITTEE REPORTS
• Minutes of Safety Committee Meeting, 3/20/19 (pg 22)
• Minutes of Park & Recreation Committee, 3/25/19 (pgs 23-24)
CITY ATTORNEY
• Sublease Agreement & Consent re: 555 S Industrial Park Rd (pgs 25-33)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, March 2019 (pg 34)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• North Shelby Water Line – Flesch Farms, Inc
• North Shelby Water Line – Mike Irvin
• Superintendent Hire
• Health Rates (pg 35)
• Appoint Mayor McDermott to voting member for NCMRWA
• Civic Center Repair (pg 36)
• Landfill Gate Purchase (pgs 37-40)
• HydroSolutions (pgs 41-44)
• Well #4 – Well Patch
ADJOURN
March 18
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 18 19 a
03 18 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 03/04/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, February 2019 (pgs 9-31)
• Bank Account Report (pg 32), Budget Year to Date (pg 33), Vendor Summary (pgs 34-35), Enterprise Funds (pgs 36-39), Statement of Expenditures (pgs 40-64), Revenues (pgs 65-74), Cash Flow Report (pg 75), Project Budgets (pg 76), February 2019
• City of Shelby Delinquent Taxes, 2/28/2019 (pg 77)
CITY SUPERINTENDENT
• Superintendent’s Report
• Amendment No. 20 – City of Shelby Landfill Engineering Consulting Services (pg 78)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 3/18/19 KLJ Task Order re: Wellfield Improvements (pgs 79-80)
• 3rd Street Yield Sign (pg 81)
ADJOURN
March 4, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 04 19
APPROVAL OF MINUTES
• Regular Council Meeting, 2/19/19 (pgs 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 02/28/19 (pgs 7-21)
BUILDING INSPECTOR
• Building Inspector Report, no permits issued
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 2/25/19 (pgs 22-31)
o Historic Shelby High Facility Use Agreement
CITY ATTORNEY
CITY FINANCE OFFICER
• Payroll Expense by Department Report, February 2019 (pg 32)
• Annual Landfill Trust Deposit (pgs 33-39)
CITY SUPERINTENDENT
• Superintendent’s Report
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
February 19 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 19 19 a
02 19 19 b
APPROVAL OF MINUTES
• Regular Council Meeting, 02/04/19 (pgs 5-8)
• Special Council Meeting, 02/07/19 (pg 9)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Fire Department
• Minutes of City-County Planning Board Meeting, 2/11/19 (pg 10-15)
CITY ATTORNEY
• City of Shelby/Merchants Assoc./MRE Welcome Sign MOU (pgs 16-17)
CITY FINANCE OFFICER
• City Judge’s Report, January 2019 (pgs 18-42)
• Bank Account Report (pg 43), Budget Year to Date (pg 44), Vendor Summary (pgs 45-46), Enterprise Funds (pgs 47-50), Statement of Expenditures (pgs 51-75), Revenues (pgs 76-85), Cash Flow Report (pg 86), Project Budgets (pg 87), January 2019
• City of Shelby Delinquent Taxes, 1/31/2019 (pg 88)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
SPECIAL EXECUTIVE CITY COUNCIL MEETING
CLOSED TO PUBLIC
February 19, 2019
5:30 P.M.
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
02 19 19 Special Executive Meeting – Closed to Public
EXECUTIVE DISCUSSION
ADJOURN
February 7, 2019
Special City Council Meeting
12:00 P.M.
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIENCE
AUDIT CONTRACT
ADJOURN
February 4, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 04 19
OPEN PUBLIC HEARING
• General Needs Assessment
APPROVAL OF MINUTES
• Regular Council Meeting, 1/22/19 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items – Bloom Medical Marijuana
• Non-Agenda Items
CLAIMS REPORT 01/31/19 (pgs 8-21)
BUILDING INSPECTOR
• Building Inspector Report, no permits issued
• Golf Course Building Permit
COMMITTEE REPORTS
• Minutes of Park & Recreation Committee, 1/28/19 (pgs 22-24)
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No 837 (2nd rdg) re: Removing Conflicting Language from Garbage Rates (pg 25)
• Resolution No. 1990 re: Budgetary Authority Resolution for The CDBG Program Grant (pg 26)
• Interlocal Agreements re: Garbage / Kevin & Sunburst
• Commercial Dumping Fees
CITY FINANCE OFFICER
• Payroll Expense by Department Report, January 2019 (pg 27)
CITY SUPERINTENDENT
• Superintendent’s Report (pg 33)
• Landfill Policy re: Seasonal Opening
COMMUNITY DEVELOPMENT DIRECTOR
• MLIA Grant Opportunity
• Preservation – scope of work review (pgs 28-30)
• ICS Class (pg 31)
OTHER MATTERS
• Vote for Ward 3 Council Seat
• Oath of Office
• Councilman Heaton Absences (pg 32)
ADJOURN
January 22, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 22 19 a
01 22 19 b
01 22 19 c
APPROVAL OF MINUTES
• Regular Council Meeting, 01/09/19 (pgs 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Stephanie Hurley, Crime Victim Advocate Program
• David Irvin, Northern Transit Interlocal
COMMITTEE REPORTS
• Law Enforcement Report
• Fire Department
• Minutes of City-County Planning Board Meeting, 1/14/19 (pg 9)
• Minutes of Safety Committee Meeting & Employee Quarterly Meeting, 1/16/19 (pg 10)
CITY ATTORNEY
• Ordinance No. 836 (2nd rdg) re: Garbage Rates (pg 11)
• Ordinance No. 837 (1st rdg) re: Removing Conflicting Language from Garbage Rates (pg 12)
CITY FINANCE OFFICER
• City Judge’s Report, December 2018 (pgs 13-23)
• Bank Account Report (pg 24), Budget Year to Date (pg 25), Vendor Summary (pgs 26-27), Enterprise Funds (pgs 28-31), Statement of Expenditures (pgs 32-56), Revenues (pgs 57-66), Cash Flow Report (pg 67), Project Budgets (pg 68), December 2018
• City of Shelby Delinquent Taxes, 12/31/18 (pg 69)
CITY SUPERINTENDENT
• Superintendent’s Report, 01/22/19
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Declaration of Vacancy – Ward #3
• Council Member Moritz out of town
• MDT Construction Agreement – Main Street (pgs 70-82)
• MDT Construction Agreement – Shelby North (pgs 83-94)
• KLJ Change Order No. 4 – Shelby Storm Water Improvements Project (pgs 95-96)
ADJOURN
January 9, 2019
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 09 19 a
01 09 19 b
01 09 19 Handout -Shelby Funding Agreement
APPROVAL OF MINUTES
• Regular Council Meeting, 12/17/18 (pgs 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 12/31/18 (pgs 8-24)
BUILDING INSPECTOR
• Building Inspector Report, December 2018 (pg 25)
COMMITTEE REPORTS
• Safety Committee Meeting, 12/19/18(pg 26)
CITY ATTORNEY
• 13th Street O&M Agreement (pgs 27-36)
• Ordinance No 835 – (2nd rdg) re: Amending Title 8, Chapter 1, Shelby Volunteer Fire Dept (pg 37)
• Ordinance No 836 – (1st rdg) re: Garbage Rates (pg 38)
CITY FINANCE OFFICER
• Payroll Expense by Department Report, December 2018 (pg 39)
• Water Loans (pgs 40-46)
CITY SUPERINTENDENT
• Superintendent’s Report (pg 47)
• Landfill Policy, May-Sept
• John Deere Gater (pgs 48-49)
• City Service Worker Recommendation – Colton T. Lampert
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Casey – resignation
• MDT Construction Agreement – Main Street (pgs 50-62)
• MDT Construction Agreement – Shelby North (pgs 63-74)
• Shelby Volunteer Fire Department 2019 Officers (pg 75)
• Crime Victim Advocate Program MOU
• NCMRWA/Shelby Funding Agreement – Review
ADJOURN