AGENDA
CITY COUNCIL MEETING
CITY OF SHELBY
September 15, 2025
6.30 PM
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
09 15 25 Council Packet
OPEN PUBLIC HEARING
• Closing Streets and Alleys, Short Pleasant View Addition
• Joint City-County Resolution for NETA Name
APPROVAL OF MINUTES
· Regular Council Meeting, 09/02/25 (pgs. 5-7)
CLOSE PUBLIC HEARING
APPEARANCE REQUESTS
· Agenda Items
· Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
· City Judge’s Report, August 2025 (pgs. 8-24)
· Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Statement of Expenditures (pgs. 27-48), Statement of Revenues (pgs. 49-57), Enterprise Funds (pgs. 58-61), Vendor Summary (pgs. 62-63), Cash Flow Report (pg. 64), August 2025
· City of Shelby Appointed Board Member for Northern Transit Interlocal – Logan Fehlers (pg. 65)
· Sludge Removal Award (pg. 66)
· Ash Build Market Rate House Plumbing Bid (pg. 67)
· Great West Task Order No. 9 Amendment No. 1 – Field Work (pgs. 68-69)
CITY ATTORNEY
• Resolution No. 2127 re: Close Alley, Short Pleasant View Addition (pgs. 70-72)
• Resolution No. 2128 re: Close Street, Short Pleasant View Addition (pgs. 73-75)
• Resolution No. 2129 re: Close Alley, Short Pleasant View Addition (pgs. 76-78)
• Resolution No. 2130 re: Close Street, Short Pleasant View Addition (pgs. 79-81)
• Resolution No. 2131 re: Close Alley, Short Pleasant View Addition (pgs. 82-84)
• Resolution No. 2132 re: Close Street, Short Pleasant View Addition (pgs. 85-87)
• Resolution No. 2133 re: Close Alley, Short Pleasant View Addition (pgs. 88-90)
• Resolution No. 2135 re: Joint City-County Resolution for NETA Names (pgs. 91-92)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
09 02 25 Council Packet
OPEN PUBLIC HEARING
City Assessments and Budget
HOME Investment Partnership Program
APPROVAL OF MINUTES
· Regular Council Meeting, 8/18/25 (pgs. 6-9)
CLOSE PUBLIC HEARING
APPEARANCE REQUESTS
· Agenda Items
· Non-Agenda Items – Norman Nelson
CLAIMS REPORT 8/31/2025 (pgs. 10-23)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• Resolution No. 2116 (2nd rdg) re: Assessing FY 2026 Lighting Maintenance (pg. 24)
• Resolution No. 2117 (2nd rdg) re: Assessing FY 2026 Street Maintenance (pg. 25)
• Resolution No. 2118 (2nd rdg) re: Assessing FY 2026 Park Maintenance (pg. 26)
• Resolution No. 2119 (2nd rdg) re: Setting the Tax Levy FY 2026 (pg. 27)
• Resolution No. 2121 re: Authorizing Submission of HOME application (pg. 28)
• Final Budget, FY 2025-26 (pgs. 29-107)
CITY ATTORNEY
• Resolution No. 2122 re: Subordination Agreement for 830 10th St So (pgs. 108-115)
• Resolution No. 2123 re: Canceling the Municipal General Election, Eric Tokerud – Mayor (pgs. 116-117)
• Resolution No. 2124 re: Canceling the Municipal General Election, Jayce Yarn – Council person (pgs. 118-119)
• Resolution No. 2125 re: Canceling the Municipal General Election, Pat Frydenlund – Council person (pgs. 120-121)
• Resolution No. 2126 re: Canceling the Municipal General Election, Joe Flesch – Council person (pgs. 122-123)
• Ordinance No. 858 (2nd rdg) re: Amending the Zoning Code (pgs. 124-127)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
08 18 25 Council Packet A
08 18 25 Council Packet B
OPEN PUBLIC HEARING
• City Assessments and Budget (pg. 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 08/04/25 (pgs. 6-7)
CLOSE PUBLIC HEARING
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, July 2025 (pgs. 8-19)
• Bank Account Report (pg. 20), Budget Year to Date (pg. 21), Statement of Expenditures (pgs. 22-43), Statement of Revenues (pgs. 44-51), Enterprise Funds (pgs. 52-55), Vendor Summary (pgs. 56-57), Cash Flow Report (pg. 58), July 2025
• Resolution No. 2116 (1st rdg) re: Assessing FY 2026 Lighting Maintenance (pg. 59)
• Resolution No. 2117 (1st rdg) re: Assessing FY 2026 Street Maintenance (pg. 60)
• Resolution No. 2118 (1st rdg) re: Assessing FY 2026 Park Maintenance (pg. 61)
• Resolution No. 2119 (1st rdg) re: Setting the Tax Levy FY 2026 (pg. 62)
• Resolution No. 2120 re: Utility Liens (pg. 63)
• Preliminary Budget, FY 2025-26 (pgs. 64-142)
• Great West Task Order No. 7 Amendment No. 2 Wastewater Project (pgs. 143-145)
• Great West Amendment 1, Task Order No. 11 – Landfill Operational Assistance, Groundwater/Methane Monitoring (pgs. 146-147)
• Great West Change Order No. 2 re: City of Shelby Airport Tank (pgs. 148-152)
• Market Rate Home Bid (pgs. 153-157)
CITY ATTORNEY
• Resolution No. 2109 re: Intent to Close Alley, Short Pleasant View Addition (pg. 158)
• Resolution No. 2110 re: Intent to Close Street, Short Pleasant View Addition (pg. 159)
• Resolution No. 2111 re: Intent to Close Alley, Short Pleasant View Addition (pg. 160)
• Resolution No. 2112 re: Intent to Close Street, Short Pleasant View Addition (pgs. 161)
• Resolution No. 2113 re: Intent to Close Alley, Short Pleasant View Addition (pg. 162)
• Resolution No. 2114 re: Intent to Close Street, Short Pleasant View Addition (pg. 163)
• Resolution No. 2115 re: Intent to Close Alley, Short Pleasant View Addition (pg. 164)
• Ordinance No.858 (1st rdg) re: Amending the Zoning Code (pgs. 165-168)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
OPEN PUBLIC HEARING
08 04 25 Council Packet
• Proposed Ordinance 858 re: Amending City of Shelby Zoning Code (pgs. 5-33)
APPROVAL OF MINUTES
· Regular Council Meeting, 7/21/25 (pgs. 34-35)
CLOSE PUBLIC HEARING
APPEARANCE REQUESTS
· Agenda Items
· Non-Agenda Items
CLAIMS REPORT 7/31/2025 (pgs. 36-50)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• TBID Work Plan, 2025-26 (pgs. 51-52)
CITY ATTORNEY
• Facility Use Permit with Dick Irvin, Inc re: SE Front Street Track Extension (pgs. 53-57)
• Memorandum of Understanding with Dick Irvin, Inc re: SE Front Street Track Extension (pgs. 58-60)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
07 21 25 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 07/07/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT (FY 2024-25 End of Year Batch) (pgs. 7-9)
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, June 2025 (pgs. 10-18)
• Bank Account Report (pg. 19), Budget Year to Date (pg. 20), Statement of Expenditures (pgs. 21-42), Statement of Revenues (pgs. 43-51), Enterprise Funds (pgs. 52-55), Vendor Summary (pgs. 56-57), Cash Flow Report (pg. 58), June 2025
CITY ATTORNEY
• Resolution No. 2107 re: Accepting Gift of Memorial Bench at Krysko Park (pgs. 59-60)
• Resolution No. 2108 re: Referring Draft Ordinance No. 858 to the City of Shelby Zoning Commission (pgs. 61-64)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
07 07 25 Council Packet
APPROVAL OF MINUTES
Regular Council Meeting, 6/16/25 (pgs. 5-7)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
CLAIMS REPORT 6/30/2025 (pgs. 8-21)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• Recommendation to Award – Backup Generators (pgs. 22-28)
• Contract for Janitorial Services (pgs. 29-31)
• 3 Yard Containers (pg. 32)
CITY ATTORNEY
• Resolution No. 2105 re: Board of Adjustment & Zoning Commission (pg. 33)
• Resolution No. 2106 re: Approving Modification of Real Estate Purchase Agreement for 634 Granite Ave (pgs. 34-36)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
06 16 25 Council Packet
OPEN PUBLIC HEARING
• Zoning Recently Annexed Property
APPROVAL OF MINUTES
• Regular Council Meeting, 06/02/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CLOSE PUBLIC HEARING
CITY FINANCE OFFICER
• City Judge’s Report, May 2025 (pgs. 7-16)
• Bank Account Report (pg. 17), Budget Year to Date (pg. 18), Statement of Expenditures (pgs. 19-40), Statement of Revenues (pgs. 41-48), Enterprise Funds (pgs. 49-52), Vendor Summary (pgs. 53-54), Cash Flow Report (pg. 55), May 2025
• Landfill Compactor Purchase (pgs. 56-69)
• Loan Application for Landfill Compactor
CITY ATTORNEY
• Updates to Personnel Policy (pg. 70)
• Employee Safety Memo (pgs. 71-73)
• Resolution No. 2104 re: Designating Recently Annexed Property as Rural Residential for Zoning Purposes (pgs. 74-75)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
06 02 25 Council Packet
APPROVAL OF MINUTES
· Regular Council Meeting, 5/19/25 (pgs. 5-6)
APPEARANCE REQUESTS
· Agenda Items
· Non-Agenda Items
CLAIMS REPORT 5/31/2025 (pgs. 7-21)
COMMITTEE REPORTS
CITY FINANCE OFFICER
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
05 19 25 Council Packet A
05 19 25 Council Packet B
APPROVAL OF MINUTES
• Regular Council Meeting, 5/05/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, April 2025 (pgs. 7-20)
• Bank Account Report (pg. 21), Budget Year to Date (pg. 22), Statement of Expenditures (pgs. 23-44), Statement of Revenues (pgs. 45-52), Enterprise Funds (pgs. 53-56), Vendor Summary (pgs. 57-58), Cash Flow Report (pg. 59), April 2025
• Shelby Storm Change Orders #2 and #3 (pgs. 60-68)
• Paving (pgs. 69-70)
CITY ATTORNEY
• Release of Mortgage – Bitterroot Property (pgs. 71-72)
• Resolution No. 2103 re: Annexing Real Property by Petition (pgs. 73-116)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
05 05 25 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 4/21/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 4/30/2025 (pgs. 7-22)
COMMITTEE REPORTS
CLOSE PUBLIC HEARING
CITY FINANCE OFFICER
• Paving (pgs. 23-27)
• Swimming Pool Windows (pg. 28)
• Roxy Marquee
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
04 21 25 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 4/07/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, March 2025 (pgs. 7-19)
• Bank Account Report (pg. 20), Budget Year to Date (pg. 21), Statement of Expenditures (pgs. 22-44), Statement of Revenues (pgs. 45-52), Enterprise Funds (pgs. 53-56), Vendor Summary (pgs. 57-58), Cash Flow Report (pg. 59), March 2025
• Health Insurance Increase
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 07 25 Council Packet
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
APPROVAL OF MINUTES
• Regular Council Meeting, 3/17/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 3/31/2025 (pgs. 7-23)
COMMITTEE REPORTS
CLOSE PUBLIC HEARING
CITY FINANCE OFFICER
CITY ATTORNEY
• Neta Track Use Agreement (pgs. 24-28)
• Construction Lease – BNSF (pgs. 29-60)
• Industry Track Agreement – BNSF (pgs. 61-73)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 17 25 Council Packet
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
APPROVAL OF MINUTES
• Regular Council Meeting, 3/03/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, February 2025 (pgs. 7-16)
• Bank Account Report (pg. 17), Budget Year to Date (pg. 18), Statement of Expenditures (pgs. 19-40), Statement of Revenues (pgs. 41-48), Enterprise Funds (pgs. 49-52), Vendor Summary (pgs. 53-54), Cash Flow Report (pg. 55), February 2025
• Annual Landfill Trust Deposit (pg. 56)
CITY ATTORNEY
• Resolution No. 2102 re: Order to Vacate, 744 Roosevelt Hwy (pg. 57)
• Quit Claim Deed, 434 6th Ave S (pg. 58)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 03 25 Council Packet
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
OPEN PUBLIC HEARING
• Show Cause Hearing re: Dangerous Building, 744 Roosevelt Hwy (pgs. 5-17)
APPROVAL OF MINUTES
• Regular Council Meeting, 2/18/25 (pgs. 18-19)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 2/28/2025 (pgs. 20-34)
COMMITTEE REPORTS
• Minutes of Park & Rec Committee Meeting, 2/24/25 (pg. 35)
CLOSE PUBLIC HEARING
CITY FINANCE OFFICER
CITY ATTORNEY
•Roxy Lease (pgs. 36-50)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 18 25 Council Packet
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
APPROVAL OF MINUTES
• Regular Council Meeting, 2/03/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Planning Board Minutes, 2/10/25 (pg. 7)
CITY FINANCE OFFICER
• City Judge’s Report, January 2025 (pgs. 8-20)
• Bank Account Report (pg. 21), Budget Year to Date (pg. 22), Statement of Expenditures (pgs. 23-44), Statement of Revenues (pgs. 45-52), Enterprise Funds (pgs. 53-56), Vendor Summary (pgs. 57-58), Cash Flow Report (pg. 59), January 2025
• Wellfield Maintenance (hand-out)
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 03 25 Council Packet
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
APPROVAL OF MINUTES
· Regular Council Meeting, 1/21/25 (pgs. 5-6)
APPEARANCE REQUESTS
· Agenda Items
· Non-Agenda Items
CLAIMS REPORT 1/31/2025 (pgs. 7-22)
COMMITTEE REPORTS
CITY FINANCE OFFICER
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
01 21 25 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 1/08/25 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, December 2024 (pgs. 7-13)
• Bank Account Report (pg. 14), Budget Year to Date (pg. 15), Vendor Summary (pgs. 16-17), Enterprise Funds (pgs. 18-21), Statement of Expenditures (pgs. 22-43), Revenues (pgs. 44-51), Cash Flow Report (pg. 52), December 2024
• MRE Electric Line Relocation – SE Front Street Track Extension (pgs. 53-57)
• 634 Granite Buy-Sell (pgs. 58-67)
CITY ATTORNEY
• Ordinance No. 857 (2nd rdg) re: Ordinance Mandating Secondhand Dealers Upload All Transactions to a Designated Law Enforcement Database (pg. 68)
CITY SUPERINTENDENT
OTHER MATTERS
• Public Safety Commission – Re-appoint Joe Pehan and Dan Whitted (pg. 69)
• Appointment of a City Representative to the City-County Planning Board
ADJOURN
January 8, 2025
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
01 08 25 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 12/16/24 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 12/31/24 (pgs. 7-23)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• Ordinance No. 857 (1st rdg) re: Ordinance Mandating Secondhand Dealers Upload All Transactions to a Designated Law Enforcement Database (pg. 24)
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• Re-Appointment of Elisha Dempsey to Toole County Conservation District Urban Delegate for City of Shelby (pg. 25)
ADJOURN
December 16, 2024
12-16-24 City of Shelby Regular Council Audio Meeting
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
12 16 24 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 12/2/2024 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, November 2024 (pgs. 7-15)
• Bank Account Report (pg. 16), Budget Year to Date (pg. 17), Vendor Summary (pgs. 18-19), Enterprise Funds (pgs. 20-23), Statement of Expenditures (pgs. 24-45), Revenues (pgs. 46-53), Cash Flow Report (pg. 54), November 2024
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• Noon Closing on Christmas Eve
• Electrical Bid for Shop (pgs. 55-57)
ADJOURN
12-02-24 City of Shelby Regular Council Audio Meeting
ROLL CALL OF MEMBERS
12 02 24 Council Packet
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
APPROVAL OF MINUTES
• Regular Council Meeting, 11/18/24 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 11/30/24 (pgs. 8-22)
COMMITTEE REPORTS
Park & Rec Committee Meeting Minutes, 11/25/24 (pgs. 23-24)
CITY FINANCE OFFICER
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
Local Government Study Commissioners Appointment Oath of Office – Ron Buck, Bill Hunt, Caydon Keller
Repairs to the 2004 Kenworth Blue End Dump (pgs. 25-27)
ADJOURN
November 18, 2024
11-18-24 City of Shelby Regular Council Audio Meeting
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
11 18 24 Council Packet
SHOW CAUSE HEARING
• Show Cause Hearing re: Russell Matthews, 515 5th Ave S (pgs. 5-10)
APPROVAL OF MINUTES
• Regular Council Meeting, 11/04/2024 (pgs. 11-12)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE SHOW CAUSE HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, October 2024 (pgs. 13-28)
• Bank Account Report (pg. 29), Budget Year to Date (pg. 30), Vendor Summary (pgs. 31-32), Enterprise Funds (pgs. 33-36), Statement of Expenditures (pgs. 37-58), Revenues (pgs. 59-66), Cash Flow Report (pg. 67), October 2024
• Local Government Study Commissioners Appointment
• Ex Officio Appointment
• Track Expansion Bid
CITY ATTORNEY
• Ordinance No. 855 (2nd rdg) re: Amending Shelby City Code 4-5-2 to Extend Liability to Lessees and Assignees of Property on Which Junk Vehicles are Located (pgs. 68-69)
• Ordinance No. 856 (2nd rdg) re: Amending Shelby City Code 4-5-3 for the Purpose of Clarification (pgs. 70-71)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
November 4, 2024
11-04-24 City of Shelby Regular Council Audio Meeting
ROLL CALL OF MEMBERS
11 04 24 a Council Packet
11 04 24 b Council Packet
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
SHOW CAUSE HEARING
• Show Cause Hearing re: Russell Matthews, 515 5th Ave S (pgs. 5-10)
APPROVAL OF MINUTES
• Regular Council Meeting, 10/21/24 (pgs. 11-12)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE SHOW CAUSE HEARING
CLAIMS REPORT 10/31/24 (pgs. 13-29)
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 10/28/24 (pgs. 30-31)
CITY FINANCE OFFICER
• Resolution No. 2101 re: Adopting the 2023 Montana Central Region Hazard Mitigation Plan (pgs. 32-82)
CITY ATTORNEY
• Ordinance No. 855 (1st rdg) re: Amending Shelby City Code 4-5-2 to Extend Liability to Lessees and Assignees of Property on Which Junk Vehicles are Located (pgs. 83-84)
• Ordinance No. 856 (1st rdg) re: Amending Shelby City Code 4-5-3 for the Purpose of Clarification (pgs. 85-86)
CITY SUPERINTENDENT
OTHER MATTERS
• Day after Thanksgiving Closure
• Stop Sign at Intersection of 12th Ave N & 3rd St N
ADJOURN
10-21-24 City of Shelby Regular Council Audio Meeting
October 21, 2024
ROLL CALL OF MEMBERS
10 21 24 Council Packet
PLEDGE OF ALLEGIANCE
POLICY ON CONDUCT AND MANNER OF ADDRESSING COUNCIL
OPEN PUBLIC HEARING
• Show Cause Hearing re: Russell Matthews, 515 5th Ave S (pgs. 5-10)
APPROVAL OF MINUTES
• Regular Council Meeting, 10/07/2024 (pgs. 11-12)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 10/15/24 (pg. 13)
CITY FINANCE OFFICER
• City Judge’s Report, September 2024 (pgs. 14-24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-54), Revenues (pgs. 55-62), Cash Flow Report (pg. 63), September 2024
• Roxy Bids Approval
CITY ATTORNEY
• Fences and Barriers Information (pgs. 64-65)
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
10-7-2024 City of Shelby Regular Council Audio Meeting
October 7, 2024
ROLL CALL OF MEMBERS
10 07 24 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 9/16/24 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 9/30/24 (pgs. 7-23)
COMMITTEE REPORTS
CITY FINANCE OFFICER
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• Façade repairs
• Roxy Concessions – Popcorn Machine (pg. 24)
• Containers & Dumpsters (pgs. 25-26)
ADJOURN
09-16-2024 City of Shelby Regular Council Audio Meeting
September 16, 2024
ROLL CALL OF MEMBERS
09 16 24 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 09/03/2024 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 9/9/24 (pg. 8)
CITY FINANCE OFFICER
• City Judge’s Report, August 2024 (pgs. 9-18)
• Bank Account Report (pg. 19), Budget Year to Date (pg. 20), Vendor Summary (pgs. 21-22), Enterprise Funds (pgs. 23-26), Statement of Expenditures (pgs. 27-48), Revenues (pgs. 49-56), Cash Flow Report (pg. 57), August 2024
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• Triple Tree Change Order No. 1 re: MT/Galena Quantity Adjustment (pgs. 58-59)
• Roxy Theater Façade Estimate
ADJOURN
09-03-2024 City of Shelby Regular Council Audio Meeting
September 3, 2024
ROLL CALL OF MEMBERS
09 03 24 Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
• City Assessment and Budget
• CDBG Grant Application – Wastewater Collection System Infrastructure Improvements
• SLIPA – Renovations for the Roxy Theater (pg. 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 8/15/24 (pgs. 6-9)
CLOSE PUBLIC HEARING
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 8/31/24 (pgs. 10-22)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• FY 2025 Final Budget (pgs. 23-63)
• Resolution No. 2093 (2nd rdg) re: Assessing FY 2025 Lighting Maintenance (pg. 64)
• Resolution No. 2094 (2nd rdg) re: Assessing FY 2025 Street Maintenance (pg. 65)
• Resolution No. 2095 (2nd rdg) re: Assessing FY 2025 Park Maintenance (pg. 66)
• Resolution No. 2096 (2nd rdg) re: Setting the Tax Levy FY 2025 (pg. 67)
• Resolution No. 2099 re: Authorizing Submission of CDBG Application for Waste Water Improvements (pg. 68)
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• CAT Repair (pgs. 69-70)
• Aquasource Drilling – Wellfield (pgs. 71-77)
ADJOURN
08-19-2024 City of Shelby Regular Council Audio Meeting
August 19, 2024
ROLL CALL OF MEMBERS
08 19 24 a Council Packet
08 19 24 b Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
• City Assessments and Budget
• Show Cause Hearing: R. Matthews, 515 5th Ave S (pgs. 5-20)
APPROVAL OF MINUTES
• Regular Council Meeting, 08/05/2024 (pgs. 21-23)
CLOSE PUBLIC HEARING
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 8/12/24 (pg. 24)
CITY ATTORNEY
• Resolution No. 2097 re: Conditional Use Permit, 1950 W Roosevelt Hwy (pgs. 25-26)
• Resolution No. 2098 re: Community Decay, 216 7th Ave N (pg. 27)
CITY FINANCE OFFICER
• City Judge’s Report, July 2024 (pgs. 28-41)
• Bank Account Report (pg. 42), Budget Year to Date (pg. 43), Vendor Summary (pgs. 44-45), Enterprise Funds (pgs. 46-49), Statement of Expenditures (pgs. 50-73), Revenues (pgs. 74-81), Cash Flow Report (pg. 82), July 2024
• FY 2025 Preliminary Budget (pgs. 83-123)
• Resolution No. 2093 (1st rdg) re: Assessing FY 2025 Lighting Maintenance (pg. 124)
• Resolution No. 2094 (1st rdg) re: Assessing FY 2025 Street Maintenance (pg. 125)
• Resolution No. 2095 (1st rdg) re: Assessing FY 2025 Park Maintenance (pg. 126)
• Resolution No. 2096 (1st rdg) re: Setting the Tax Levy FY 2025 (pg. 127)
• DII Track Lease (pgs. 128-130)
• Patrick Construction Track Repair (pg. 131)
• HB 355 Grant
CITY SUPERINTENDENT
OTHER MATTERS
• Stop sign at intersection of Spirit Drive and Prairie Street
• 15mph speed limit sign at Lincoln Park Bus Stop
• Trail Maintenance Bid (pg. 132)
• Amendment to Personnel Policy (pg. 133)
ADJOURN
8-05-2024 Regular Council Meeting Audio
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 05 24 Council Packet
OPEN PUBLIC HEARING
• Show Cause Hearing: S. Blosser, 216 7th Ave N (pgs. 5-13)
• Conditional Use Permit: Marias Healthcare Services, 1950 W Roosevelt Hwy (pgs. 14-15)
APPROVAL OF MINUTES
• Regular Council Meeting, 7/15/24 (pgs. 16-17)
CLOSE PUBLIC HEARING
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 7/31/24 (pgs. 18-36)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• TBID Budget (pgs. 37-38)
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• Retiree Request for Benefit Policy Change (pgs. 39-43)
ADJOURN
July 15, 2024
7-15-2024 Regular Council Meeting Audio
ROLL CALL OF MEMBERS
07 15 24 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 07/01/2024 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT (FY 23-24 End of Year Batch) (pgs. 7-8)
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, June 2024 (pgs. 9-21)
• Bank Account Report (pg. 22), Budget Year to Date (pg. 23), Vendor Summary (pgs. 24-25), Enterprise Funds (pgs. 26-29), Statement of Expenditures (pgs. 30-54), Revenues (pgs. 55-64), Cash Flow Report (pg. 65), June 2024
• Shelby Rail Spur (pgs. 66-68)
• Audit 2024, 2025, 2026 (pg. 69)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Zoning Variance
• Bob Severson, 4 for Hwy 2
• Street Paving
ADJOURN
7-1-2024 Regular Council Meeting Audio
ROLL CALL OF MEMBERS
07 01 24 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 6/17/24 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 6/30/24 (pgs. 7-22)
COMMITTEE REPORTS
CITY FINANCE OFFICER
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
ADJOURN
June 17, 2024
ROLL CALL OF MEMBERS
06 17 24 a Council Packet
06 17 24 b Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 06/03/2024 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, May 2024 (pgs. 7-25)
• Bank Account Report (pg. 26), Budget Year to Date (pg. 27), Vendor Summary (pgs. 28-29), Enterprise Funds (pgs. 30-33), Statement of Expenditures (pgs. 34-59), Revenues (pgs. 60-69), Cash Flow Report (pg. 70), May 2024
• Meadowlark Park Bids
CITY ATTORNEY
CITY SUPERINTENDENT
OTHER MATTERS
• Water Level Monitors (pgs. 71-86)
• Roofing for Theater (pgs. 87-91)
• Paving Improvements (pgs. 92-98)
• July 5 Closure
ADJOURN
June 3, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 03 24 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 5/20/24 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 5/31/24 (pgs. 7-20)
COMMITTEE REPORTS
• Park & Rec Committee Meeting, 5/28/24 (pgs. 21-24)
CITY FINANCE OFFICER
• Ordinance No. 854 (2nd rdg) re: Sewer Rate Increase (pgs. 25-27)
• Montana Intersection Award
• Resolution No. 2091 re: Wastewater PER (pg. 28)
• Resolution No. 2092 re: Stormwater PER (pg. 29)
• Bitterroot House Award
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Asphalt from Front St to 2nd St S. on 4th Ave S (pgs. 30-31)
ADJOURN
May 20 ,2024
ROLL CALL OF MEMBERS
05 20 24 a Council Packet
05 20 24 b Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
• Sewer Rate Increase
APPROVAL OF MINUTES
• Regular Council Meeting, 05/06/2024 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 5/13/24 (pg. 8)
CITY FINANCE OFFICER
• City Judge’s Report, April 2024 (pgs. 9-23)
• Bank Account Report (pg. 24), Budget Year to Date (pg. 25), Vendor Summary (pgs. 26-27), Enterprise Funds (pgs. 28-31), Statement of Expenditures (pgs. 32-74), Revenues (pgs. 75-83), Cash Flow Report (pg. 84), April 2024
• Ordinance No. 854 (1st rdg) re: Sewer Rate Increase (pgs. 85-87)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Personnel Policy Update (pgs. 88-90)
• Piezometer Task Order for Wellfield Site (pgs. 91-102)
ADJOURN
May 6 ,2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 06 24 Council Packet
PUBLIC HEARING
• Submission of Applications to MCEP and RRGL Funding Opportunities for Waste Water Collection System Infrastructure Improvements (pg. 5)
• City of Shelby Final Draft of the Capital Improvement Plan (CIP) (pg. 6)
APPROVAL OF MINUTES
· Regular Council Meeting, 4/15/24 (pgs. 7-10)
APPEARANCE REQUESTS
· Agenda Items
· Non-Agenda Items – Lesli Robertson with Tenders re: Feral cats (pg. 11)
CLOSE PUBLIC HEARING
CLAIMS REPORT 4/30/24 (pgs. 12-29)
COMMITTEE REPORTS
· Shelby Park & Rec Committee Meeting Minutes, 4/29/24 (pgs. 30-31)
CITY FINANCE OFFICER
• Resolution No. 2090 re: To Authorize Submission of the MCEP Application (pg. 32)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Community Decay, 216 7th Ave N (pgs. 33-34)
• City Attorney Hire
ADJOURN
April 15 ,2024
ROLL CALL OF MEMBERS
04 15 24 Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
• Application to MT Dept of Commerce CDBG Program/ RRGL Program for Stormwater System Improvements (pg. 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 04/01/2024 (pgs. 6-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Alan Bridge
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, March 2024 (pgs. 8-27)
• Bank Account Report (pg. 28), Budget Year to Date (pg. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-60), Revenues (pgs. 61-68), Cash Flow Report (pg. 70), March 2024
• Resolution No. 2089 re: Intent for Sewer Rate Increase
• Health Insurance Increase
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Roxy Theatre
ADJOURN
April 1 ,2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 01 24 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 3/18/24 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 3/31/24 (pgs. 7-20)
COMMITTEE REPORTS
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
March 18,2024
ROLL CALL OF MEMBERS
03 18 24 Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
• Closing Alley, 1201 Oilfield Ave
APPROVAL OF MINUTES
• Regular Council Meeting, 03/04/2024 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, February 2024 (pgs. 8/24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-57), Revenues (pgs. 58-66), Cash Flow Report (pg. 67), February 2024
• Resolution No. 2088 re: Close Alley, 1201 Oilfield Ave (pgs. 68-70)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• CIP Review
ADJOURN
March 4,2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 04 24 Council Packet
OPEN PUBLIC HEARING
• General Needs Assessment (pg. 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 2/20/24 (pgs. 6-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 2/29/24 (pgs. 9-24)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• Resolution No. 2087 re: Intent to Close Alley, 1201 Oilfield Ave (pgs. 25-26)
• Excavator Purchase (pgs. 27-37)
• General Release and Settlement Agreement with Great West Engineering, Inc (pgs. 38-41)
• Great West Change Order No. 1 re: City of Shelby Airport Tank (pgs. 42-46)
CITY SUPERINTENDENT
• Tank Inspection (pgs. 47-52)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
February 20, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 20 24 Council Packet
OPEN PUBLIC HEARING
• Closing Alley 334 12th Ave S
APPROVAL OF MINUTES
• Regular Council Meeting, 02/05/2024 (pgs. 5-7))
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board Minutes, 02/12/24 (pg. 8)
CITY FINANCE OFFICER
• City Judge’s Report, January 2024 (pgs. 9-24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-57), Revenues (pgs. 58-66), Cash Flow Report (pg. 67), January 2024
• Resolution No. 2086 re: Close Alley, 334 12th Ave S (pgs. 68-69)
• Northern Ford Quote re: On Call Pickup (pgs. 70-71)
• Annual Landfill Trust Deposit (pgs. 72-76)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 147 Main Street
• Approve Cindy Florez, Conservation District for City-County Planning Board
ADJOURN
February 5, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 05 24 Council Packet
OPEN PUBLIC HEARING
• Review of Environmental Review Record – Historic Shelby High (pg. 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 1/16/24 (pgs. 6-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items – Fire Dept Report
CLOSE PUBLIC HEARING
CLAIMS REPORT 1/31/24 (pgs. 8-25)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• Resolution No. 2080 re: Intent to Close Alley, 334 12th Ave S (pg. 26)
• Resolution No. 2083 re: Local Governmental Review (pgs. 27-30)
• Resolution No. 2084 re: Accept the Determination that No Significant Environmental Impact is Appropriate for the Adaptive Reuse of Historic Shelby High (pg. 31)
• Fire Department Purchase (pg. 32)
• Law Enforcement Rec Pass
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Northern Transit Interlocal FY 2025 Commitment (pg. 33)
• Great West Task Order No. 11 – Landfill Task Order (pgs. 34-36)
• Great West Task Order No. 12 – Water PER (pg. 37)
ADJOURN
January 16, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 16 24 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 01/02/2024 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, December 2023 (pgs. 8-23)
• Bank Account Report (pg. 24), Budget Year to Date (pg. 25), Vendor Summary (pgs. 26-27), Enterprise Funds (pgs. 28-31), Statement of Expenditures (pgs. 32-56), Revenues (pgs. 57-65), Cash Flow Report (pg. 66), December 2023
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Great West Change Order No. 1 – Airport Tank (pgs. 67-71)
ADJOURN
January 2, 2024
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 02 24 Council Packet
OPEN PUBLIC HEARING
• Application to the Montana Historic Preservation Grant Program for renovations for the Historic Shelby High
• Application and Environmental Review of the MT Fish, Wildlife and Parks Recreational Trails Program Funding for Crack Seal and Seal Coating of the Roadrunner Recreational Trail
• Montana Coal Endowment Program Infrastructure Planning Grant Application
APPROVAL OF MINUTES
• Regular Council Meeting, 12/18/23 (pgs. 5-6)
OATH OF OFFICE (pgs 7-9)
• Bill Moritz
• Sanna Clark
• Lyle Kimmet
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 12/31/23 (pgs. 10-22)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• Resolution No. 2083 re: Authorization to Submit MCEP Infrastructure Planning Grant Application (pg. 23)
• Ordinance No. 853 (2nd rdg) re: Snow Removal (pgs. 24-27)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Great West Change Order No. 1 – Airport Tank (pgs. 28-32)
ADJOURN
December 18, 2023
ROLL CALL OF MEMBERS
12 18 23 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 12/04/23 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, November 2023 (pgs. 7-22)
• Bank Account Report (pg. 23), Budget Year to Date (pg. 24), Vendor Summary (pgs. 25-26), Enterprise Funds (pgs. 27-30), Statement of Expenditures (pgs. 31-55), Revenues (pgs. 56-64), Cash Flow Report (pg. 65), November 2023
• Ordinance No. 853 (1st rdg) re: Snow Removal (pgs. 66-69)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Regina Kelly
ADJOURN
December 4, 2023
ROLL CALL OF MEMBERS
12 04 23 Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
Annex Property
Application to the Montana Dept of Commerce State-Local Infrastructure Act of 2023 for renovations for the Historic Shelby High (pg. 5)
APPROVAL OF MINUTES
Regular Council Meeting, 11/20/23 (pgs. 6-7)
APPEARANCE REOUESTS
Agenda Items e Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT .11/30/23 (pgs. 8-23)
COMMITTEE REPORTS
Park & Rec Committee Minutes, 11/27/23 (pgs. 24-26)
CITY FINANCE OFFICER
Resolution No. 2082 re: Annex Property (pgs. 27-29)
Great West Task Order No. 7 — Amendment No. 1 (pgs. 30-31)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
November 20, 2023
ROLL CALL OF MEMBERS
11 20 23 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 11/06/23 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, October 2023 (pgs. 7-30)
• Bank Account Report (pg. 31), Budget Year to Date (pg. 32), Vendor Summary (pgs. 33-34), Enterprise Funds (pgs. 35-38), Statement of Expenditures (pgs. 39-61), Revenues (pgs. 62-70), Cash Flow Report (pg. 71), October 2023
• Single Audit Amendment (pgs. 72-74)
• Willet House Plumbing Bid (pg. 75)
• First State Bank CD
• Landfill Engineer
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
November 6, 2023
ROLL CALL OF MEMBERS
11 06 23 Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
• HB355- Infrastructure Partnership Act of 2023
• Montana Historic Preservation Grant Program
APPROVAL OF MINUTES
• Regular Council Meeting, 10/16/23 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 10/31/23 (pgs. 7-22)
COMMITTEE REPORTS
• Park & Rec Committee Minutes, 10/30/23 (pgs. 23-24)
CITY FINANCE OFFICER
• Resolution No. 2078 re: Shelby TIF Bond (pgs. 25-65)
• Resolution No. 2079 re: Montana Historic Preservation Grant Program (pg. 66)
• Resolution No. 2081 re: Intent to Annex Property (pg. 67)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Deputy Hire
ADJOURN
October 16, 2023
ROLL CALL OF MEMBERS
10 16 23 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 10/02/23 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, September 2023 (pgs. 8-30)
• Bank Account Report (pg. 31), Budget Year to Date (pg. 32), Vendor Summary (pgs. 33-34), Enterprise Funds (pgs. 35-38), Statement of Expenditures (pgs. 39-62), Revenues (pgs. 63-71), Cash Flow Report (pg. 72), September 2023
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
October 2, 2023
ROLL CALL OF MEMBER
10 02 23 Council Packet
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
Intent to Modify Comprehensive Development man for TED/TIFD
APPROVAL OF MINUTES
Regular Council Meeting, 09/18/23 (pgs. 5-6)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 9/30/23 (pgs. 7-18)
COMMITTEE REPORTS
Park & Rec Committee Minutes, 9/25/23 (pgs. 19-20)
CITY FNANCE OFFICER
Resolution No. 2076 (2nd rdg) re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs. 21-26)
Ordinance No. 852 (2nd rdg) re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs.
9/14/23 Letter from Dan Semmens re: Engagement Letter (pgs. 31-33)
Triple Tree Task Order (pgs. 34-39)
Heaters for Historic Shelby High (pg. 40)
1st Ave SD Paving (pg. 41)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Fire Truck Purchase Agreement (pg. 42)
ADJOURN
September 18, 2023
ROLL CALL OF MEMBERS
09 18 23 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 09/05/22 (pgs. 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, August 2023 (pgs. 9-41)
• Bank Account Report (pg. 42), Budget Year to Date (pg. 43), Vendor Summary (pgs. 44-45), Enterprise Funds (pgs. 46-49), Statement of Expenditures (pgs. 50-73), Revenues (pgs. 74-82), Cash Flow Report (pg. 83), August 2023
• Resolution No. 2077 re: Intent to Cancel November 7, 2023 General Election of Certain Municipal Officers (pgs. 84-87)
• Public Safety Commission Appointment – Joe Pehan
• NCMRWA Water Line Sponsor – Lloyd Omdahl
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Fire Truck Purchase Amendment (pg. 88)
ADJOURN
September 5, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 05 23 Council Packet
OPEN PUBLIC HEARING
• City Assessments and Budget
APPROVAL OF MINUTES
• Regular Council Meeting, 08/21/23 (pgs. 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 8/31/23 (pgs. 9-23)
COMMITTEE REPORTS
• Park & Rec Committee Minutes, 8/28/23 (pgs. 24-26)
CITY FINANCE OFFICER
• FY 2024 Final Budget (pgs. 27-67)
• Resolution No. 2070 (2nd rdg) re: Assessing FY 2024 Lighting Maintenance (pg. 68)
• Resolution No. 2071 (2nd rdg) re: Assessing FY 2024 Street Maintenance (pg. 69)
• Resolution No. 2072 (2nd rdg) re: Assessing FY 2024 Park Maintenance (pg. 70)
• Resolution No. 2073 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 71)
• Resolution No. 2074 re: Setting the Tax Levy FY 2024 (pg. 72)
• Resolution No. 2075 re: 323 Galena Lien for Weeds & Debris Removal (pgs. 73-77)
• Resolution No. 2076 re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs. 78-83)
• Ordinance No. 852 (1st rdg) re: Intent to Modify Comprehensive Development Plan for TED/TIFD (pgs. 84-87)
• Property Sale – Lot 1 at Energy Park (pgs. 88-90)
• Sweeper Purchase (pgs. 91-93)
• Great West Task Order No. 9 – Wellfield Investigation (pgs. 94-100)
• Fire Truck Purchase Amendment
• Gallatin and Benton Paving Change Order (pg. 101)
CITY SUPERINTENDENT
Ground Water Monitoring Well – Landfill (pg. 102)
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
August 21, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 21 23 Council Packet A
08 21 23 Council Packet B
OPEN PUBLIC HEARING
• Shelby Downtown Historic District Nomination (pg. 5)
• HOME Investment Partnership Program Application
APPROVAL OF MINUTES
• Regular Council Meeting, 08/07/22 (pgs. 6-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, July 2023 (pgs. 8-27)
• Bank Account Report (pg. 28), Budget Year to Date (pg. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-59), Revenues (pgs. 60-69), Cash Flow Report (pg. 70), July 2023
• FY 2024 Preliminary Budget (pgs. 71-111)
• Resolution No. 2069 re: Authorizing Submission of HOME Application (pg. 112)
• Resolution No. 2070 (1st rdg) re: Assessing FY 2024 Lighting Maintenance (pg. 113)
• Resolution No. 2071 (1st rdg) re: Assessing FY 2024 Street Maintenance (pg. 114)
• Resolution No. 2072 (1st rdg) re: Assessing FY 2024 Park Maintenance (pg. 115)
• Resolution No. 2073 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 116)
• Resolution No. 2074 (1st rdg) re: Setting the Tax Levy FY 2024 (pg. 117)
• MQS Shop Purchase (pg. 118)
• Paving Projects (pgs. 119-124)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Rainbow Hotel Architectural Design & Master Plan (pgs. 125-137)
OTHER MATTERS
ADJOURN
August 7, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 07 23 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 07/17/23 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 07/31/23 (pgs. 8-23)
COMMITTEE REPORTS
CITY FINANCE OFFICER
• 1021st St SE & 2011st Ave SE property
• Fire Truck Purchase
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Rainbow Hotel (pgs. 24-36)
OTHER MATTERS
ADJOURN
July 17, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 17 23 Council Packet A
07 17 23 Council Packet B
APPROVAL OF MINUTES
• Regular Council Meeting, 07/03/22 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT (FY 22-23 End of Year Batch) (pgs. 8-10)
COMMITTEE REPORTS
• Law Enforcement Report
CITY FINANCE OFFICER
• City Judge’s Report, June 2023 (pgs. 11-30)
• Bank Account Report (pg. 31), Budget Year to Date (pg. 32), Vendor Summary (pgs. 33-34), Enterprise Funds (pgs. 35-38), Statement of Expenditures (pgs. 39-63), Revenues (pgs. 64-73), Cash Flow Report (pg. 74), June 2023
• Resolution No. 2068 re: Weed Liens (pg. 75)
• NCMRWA Grant Agreement (pgs. 76-103)
• Great West Hydrogeologic Analysis (pgs. 104-110)
• Container & Dumpster Purchase (pg. 111)
• Stormwater Project – Task Order No. 6, Amendment No. 1 (pgs. 112-114)
• Midstream Land Purchase (pgs. 115-122)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
July 3, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 03 23 Council Packet
OPEN PUBLIC HEARING
• Shelby Tourism Business Improvement District Work Plan 2023-24 (pgs. 5-8)
APPROVAL OF MINUTES
• Regular Council Meeting, 06/20/23 (pgs. 9-10)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 06/30/23 (pgs. 11-26)
COMMITTEE REPORTS
• Shelby Park & Rec Committee Notes, 6/27/23 (pgs. 27-28)
CITY FINANCE OFFICER
• Resolution No. 2067 re: Robertson Lien (pg. 29)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Paving Bids (pgs. 30-32)
• Bitterroot House Award
• Public Safety Commission Appointment
• Purchase Authorization (pg. 33)
ADJOURN
June 20, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 20 23 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 06/05/22 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
BUILDING INSPECTOR
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, May 2023 (pgs. 7-28)
• Bank Account Report (pg. 29), Budget Year to Date (pg. 30), Vendor Summary (pgs. 31-32), Enterprise Funds (pgs. 33-36), Statement of Expenditures (pgs. 37-61), Revenues (pgs. 62-71), Cash Flow Report (pg. 72), May 2023
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Stormwater Notice of Award (pgs. 73-76)
• Stormwater Change Order No. 1 (Pg. 77)
ADJOURN
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 05/15/23 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 05/31/23 (pgs. 7-22)
BUILDING INSPECTOR
• Building Inspector Report, May 2023 (pg. 23)
COMMITTEE REPORTS
• Shelby Park & Rec Updates, 5/30/23 (pgs. 24-25)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Attorney Contract, Jen Stutz (pgs. 26-28)
• Attorney Contract, Daniel Jones (pgs. 29-36)
• Stormwater Notice of Award
• Stormwater Change Order No. 1
• Great West Change Order No. 3 re: City of Shelby Transmission Main (pgs. 37-38)
• Lots 816, 818, 820, 822 on 9th Ave S
ADJOURN
May 15, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 15 23 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 5/01/23 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items – Emilie Vetch
• Non-Agenda Items
BUILDING INSPECTOR
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, April 2023 (pgs. 7-16)
• Bank Account Report (pg. 17), Budget Year to Date (pg. 18), Vendor Summary (pgs. 19-20), Enterprise Funds (pgs. 21-24), Statement of Expenditures (pgs. 25-49), Revenues (pgs. 50-59), Cash Flow Report (pg. 60), April 2023
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• McQueen’s Auto
• Rainbow Hotel Architectural Design Bid Approval
• Robin Gottfried, 234 Madison St – Moving Building, Mobile Home (pg. 61)
• Shelby Civic Center Bid for Hallways by Thane Moench (pgs. 62-64)
• Shelby Civic Center Bid for Men’s Bathroom by Thane Moench
• Shelby Storm Water Notice of Award
ADJOURN
May 1, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
05 01 23 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 04/17/23 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 04/30/23 (pgs. 7-20)
BUILDING INSPECTOR
• Building Inspector Report, April 2023 (pg. 21)
COMMITTEE REPORTS
• Park & Rec Meeting, 4/24/23 (pgs. 22-25)
CITY ATTORNEY
• Resolution No. 2065 re: Deleting FMLA from Personnel Policy Manual (pg. 26)
• Resolution No, 2066 re: Updating Employee Grievance Procedure in Personnel Policy Manual (pgs. 27-30)
CITY FINANCE OFFICE
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Housing Program (pgs. 31-44)
ADJOURN
April 17, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 17 23 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 4/03/2023 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
BUILDING INSPECTOR
COMMITTEE REPORTS
Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, March 2023 (pgs. 7-28)
• Bank Account Report (pg. 29), Budget Year to Date (pg. 30), Vendor Summary (pgs. 31-32), Enterprise Funds (pgs. 33-36), Statement of Expenditures (pgs. 37-61), Revenues (pgs. 62-71), Cash Flow Report (pg. 72), March 2023
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Notice of Award for Jones Z Electric (pgs. 73-75)
• North Water Line Change Order #1 (pgs. 76-77)
ADJOURN
April 3, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
04 03 23 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 03/20/23 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 03/31/23 (pgs. 7-21)
BUILDING INSPECTOR
• Building Inspector Report – no permits issued
COMMITTEE REPORTS
• Park & Rec Committee Meeting Minutes, 3/27/23 (pgs. 22-24)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Notice of Award – Stormwater
• Lights for City Shop (pg. 25)
• Notice of Award – Generator
• 3/21/23 Letter from William Hunt re: Notice of 60 Day Termination (pg. 26)
• Basketball Hoop Purchase (pg. 27)
• Audit Award
• Radar Speed Sign Purchase (pgs. 28-30)
• Health Rates
ADJOURN
March 6, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
03 06 23 Council Packet
OPEN PUBLIC HEARING
• Transportation Alternatives Grant – Completion of sidewalk segments along the south side of Roosevelt Highway (pgs. 5-11)
APPROVAL OF MINUTES
• Regular Council Meeting, 02/06/23 (pgs. 12-15)
• Regular Council Meeting, 02/21/23 (pgs. 16-17)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 02/28/23 (pgs. 18-33)
BUILDING INSPECTOR
• Building Inspector Report – no permits issued
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Northern Transit Interlocal Letter of Support & Voting Member (pgs. 34-35)
• Public Safety Commission
• Triple Tree Task Order
• Civic Center & Swimming Pool Painting Quotes (pgs. 36-37)
ADJOURN
February 21, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 21 23 Council Packet
OPEN PUBLIC HEARING
• Show Cause Hearing re: A1 Towing, 461 Main St (pgs. 5-14)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
BUILDING INSPECTO
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 851 (2nd rdg) re: Social Hosting (pg. 15)
CITY FINANCE OFFICER
• City Judge’s Report, January 2023 (pgs. 16-31)
• Bank Account Report (pg. 32), Budget Year to Date (pg. 33), Vendor Summary (pgs. 34-35), Enterprise Funds (pgs. 36-39), Statement of Expenditures (pgs. 40-64), Revenues (pgs. 65-74), Cash Flow Report (pg. 75), January 2023
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Amendment No. 24 re: City of Shelby Landfill Engineering Consulting Services (pg. 76)
• Landfill fee per ton
• Water System Improvements Bid Award
ADJOURN
February 6, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
02 06 23 Council packet
OPEN PUBLIC HEARING
• General Needs Assessment (pgs. 5-6)
• Application to Dept of Natural Resources & Conservation for a planning grant (pg.7)
APPROVAL OF MINUTES
• Regular Council Meeting, 01/17/23 (pgs. 8-9)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 1/31/23 (pgs. 10-26)
BUILDING INSPECTOR
• Building Inspector Report, January 2023 (pg. 27)
COMMITTEE REPORTS
• Park & Rec Committee Minutes, 1/30/23 (pgs. 28-29)
• Quarterly Safety Committee & Employee Meeting Minutes, 2/1/23 (pgs. 30-32)
CITY ATTORNEY
• Ordinance No. 849 (1st rdg) re: Social Hosting (pg. 33)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
January 17, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 17 23 Council packet
OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building: 441 & 431 Park Ave (pgs. 5-18)
APPROVAL OF MINUTES
• Regular Council Meeting, 12/03/22 (pgs. 19-20)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
BUILDING INSPECTOR
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, December 2022 (pgs. 21-34)
• Bank Account Report (pg. 35), Budget Year to Date (pg. 36), Vendor Summary (pgs. 37-38), Enterprise Funds (pgs. 39-42), Statement of Expenditures (pgs. 43-66), Revenues (pgs. 67-76), Cash Flow Report (pg. 77), December 2022
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Wellfield Fencing (pg. 78)
ADJOURN
January 3, 2023
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
01 03 23 Council packet
APPROVAL OF MINUTES
• Regular Council Meeting, 12/19/22 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 12/30/22 (pgs. 7-19)
BUILDING INSPECTOR
• Building Inspector Report – no permits issued
COMMITTEE REPORTS
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Toole County Conservation District Re-appoint Elisha Dempsey
ADJOURN
December 19,2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 19 22 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 12/05/22 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
BUILDING INSPECTOR
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, November 2022 (pgs. 7-15)
• Bank Account Report (pg. 16), Budget Year to Date (pg. 17), Statement of Expenditures (pgs. 18-41), Revenues (pgs. 42-51), Vendor Summary (pgs. 52-53), Enterprise Funds (pgs. 54-57), Cash Flow Report (pg. 58), November 2022
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 807 Oilfield Ave, McQueen’s Auto (pgs. 59-65)
ADJOURN
December 5,2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
12 05 22 Council Packets
OPEN PUBLIC HEARING
• Conditional Use Permit – Hintz, 263 Montana Ave (pgs. 5-6)
APPROVAL OF MINUTES
• Regular Council Meeting, 11/21/22 (pgs. 7-9)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 11/30/22 (pgs. 10-26)
BUILDING INSPECTOR
• Building Inspector Report, no permits issued
COMMITTEE REPORTS
• Park & Rec Committee Minutes, 11/28/22 (pg. 27-28)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Planning Board Committee (pg. 29)
ADJOURN
November 21, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 21 22 Council Packet
OPEN PUBLIC HEARING
• Recreational Trails Program- Grant Opportunity (pg. 5)
APPROVAL OF MINUTES
• Regular Council Meeting, 11/07/22 (pgs. 6-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
BUILDING INSPECTOR
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 11/14/22 (pg. 8)
CITY ATTORNEY
• Ordinance No. 849 (2nd rdg) re: 5-day Parking (pgs. 9-10)
• Ordinance No. 850 (2nd rdg) re: Parking Enforcement (pg. 11)
• Resolution No. 2064 re: Perpetuity of Meadowlark Park/Krysko Park (pgs. 12-13)
CITY FINANCE OFFICER
• City Judge’s Report, October 2022 (pgs. 14-24)
• Bank Account Report (pg. 25), Budget Year to Date (pg. 26), Vendor Summary (pgs. 27-28), Enterprise Funds (pgs. 29-32), Statement of Expenditures (pgs. 33-56), Revenues (pgs. 57-66), Cash Flow Report (pg. 67), October 2022
• Rainbow Hotel Planning Grant
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Bitterroot School Change Order #1 (pgs. 68-71)
ADJOURN
November 7, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
11 07 22 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 10/17/22 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 10/31/22 (pgs. 7-24)
BUILDING INSPECTOR
• Building Inspector Report, October 2022 (pg. 25)
COMMITTEE REPORTS
• Park & Rec Committee Notes, 10/24/22 (pg. 26)
CITY ATTORNEY
• Ordinance No. 849 (1st rdg) re: 5-day Parking (pgs. 27-28)
• Ordinance No. 850 (1st rdg) re: Parking Enforcement (pg. 29)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
• Recreational Trails Program- Grant Opportunity
OTHER MATTERS
• SE Front Change Order #1 (pgs. 30-32)
• Notice of Award – North Water Line (pgs. 33-35)
ADJOURN
October 17, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 17 22 Council Packet
OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building re: 303 Madison St (pgs. 5-6)
• Notice to Extend the Tourism Business Improvement District (pgs. 7-19)
APPROVAL OF MINUTES
• Regular Council Meeting, 10/03/22 (pgs. 20-22)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
BUILDING INSPECTOR
• Parking Ordinance Draft (pgs. 23-28)
COMMITTEE REPORTS
• Law Enforcement Report
CITY ATTORNEY
• Ordinance No. 849 (1st rdg) re: Parking
CITY FINANCE OFFICER
• City Judge’s Report, September 2022 (pgs. 29-44)
• Bank Account Report (pg. 45), Budget Year to Date (pg. 46), Vendor Summary (pgs. 47-48), Enterprise Funds (pgs. 49-52), Statement of Expenditures (pgs. 53-76), Revenues (pgs. 77-86), Cash Flow Report (pg. 87), September 2022
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• SVFD Turnouts (pg. 88)
ADJOURN
October 3, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
10 03 22 a Council Packet
10 03 22 b Council Packet
OPEN PUBLIC HEARING
• Tomaskie Community Decay Appeal, 614 Cedar Ave. (pgs. 5-49)
APPROVAL OF MINUTES
• Regular Council Meeting, 9/19/22 (pgs. 50-52)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 9/30/22 (pgs. 53-68)
BUILDING INSPECTOR
• Building Inspector Report, September 2022 (pg. 69)
COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 9/26/22 (pgs. 70-79)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 3rd St & 5th Ave Stop Sign
• Sewer Main Extension (pg. 80)
• Bank Account Authorization
• Lot Split – Lots 5, Block 7, Guth First Addition (pgs. 81-89)
ADJOURN
September 19, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 19 22 Council Packet
OPEN PUBLIC HEARING
Notice to Abate Dangerous Building re: 303 Madison St (pgs. 5-13)
Tomaskie Community Decay Appeal, 614 Cedar Ave (pgs. 14-20)
APPROVAL OF MINUTES
Regular Council Meeting, 09/06/22 (pgs. 21-23)
APPEARANCE REQUESTS
Agenda Items
Non-Agenda Items
CLOSE PUBLIC HEARING
BUILDING INSPECTOR
COMMITTEE REPORTS
Law Enforcement Report
Minutes of City-County Planning Board, 09/12/22 (pgs. 24-25)
CITY ATTORNEY
Ordinance No. 848 (2nd rdg) re: Weight Limit on 5th Street South (pgs. 26-27)
Resolution No. 2063 re: Petition to Extend Tourism Business Improvement District (pgs. 28-39)
CITY FINANCE OFFICER
City Judge’s Report, August 2022 (pgs. 40-55)
Bank Account Report (pg. 56), Budget Year to Date (pg. 57), Vendor Summary (pgs. 58-59), Enterprise Funds (pgs. 60-63), Statement of Expenditures (pgs. 64-87), Revenues (pgs. 88-97), Cash Flow Report (pg. 98), August 2022
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Arbor Day Proclamation (pg. 99)
ADJOURN
September 6, 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
09 06 22 Council Packet
OPEN PUBLIC HEARING
• CDBG-PF Application for Storm Water Improvements
APPROVAL OF MINUTES
• Regular Council Meeting, 8/15/22 (pgs. 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
CLAIMS REPORT 8/31/22 (pgs. 9-24)
BUILDING INSPECTOR
• Building Inspector Report, August 2022 (pg. 25)
• Community Decay – Miller, 323 Galena St (pgs. 26-29)
• Community Decay – Tomaskie, 614 Cedar Ave (pgs. 30-35)
COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 8/29/22 (pgs. 36-41)
CITY ATTORNEY
• Ordinance No. 848 (2nd rdg) re: Weight Limit on 5th Street South (pg. 42)
• Resolution No. 2061 re: Requesting Distribution of Bridge & Road Safety & Accountability Program (BaRSSA) Funds (pgs. 43-46)
• Resolution No. 2062 re: Authorizing Submission of CDBG Application (pg. 47)
• Marias Manor and Crossroads Housing Funds Agreement (pgs. 48-52)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Fire Department Turn Out Purchase
• Fire Department Fire Helmet Purchase (pg. 53)
• Landfill Asbestos Rates
• Stop Sign 12th and 5th – 3 Way Stop
• Cat Repairs (pgs. 54-55)
• Audit Contract
ADJOURN
August 15 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 15 22 a Council Packet
08 15 22 b Council Packet
OPEN PUBLIC HEARING
• City Assessments and Budget
APPROVAL OF MINUTES
• Regular Council Meeting, 08/01/22 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
• Minutes of City-County Planning Board, 8/08/22 (pgs. 7-8)
CITY ATTORNEY
• Resolution No. 2054 (2nd rdg) re: Assessing FY 2022 Lighting Maintenance (pg. 9)
• Resolution No. 2055 (2nd rdg) re: Assessing FY 2022 Street Maintenance (pg. 10)
• Resolution No. 2056 2nd rdg) re: Assessing FY 2022 Park Maintenance (pg. 11)
• Resolution No. 2057 (2nd rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 12)
• Resolution No. 2060 re: Setting the Tax Levy FY 2023 (pg. 13)
• Ordinance No. 848 (1st rdg) re: Weight Limit on 5th Street South (pgs. 14-15)
• Crossroads Housing Funds Agreement (pgs. 16-17)
CITY FINANCE OFFICER
• City Judge’s Report, July 2022 (pgs. 18-27)
• Bank Account Report (pg. 28), Budget Year to Date (pg. 29), Vendor Summary (pgs. 30-31), Enterprise Funds (pgs. 32-35), Statement of Expenditures (pgs. 36-55), Revenues (pgs. 56-64), Cash Flow Report (pg. 65), July 2022
• Final Budget (pgs. 66-106)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Loader Purchase (pg. 107-108)
• Fire Department Turnout Purchase
• Fire Department Pressure Washer Purchase (pg. 109)
ADJOURN
August 1 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
08 01 22 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 7/18/22 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 7/31/22 (pgs. 8-20)
BUILDING INSPECTOR
• Building Inspector Report, July 2022 (pg. 21)
• Resolution 2059 re: Adoption of International Building and Energy Codes (pg. 22)
COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 07/2022 (pg. 23)
CITY ATTORNEY
CITY FINANCE OFFICER
• Preliminary Budget, FY 2022-23 (pgs. 24-64)
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
July 18 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 18 22a Council Packet
07 18 22b Council Packet
OPEN PUBLIC HEARING
• 2022-2023 TBID Work Plan (pgs. 5-9)
APPROVAL OF MINUTES
• Regular Council Meeting, 07/05/22 (pgs. 10-11)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
CLAIMS REPORT
(FY 21-22 End of Year Batch) (pgs. 12-17)
BUILDING INSPECTOR
• Building Inspector Revenue, FY 2021-22 (pg. 18)
CITY ATTORNEY
• Resolution No. 2054 (1st rdg) re: Assessing FY 2022 Lighting Maintenance (pg. 19)
• Resolution No. 2055 (1st rdg) re: Assessing FY 2022 Street Maintenance (pg. 20)
• Resolution No. 2056 (1st rdg) re: Assessing FY 2022 Park Maintenance (pg. 21)
• Resolution No. 2057 (1st rdg) re: Assessing 2012 Curb, Gutter & Sidewalk Project (pg. 22)
• Resolution No. 2058 re: Abatement Lien, 1023 & 1025 Cedar Ave (pg. 23)
• Water Rights Attorney
CITY FINANCE OFFICER
• City Judge’s Report, June 2022 (pgs. 24-36)
• Bank Account Report (pg. 37), Budget Year to Date (pg. 38), Vendor Summary (pgs. 39-40), Enterprise Funds (pgs. 41-44), Statement of Expenditures (pgs. 45-68), Revenues (pgs. 69-78), Cash Flow Report (pg. 79), June 2022
• Preliminary Budget for 2022-23 (pgs. 80-112, 113-157) CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
July 5 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
07 05 22 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 6/21/22 (pgs. 5-6)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 6/30/22 (pgs. 7-18)
BUILDING INSPECTOR
• Building Inspector Report, June 2022 (pg. 19)
COMMITTEE REPORTS
CITY ATTORNEY
• Resolution No. 2053 re: Amending Resolution No 1819 to include Vats Hats in the Tourism Business Improvement District (TBID) (pgs. 20-21)
• Resolution No. 2054 re: Clearing and Removal of Dangerous Property & Rubbish re: 1007 Cedar Ave (pg. 22)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
ADJOURN
June 21 2022
ROLL CALL OF MEMBERS
06 21 22 Council Packet
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 6/06/22 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, May 2022 (pgs. 8-17)
• Bank Account Report (pg. 18), Budget Year to Date (pg. 19), Vendor Summary (pgs. 20-21), Enterprise Funds (pgs. 22-25), Statement of Expenditures (pgs. 26-49), Revenues (pgs. 50-59), Cash Flow Report (pg. 60), May 2022
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• 5th Street Paving (pg. 61)
• Main Street Signage Program
ADJOURN
June 6 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
06 06 22 Council Packet
APPROVAL OF MINUTES
• Regular Council Meeting, 5/16/22 (pgs. 5-7)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 5/31/22 (pgs. 8-24)
BUILDING INSPECTOR
• Building Inspector Report, May 2022 (pg. 25)
COMMITTEE REPORTS
• Park & Recreation Committee Meeting Minutes, 5/31/22 (pgs. 26-28)
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Paving Bids (pgs. 29-33)
• Playground Purchase (pgs. 34-35)
• Superintendent Hire (pgs 36-41)
• Motel Sign (pg.s 42-43)
• Garbage Truck Loan
• Wellfield Change Order #3 (pgs. 44-47)
• Trailer Purchase
• FRA Grant Quiet Crossing
ADJOURN
May 16 2022
ROLL CALL OF MEMBERS
05 16 22 Council Packets
PLEDGE OF ALLEGIANCE
OPEN PUBLIC HEARING
• Notice to Abate Dangerous Building – Kurt Campbell LLC, 706 Birch Ave (pgs. 5-7)
• RRGL & MCEP Project
APPROVAL OF MINUTES
• Regular Council Meeting, 5/02/22 (pgs. 8-10)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLOSE PUBLIC HEARING
COMMITTEE REPORTS
• Law Enforcement Report
BUILDING INSPECTOR
CITY ATTORNEY
CITY FINANCE OFFICER
• City Judge’s Report, April 2022 (pgs. 11-22)
• Bank Account Report (pg. 23), Budget Year to Date (pg. 24), Vendor Summary (pgs. 25-26), Enterprise Funds (pgs. 27-30), Statement of Expenditures (pgs. 31-54), Revenues (pgs. 55-64), Cash Flow Report (pg. 65), April 2022
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Lake Sheloole Bathrooms (pgs. 66-70)
• Roof Drain Bid
ADJOURN
May 2 2022
ROLL CALL OF MEMBERS
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES
• Regular Council Meeting, 4/18/22 (pgs. 5-8)
APPEARANCE REQUESTS
• Agenda Items
• Non-Agenda Items
CLAIMS REPORT 4/30/22 (pgs. 9-18)
BUILDING INSPECTOR
• Building Inspector Report, April 2022 (pg. 19)
COMMITTEE REPORTS
• Quarterly Safety Committee & Employee Meeting, 4/20/22 (pg. 20)
• Park & Recreation Committee Meeting Minutes, 4/25/22 (pgs. 21-23)
CITY ATTORNEY
• Resolution No. 2051 re: City of Shelby Wastewater System Preliminary Engineering Report (pg. 24)
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
• Dumpster Purchase (pgs. 25-26)
• Kaneff Excavating
• Tri City Interlocal (pgs. 27-36)
• Jet Truck Purchase (pg. 37)
• Rena Petersen, Buy-Sell Agreement
• Triple Tree Task Order #4, Amendment #1
ADJOURN