COUNCIL MEETING
CITY OF SHELBY
February 21 2017
7.30 p.m.

ROLL CALL OF MEMBERS

02 21 17 Agenda 1
02 21 17 Agenda 2
02 21 17 Correspondence
02 21 17 Current Proposed Stormwater Rates
02 21 17 Previous Proposed Stormwater Rates

APPROVAL OF MINUTES
• Regular Meeting, 2/06/17
• Special Council Meeting, 2/13/17

APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report
• Safety Committee & Employee Quarterly Meeting, 2/16/17

CITY ATTORNEY
• Ordinance No. 831 re: Itinerant & Transient Business Licenses

BUILDING INSPECTOR
• Building Inspector Report, January 2017
• Shawn Smith – Home permit
• Brian Mallo – Mobile Home Moving Permit

CITY FINANCE OFFICER
• City Judge’s Report, January 2017
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, January 2017 (Action Item)
• City of Shelby Delinquent Taxes, 1/31/17
• Annual Landfill Trust Deposit

CITY SUPERINTENDENT
• Mower Request

OTHER MATTERS
• Council Correspondence
• Current Proposed Stormwater Rates
• Previous Proposed Stormwater Rates
• Proposal for Smoke-free Parks
• Letter of Support for Northern Transit Interlocal
• Office Closures
• Carousel Agreement
• Lease Agreement Review

ADJOURN


February 13 2017
Special City Counsel Meeting

ROLL CALL OF MEMBERS
02 13 17 Special Meeting 1
02 13 17 Special Meeting 2
02 13 17 Special Meeting 3

 


February 6, 2017
ROLL CALL OF MEMBERS
02 06 17 Agenda 1
02 06 17 Agenda 2
02 06 17 Correspondence 1
02 06 17 Correspondence 2
02 06 17 Correspondence 3
APPROVAL OF MINUTES
• Regular Council Meeting, 1/17/17

APPEARANCE REQUESTS
• Agenda Items – ReACT, Lauri Tokerud
• Harry Benjamin, Carousel
• Non Agenda Items

CLAIMS REPORT 01/31/17 – (Action item)
• Claims on Hold
• Approval of SVFD Purchase – Turn outs

COMMITTEE REPORTS
• Park & Recreation Committee Minutes, 1/30/17

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT
• Water Meters
• Splash Park Components Request

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Harry Benjamin – Carousel
• Water Transmission Agreement Between NCMRWA and the City of Shelby
• Water Purchase Agreement Between City of Shelby & Ethridge County Water District
• Shelby Storm Water & Sanitary Sewer Projects
• KLJ Sump Pump Work Order
• KLJ Infiltration Work Order
• Resolution No. 1949 – Intent to Establish Storm Water Drainage System Charges
• Sewer Rates
• 4th Cell
• KLJ Groundwater Study
• Municipal Elections Calendar

ADJOURN


January 17, 2017
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 1/02/17
01 17 17 Agenda 1
01 17 17 Agenda 2
01 17 17 Agenda 3
01 17 17 Correspondence

APPEARANCE REQUESTS
Non Agenda Items
Agenda Items

COMMITTEE REPORTS
Law Enforcement Report

BUILDING INSPECTOR

CITY ATTORNEY
Resolution No. 1949 re: Intent to Establish Storm Water Drainage System Charges

CITY FINANCE OFFICER
City Judge’s Report, December 2016
Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, December 2016 (Action Item)
City of Shelby Delinquent Taxes, 12/31/16
Transfer Funds From Cetera Financial Services to BPCU (Action Item)

CITY SUPERINTENDENT
Council Approval for Roll-out Purchase

COMMUNITY DEVELOPMENT DIRECTOR
MFWP Urban Trail Project
Transportation Alternative Grant application

OTHER MATTERS
KLJ Sump Pump Work Order
KLJ Infiltration Work Order
Renewable Resource Grant & Loan Program, Proposal Abstract
Water Purchase Agreement between City of Shelby & NCMRWA
Agreement for the Operation & Maintenance of the Shelby to Cut Bank Components (Segment W3) of the NCMRWA System between City of Shelby and NCMRWA

ADJOURN


January 3, 2017
ROLL CALL OF MEMBERS
01 03 17 agenda 1
01 03 17 agenda 2
01 03 17 agenda 3
01 03 17 correspondence a
01 03 17 correspondence b
01 03 17 correspondence c

APPROVAL OF MINUTES
• Regular Council Meeting, 12/19/16

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

CLAIMS REPORT 12/31/16 – (Action item)
• Claims on Hold

BUILDING INSPECTOR
• Building Inspector Report, December 2016

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER
• Water, Sewer, Solid Waste, Storm Drain Debt Service
• Water Rate Structure

CITY SUPERINTENDENT
• Water Tower Leak/Hole Repair

OTHER MATTERS
• Council Correspondence
• Storm Water Drainage Project
• 4th Cell
• Water Transmission Agreement between North Central MT Regional Water Authority & City of Shelby
• Chamber of Commerce – Civic Center Usage

ADJOURN


 

December 19, 2016
 ROLL CALL OF MEMBERS
12-19-16-agenda 1
12-19-16-agenda 2
12 19 16 1 Correspondence page 1 of 3
12 19 16 1 Correspondence page 2 or 3
12 19 16 1 Correspondence page 3 of 3
12 19 16 2 Correspondence page 1 of 2
12 19 16 2 Correspondence page 2 of 2
12 19 16 Correspondence 3

 APPROVAL OF MINUTES
• Regular Meeting, 12/05/16 (Action Item)
• Special Meeting, 12/12/16 (Action Item)

APPEARANCE REOUESTS
• Non Agenda Items — Patricia Hellinger re: Pigeons
• Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report
• Safety Meeting 12/15/16
BUILDING INSPECTOR
Crematory

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, November 2016
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets,
November 2016 (Action Item)
• Water, sewer, solid waste debt service
• City of Shelby Delinquent Taxes, 11/30/16

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Harry Benjamin Land Purchase/Lease Agreement
• D.S.D. Land Purchase Withdrawal
• Appoint Elisha Dempsey as Shelby Urban Supervisor
• 7/21/2()14 Council Authorization Storm Water Engineering Services $922,600
ADJOURN


December 12, 2016
ROLL CALL OF MEMBERS
12-12-16 Special Council Meeting
12-12-16 Special Meeting 2

DISCUSSION WITH KLJ ENGINEERING
Storm Drainage & 4th Cell Project

ADJOURN


December 5, 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Council Meeting, 11/21/16

Agenda 12 05 16 1
Agenda 12 05 16 2
Agenda 12 05 16 3
Agenda 12 05 16 4
Agenda 12 05 16 5

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

CLAIMS REPORT 11/30/16 – (Action item)
• Claims on Hold

BUILDING INSPECTOR
• Building Inspector Report, November 2016
• Building Permits #4339 & 4340

COMMITTEE REPORTS
• Minutes of the Park & Rec Meeting, 11/28/16

CITY ATTORNEY
• Ordinance No. 829 re: Shelby Floodplain (2nd rdg) (Action Item)
• Ordinance No. 830 re: Cat Ordinance (2nd rdg) (Action Item)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Council Correspondence
• City Hall Park Carousel Proposal – Harry Benjamin
• Railroad Safety Infrastructure Improvement Grant Awarded to City of Shelby
• New Cost Estimate Storm Drainage
• New Cost Estimate 4th Cell
• Storm Water Drainage Project
• 4th Cell
• Mechanical Plant
• Shelby Ground Water Test Results
• Committee Appointments

ADJOURN


November 21, 2016
ROLL CALL OF MEMBERS
11 21 16 Agenda 1 part 1
11_21_16_agenda_1 part 2

11 21 16 Agenda 2
11 21 16 Agenda 3
11 21 16 Agenda 4
11 21 16 Agenda 5
11 21 16 Correspondence 2
11 21 16 Correspondence 1

 

APPROVAL OF MINUTES
• Regular Meeting, 11/07/16 (Action Item)
• Special Meeting, 11/14/16 (Action Item)

APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Ordinance No. 828 re: Fences (2nd rdg) (Action Item)
• Ordinance No. 829 re: Shelby Floodplain (1st rdg) (Action Item)
• Ordinance No. 830 re: Cat Ordinance (1st rdg) (Action Item)
• Resolution No. 1947 re: Humic – Amended (Action Item)
• Resolution No. 1948 re: Weed Liens (Action Item)

CITY FINANCE OFFICER
• City Judge’s Report, October 2016
• Bank Account Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, October 2016 (Action Item)
• City of Shelby Delinquent Taxes, 10/31/16
• 5 Yr Sewer Projections
• Water Rates

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
• Toole County Community Health Improvement Plan: 2017-2019
• Pigeon Control

OTHER MATTERS
• Railroad Safety Infrastructure Improvements Grant
• Commercial Lynks Inc Septic Proposal
• North Central Montana Regional Water Authority Update
• Storm Drainage Recommendation
• 4th Cell Recommendation
• Building Permit 4338 re: Carport
• Carousel & Rest Area

ADJOURN


November 14, 2016
ROLL CALL OF MEMBERS
11 14 16 Special Meeting Agenda 1
11 14 16 Special Meeting Agenda 2
11 14 16 Special Meeting Agenda 3
11 14 16 Special Meeting Agenda 4
11 14 16 Special Meeting Agenda 5

APPEARANCE REQUESTS

DEQ STATUS AND SUMMARY OF THE PROBLEMS
• KLJ Invoice for Storm Drainage Project
• KLJ Invoice for 4th Cell Project
• Bond Council Billing – Barnes & Thornburg LLP
• Bond Council Billing – Dorsey
• Moratorium on any Wastewater Flow Increases

STORM DRAINAGE PROJECT OPTIONS AND COSTS

4TH CELL PROJECT OPTIONS AND COSTS

5th CELL OPTION AND COSTS

MECHANICAL TREATMENT OPTION

ADJOURN


November 7, 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Council Meeting, 10/17/16
11 07 16 Agenda 1
11 07 16 Agenda 2
11 07 16 Agenda 3
11 07 16 Correspondence 1
11 07 16 Correspondence 2

APPEARANCE REQUESTS
• Harry Benjamin – Carousel Proposal
• Agenda Items
• Non Agenda Items

CLAIMS REPORT 10/31/16 – (Action item)
• KLJ Invoice for Storm Water Improvement & 4th Cell Lagoon Projects
• Bond Council Billing & Storm Drainage 1st Proposal

BUILDING INSPECTOR
• Building Inspector Report, October 2016
• Remodel Permit – Marias Healthcare 865 Oilfield Ave

COMMITTEE REPORTS
• Safety Committee Meeting & Employee Quarterly Meeting, 10/20/16

CITY ATTORNEY
• Ordinance No. 828 – re: Fences (1st rdg)
• Resolution No. 1947 – re: To Accept Economic Development Assistance Grant from the MT Dept of Commerce to Assist Humic Growth

CITY FINANCE OFFICER

CITY SUPERINTENDENT
• Sewage Treatment Facility Capacity – DEQ/EPA

COMMUNITY DEVELOPMENT DIRECTOR
• Downtown Conference – Butte, MT
• Shelby Food & Craft Market

OTHER MATTERS
• Haroldson Resignation & Declaration of Vacancy
• Resignation of Council President Acceptance
• Election of Council President
• Request for Interim Water Service
• Re-appoint Public Safety Commission
• City of Shelby Property for Sale
• New Cost Estimate Storm Drainage
• New Cost Estimate 4th Cell
• Reconsideration of Storm Water Drainage Project
• Sewer Hookup Policy
• Building Permit Council and Public Works Review
• Side by Side Request
• Request for Sewer Service – Bitterroot School

ADJOURN


October 17, 2016
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 10/03/16
10 17 16 Agenda 1
10 17 16 Agenda 2
10 17 16 correcton for Corresponcendence 1
10-17-16-correspondence 1a
10-17-16-correspondence-1b
10 17 16 Correspondence 2
10 17 16 Correspondence 3
10 17 16 Correspondence 4
10 17 16 Correspondence 5
10 17 16 Correspondence 6

APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY
• Resolution No. 1947 – Establishing Storm Water Drainage Rates (Action Item)

CITY FINANCE OFFICER
• City Judge’s Report, September 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, September 2016 (Action Item)
• City of Shelby Delinquent Taxes, 9/30/16

CITY SUPERINTENDENT
• Side by Side Purchase

OTHER MATTERS
• Champions Park Grant application
• Review SMC re: Fences
• City Property Sales

ADJOURN



September 19 2016
ROLL CALL OF MEMBERS
Oct 3 16 Agenda Page 1
Oct 3 16 Agenda Page 2
Oct 3 16 Agenda Page 3

APPROVAL OF MINUTES
• Regular Council Meeting, 09/20/16

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

CLAIMS REPORT 9/30/16 – (Action item)

BUILDING INSPECTOR
• Building Inspector Report, September 2016

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Side by Side Purchase
• Review City-County Planning Board Bi-laws
• Planning Board Resignation
• Recommending Jayson Gray for Park & Rec Committee
• Shelby Gas Sewer Connection
• Review SMC re: Fences
• Motor Vehicle Graveyard Agreement
• Bike Lanes on Main Street
• Christmas Tree Village
• Wastewater Flows

ADJOURN


 

ROLL CALL OF MEMBERS
September 19 16 Agenda Page 1
September 19 16 Correspondence 1
September 19 16 Correspondence 2 & Reports

OPEN PUBLIC HEARING
• Fence Variance for Deven Merritt, 121 W Cascade Ave
• Rates for Storm Water Drainage System

CLOSE PUBLIC HEARING

APPROVAL OF MINUTES
• Regular Meeting, 09/06/16

APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report
• City-County Planning Board, 9/13/16

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, August 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, August 2016 (Action Item)
• City of Shelby Delinquent Taxes, 8/31/16

CITY SUPERINTENDENT

OTHER MATTERS
• Industrial Park Land Purchase Offer (Action Item)

ADJOURN


September 6 2016
ROLL CALL OF MEMBERS
Sept 06 16 Agenda Page 1
Sept 06 16 Agenda Page 2
Sept 06 16 Agenda Page 3

APPROVAL OF MINUTES
Regular Council Meeting, 08/15/16
Special City Council Meeting, 8/22/16
Special City Council Meeting, 8/29/16

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS REPORT 8/31/16 – (Action item)

BUILDING INSPECTOR

COMMITTEE REPORTS
Safety Committee Meeting, 8/18/16

CITY ATTORNEY
Resolution No. 1942 re: Levying 2016-17 Assessment for Lighting Maintenance (Action Item)
Resolution No. 1943 re: Levying 2016-17 Assessment for Street Maintenance (Action Item)
Resolution No. 1944 re: Levying 2016-17 Assessment for Park Maintenance (Action Item)
Resolution No. 1945 re: Levying an Assessment for 2012 Curb, Gutter and Sidewalk Project (Action Item)
Resolution No. 1946 re: Weed Liens (Action Item)

CITY FINANCE OFFICER
Purchase Order Policies Review

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Christy Yost Fence Variance (Action Item)
Extra Mile Day Proclamation, November 1, 2016 (Action Item)
Office Closure – Day after Thanksgiving (November 25, 2016) (Action Item)

ADJOURN


 

August 29 2016

ROLL CALL OF MEMBERS
Aug 29 2016

OPEN PUBLIC HEARING
Open FY 2016-17 Final Budget

CLOSE PUBLIC HEARING
Close FY 2016-17 Final Budget

CITY ATTORNEY
Resolution No. 1941 – Adopting Budget & Fixing Tax Levy for FYE 6/30/17

CITY FINANCE OFFICER
FY 2016-17 Budget Reports – Revenue Budget Report, Expenditure Budget Report,  2016 Certified Taxable Valuation Information
Storm Drain User Fees

ADJOURN  


August 22 2016
ROLL CALL OF MEMBERS
Aug 22 2016

OPEN PUBLIC HEARING
Storm Water Drainage System

CLOSE PUBLIC HEARING

CITY FINANCE OFFICER
• Rate proposal

CITY ATTORNEY
• Ordinance 827 re: 2nd rdg Storm Water Drainage

ADJOURN


August 15 2016
ROLL CALL OF MEMBERS
Aug 15 Agenda 1
Aug 15 Agenda 2

Aug 15 Agenda 3 Correspondence

OPEN PUBLIC HEARING
• Fence Variance Request by Christy Yost

CLOSE PUBLIC HEARING

APPROVAL OF MINUTES
• Regular Meeting, 08/01/16

APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, July 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, July 2016 (Action Item)
• City of Shelby Delinquent Taxes, 7/31/16
• Preliminary Budget for FY 2016-17

CITY SUPERINTENDENT

OTHER MATTERS
• Storm Drainage Alternatives
• Humic Temporary Booster Station

ADJOURN


August 1 2016
ROLL CALL OF MEMBERS
Aug 1 2016 Part 1
Aug 1 2016 Part 2

OPEN PUBLIC HEARING – STORM WATER DRAINAGE SYSTEM

CLOSE PUBLIC HEARING

KLJ Report of Lake Sheloole Dam Inspection

APPROVAL OF MINUTES
• Regular Meeting, 07/18/16

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

CLAIMS REPORT 7/31/16 – (Action item)

BUILDING INSPECTOR

COMMITTEE REPORTS

CITY ATTORNEY
• Resolution No. 1941 re Resolution of Intension for Storm Water Drainage
• Ordinance No. 827 re 1st Rdg for Storm Water Drainage

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Shelby Tourism Business Improvement District (TBID) (Action Item)
• Yeagley Planning Assistance Contract Renewal (Action Item)
• SCA Middle Ages Event @ Williamson Park, August 19-21 (Action Item)

ADJOURN


July 18 2016

ROLL CALL OF MEMBERS
July-18-16 1 Agenda
July18-16 2nd page

AUDIT EXIT CONFERENCE

APPROVAL OF MINUTES
• Regular Meeting, 07/11/16

APPEARANCE REQUESTS
• Non Agenda Items
• Agenda Items

CLAIMS REPORT
• 6/30/16, Final Year End Batch
• Port of Northern Montana Claim

BUILDING INSPECTOR

COMMITTEE REPORTS
• Law Enforcement Report

CITY ATTORNEY

CITY FINANCE OFFICER
• City Judge’s Report, June 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, June 2016 (Action Item)
• City of Shelby Delinquent Taxes, 6/30/16

CITY SUPERINTENDENT

OTHER MATTERS
• Janitorial Contract (Action Item)
• Shelby Storm Water Drainage System Notice of Public Hearings
• Cut Bank Notices of Rate Increases
• 3Rivers Franchise Agreement

ADJOURN


July 11 2016
ROLL CALL OF MEMBERS
July 11 16

OPEN PUBLIC HEARING
• Shelby Tourism Business Improvement District (TBID) Work Plan

APPROVAL OF MINUTES
• Regular Meeting, 6/20/16

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

CLAIMS REPORT 6/30/16 – (Action item)

BUILDING INSPECTOR
• Building Inspector Report, June 2016

COMMITTEE REPORTS
• Park & Recreation Committee, 6/27/16

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 1940 re: Property Liens (Action Item)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

ADJOURN


June 20 2016
ROLL CALL OF MEMBERS
June 20 16 part 1
June 20 16 part 2
June 20 16 part 3

OPEN PUBLIC HEARING
Shelby Tourism Business Improvement District (TBID) Work Plan

APPROVAL OF MINUTES
Regular Meeting,  6/6/16

APPEARANCE REQUESTS
Non Agenda Items

BUILDING INSPECTOR
Variance Request – Fence at 330 Plum
126 10th Ave N – Clarke parking in alley

COMMITTEE REPORTS
Law Enforcement Report

CLOSE PUBLIC HEARING

CITY ATTORNEY
Resolution No. 1938 re:  Authorize Submission for a Big Sky Trust Fund

CITY FINANCE OFFICER
City Judge’s Report, May 2016
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds,        Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets,            May 2016 (Action Item)
City of Shelby Delinquent Taxes,  5/31/16
Audit Proposal

CITY SUPERINTENDENT

OTHER MATTERS
Cowpath & Sullivan Dam Inspection
Moving July 5 City Council Meeting to July 11
Toole County Sheriff 2016/2017 Budget Request
Farmers Market starting July 14 (plus next 10 weeks) 4-6pm

ADJOURN 


June 6 2016
ROLL CALL OF MEMBERS
June 6 Page 1
June 6 Page 2
June 6 Page 3
June 6 Page 4
June 6 Resolution 1937

APPROVAL OF MINUTES
Regular Meeting, 5/16/16

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS REPORT 5/31/16 – (Action item)

BUILDING INSPECTOR

COMMITTEE REPORTS
Safety Meeting, 5/19/16

CITY ATTORNEY
Resolution No. 1934 re:  Clarify & Correct a Legal Description in Resolution No. 1491 (Action Item)
Resolution No. 1935 re: Short Term Investment Pool (STIP) Acct CISHELBY (Action Item)
Resolution No. 1936 re: Short Term Investment Pool (STIP) Acct CISHELWF (Action Item)
Resolution No. 1937 re:  Residential Water Taps on Travis & Beth Collier’s Property (Action Item

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Policy on Conduct & Manner of Addressing Council (Action Item)
Excavation & Resurfacing Charges (Action Item)
Storm Drainage Tour

ADJOURN 


May 16 2016
ROLL CALL OF MEMBERS
Agenda May 16 Page 1
Agenda May 16 Page 2

 OPEN PUBLIC HEARING

APPROVAL OF MINUTES
Regular Meeting,  5/2/16

 APPEARANCE REQUESTS
Non Agenda Items

 COMMITTEE REPORTS
Law Enforcement Report

 CLOSE PUBLIC HEARING

CITY ATTORNEY
Ordinance No. 825 (2nd rdg) re:  Cats (Action Item)
Ordinance No. 826 (2nd rdg) re:  Fowl & Livestock (Action Item)
CITY FINANCE OFFICER
City Judge’s Report, April 2016
•    Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds,        Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets,            Outstanding Check Report,  April 2016 (Action Item)
City of Shelby Delinquent Taxes,  4/30/16

 CITY SUPERINTENDENT

 OTHER MATTERS
Policy on Public Hearings & Conduct at Public Meetings (Action Item)
Storm Drainage Project Discussion

 ADJOURN  


May 2 2016
ROLL CALL OF MEMBERS
Agenda May 2 2016

APPROVAL OF MINUTES
• Regular Meeting, 4/18/16

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

CLAIMS REPORT 4/30/16 – (Action item)

BUILDING INSPECTOR
• Letter to Teddy Mierzwinski re: 735 Teton Ave

COMMITTEE REPORTS
• Park & Rec Committee Meeting, 4/25/16
• Safety Meeting & Employee Quarterly Meeting, 4/28/16

CITY ATTORNEY
• Ordinance No. 825 (1st rdg) re: Cats
• Ordinance No. 826 (1st rdg) re: Fowl & Livestock

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Renewable Resource Grant and Loan (RRGL)
• Policy on Public Hearings & Conduct at Public Meetings
• 5-yr Operation Permit Renewal for Cowpath & Sullivan Dams

ADJOURN


April 18 2016
ROLL CALL OF MEMBERS
Agenda 04 18 16 Page 1
Agenda 04 18 16 Page 2
Agenda 04 18 16 Page 3

OPEN PUBLIC HEARING
Environmental Assessment and TSEP Application

APPROVAL OF MINUTES
Regular Meeting, 4/4/16

APPEARANCE REQUESTS
Non Agenda Items

COMMITTEE REPORTS
Law Enforcement Report
City-County Planning Board Minutes, 4/11/16

CLOSE PUBLIC HEARING
Environmental Assessment and TSEP Application

CITY ATTORNEY
Draft Cat Ordinance
Draft Fowl & Livestock Ordinance
Resolution No. 1932 adopting the Environmental Assessment for the well field, treatment system, booster station, and water transmission improvement project (Action item)
Resolution No. 1933 authorizing the submission of a TSEP application (Action item)

CITY FINANCE OFFICER
City Judge’s Report, March 2016
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, Outstanding Check Report, March 2016 (Action Item)
City of Shelby Delinquent Taxes, 3/31/16

CITY SUPERINTENDENT

OTHER MATTERS
Personnel Policy Updates (Action Item)
Summer Pool Manager (Action Item)
Amended Industrial Park Subdivision (Action Item)

ADJOURN


April 4 2016
ROLL CALL OF MEMBERS
04 04 16 Agenda 1
04 04 16 Agenda 2
04 04 16 Agenda 3

PPROVAL OF MINUTES

Regular Meeting, 3/21/16

APPEARANCE REQUESTS

CLAIMS REPORT 3/31/16
(Action item)

BUILDING INSPECTOR
Code Variance – fence

COMMITTEE REPORTS
Park & Rec Committee Meeting, 3/26/16

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
• Agreement for the Operation & Maintenance of the Shelby to Cut Bank Components of the NCMRW System between the City of Shelby & NCMRWA
Audits RFP Fiscal Year Ending 2016, 2017 & 2018
TSEP Grant Application

ADJOURN


March 21 2016
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 3/7/16
03 21 16 doc 1
03 21 16 doc 2

APPEARANCE REQUESTS
Greg Dolan, Kodiak Custom Construction re: fence
Non Agenda Items

COMMITTEE REPORTS
Law Enforcement Report

CLOSE PUBLIC HEARING

CITY ATTORNEY
Ordinance No. 824 – 2nd rdg re: Prohibiting Double Parking on Main Street (Action Item)

CITY FINANCE OFFICER
City Judge’s Report, February 2016
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, Outstanding Check Report, February 2016 (Action Item)
City of Shelby Delinquent Taxes, 2/29/16

CITY SUPERINTENDENT

OTHER MATTERS
Pipeline Connection Agreement between Ethridge County Water District, North Central Montana Regional Water Authority & the City of Shelby
Amendment No. 16 – City of Shelby Landfill Engineering Consulting Services

ADJOURN


March 7 2016
March 6 2016 Agenda Packet

ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 2/16/16

APPEARANCE REQUESTS

CLAIMS REPORT 2/29/16
Action Item

COMMITTEE REPORTS

CITY ATTORNEY
ordinance No. 824-1st Rdg re: Prohibiting double parking on Main Street (Action Item)

CITY FINANCE OFFICER
Annual Landfill Trust Depot (Action Item)

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Splash park Landscape Design Agreement (Action Item)
Toole County Conservation District ( TCCD) Appointment Renewal (Action Item)
North Central Montana Regional Water Authority – City of Shelby Agreement (Action Item)

ADJOURN


ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 2/1/16

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

GOVERNMENTAL RELATIONS REPORT
• Melissa Lewis

BUILDING INSPECTOR

COMMITTEE REPORTS
• Law Enforcement Report

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Draft Ordinance re: Prohibiting Double Parking

CITY FINANCE OFFICER
• City Judge’s Report, January 2016
• Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Flow Report, Investments, Project Budgets, Outstanding Check Report, January 2016
• City of Shelby Delinquent Taxes, 1/31/16

CITY SUPERINTENDENT

OTHER MATTERS
• Approval of North Central Montana Regional Water Authority Easements
• City of Shelby Committee Listings
• Champions Park Change Order

ADJOURN


February 1  2016
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 1/19/16

APPEARANCE REQUESTS

CLAIMS REPORT 1/31/16

BUILDING INSPECTOR
Monthly Permits, 1/31/16 – none

COMMITTEE REPORTS

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
2016 FWP Urban Trail Grant
Pipeline Connection Agreement between Ethridge County Water District, North Central MT Regional Water Authority, City of Shelby
Water Purchase Agreement between North Central MT Regional Water Authority & City of Cut Bank
Tri-City Interlocal

ADJOURN


January 19 2016
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
MT Dept of Transportation Annexation
Humic Growth Annexation

APPROVAL OF MINUTES
Regular Meeting, 1/04/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

GOVERNMENTAL RELATIONS REPORT
Melissa Lewis

BUILDING INSPECTOR
1/12/16 Letters to Fred Fyall re: Violations

COMMITTEE REPORTS
Law Enforcement Report

CLOSE PUBLIC HEARING

CITY ATTORNEY
Resolution No. 1929 – MT Dept of Transportation Annexation Resolution
No. 1930 – Humic Growth Annexation Resolution
No. 1931 – A Resolution Approving Nine Mile County Water & Sewer District as A Member of North Central Montana Regional Water Authority

CITY FINANCE OFFICER
City Judge’s Report, December 2015
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary,                                     Enterprise Funds, Statement of Expenditures, Revenues, Investment, December 2015
City of Shelby Delinquent Taxes, 12/31/15

CITY SUPERINTENDENT

OTHER MATTERS
City of Shelby Parking Ordinance – Main Street Double Parking
Double Bogey LLC Industrial Park Land Purchase
Toole County Road Department Proposed Swap

ADJOURN  


January 4 2016
7:30 PM
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 12/21/15

OATH OF OFFICES

APPEARANCE REQUESTS

CLAIMS REPORT 12/31/15

BUILDING INSPECTOR
Monthly Permits, 12/31/15 – no permits
Brown Demolition
Schmidt Demolition

COMMITTEE REPORTS

CITY ATTORNEY
Draft Cat Ordinance

CITY FINANCE OFFICER
Bi-Weekly Payroll Report, December 31, 2015

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Council Member Don Lee out of state for more than 10 days, December 21, 2015 request

ADJOURN


December 7 2015
ROLL CALL OF MEMBERS

PUBLIC HEARINGS

APPROVAL OF MINUTES
Regular Meeting, 11/16/15

APPEARANCE REQUESTS
Kurt Kraft

CLAIMS REPORT 11/30/15
Claims on Hold, 11/30/15

BUILDING INSPECTOR
Monthly Permits, 11/30/15

COMMITTEE REPORTS
Park & Rec Meeting, 11/30/15

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Ordinance No. 823 – re: Garbage Collection and City Landfill
Resolution No. 1927 – Resolution of Intent to Annex MDOT Property
Resolution No. 1928 – Resolution of Intent to Annex Homestead Development dba Humic Growth Solutions, Inc
Facility Use Agreement for Historic Shelby High/Old Shelby Middle School

CITY FINANCE OFFICER
Bi-Weekly Payroll Report, November 30, 2015
City of Shelby Delinquent Taxes, 11/30/15

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Cat Ordinance
Council Permission for Council Members to Leave State
Trash Bin Art Contest
Water Rights
Audit Update
Change Order & Closeout of Champions Park CTEP Project

ADJOURN  


November 16 2015
ROLL CALL OF MEMBERS

PUBLIC HEARINGS

APPROVAL OF MINUTES
Regular Meeting, 11/02/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS APPROVAL

COMMITTEE REPORTS
Law Enforcement Report

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Ordinance No. 823 re:  Garbage Collection & City Landfill
Historic Shelby High Lease

CITY FINANCE OFFICER
City Judge’s Report, October 2015
Cash Flow, Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, October 2015
City of Shelby Delinquent Taxes, 10/31/15

CITY SUPERINTENDENT

OTHER MATTERS
Garbage Hauler Purchase
City Service Workers On Call Policy
Trash Bin Art – Community Art Contest

ADJOURN  


November 2 2015
ROLL CALL OF MEMBERS

PUBLIC HEARINGS

APPROVAL OF MINUTES
Regular Meeting, 10/19/15

APPEARANCE REQUESTS

CLAIMS REPORT
10/31/15 Hold Claims

BUILDING INSPECTOR
Monthly Permits, 10/31/2015
711 Cedar Ave Abatement
470 Liberty Ave Abatement
Approve Conditional Use Permit for Shelby Gas Assoc

COMMITTEE REPORTS
Tri-City Interlocal Quarterly Meeting, 10/15/15 Park & Rec Meeting, 10/26/15

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Ordinance No. 823 – re Garbage Collection and City Landfill Historic Shelby High Lease

CITY FINANCE OFFICER
Bi-Weekly Payroll Report, October 2015

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
North Central Montana Regional Water Authority Revised Interlocal Contract
Personnel Policy Updates
Appointing Jade Goroski to Marias Heritage Condominium Board
Reflection of Subdivision by County Sanitarian re:  Sewer hook-up moratorium & lack of storm drainage
ADJOURN


October 19 2015
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARINGS
Re: Ordinance 822

APPROVAL OF MINUTES
Regular Meeting, 10/05/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS APPROVAL

COMMITTEE REPORTS
Law Enforcement Report
City-County Planning Board, 10/13/15

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Resolution No. 1925 – weed liens
Ordinance No. 822, second rdg – Amending Title 10 (Building Regulations) & Title 13 (Zoning Regulations)
Shelby Middle School/McAllister Facility Use Agreement
John R. Brown Estate, 470 Liberty Ave

CITY FINANCE OFFICER
City Judge’s Report, September 2015
Cash Flow, Monthly Reconciliation Report, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports,  September 2015
City of Shelby Delinquent Taxes, 9/30/15
NCMRWA Claims Paid for Water Rights

CITY SUPERINTENDENT

OTHER MATTERS
Shelby Gas Building
NCMRWA Easement Request

ADJOURN  


October 5 2015
ROLL CALL OF MEMBERS

PUBLIC HEARINGS

APPROVAL OF MINUTES
Regular Meeting, 9/21/15

APPEARANCE REQUESTS
Shannon McAllister – Historic Shelby High

CLAIMS REPORT 9/30/15
Hold Claims

BUILDING INSPECTOR REPORT 9/30/15

COMMITTEE REPORTS
Park & Rec Meeting, 8/31/15

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Ordinance No. 822, first rdg – Amending Title 10 (Building Regulations) & Title 13 (Zoning Regulations)

CITY FINANCE OFFICER
City of Shelby Delinquent Taxes, 8/30/15 Bi-Weekly Payroll Report, September 2015

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
North Central Montana Regional Water Authority Revised Interlocal Agreement
Scraper Purchase
Letter for Shelby Promoter
Back Up Generator Bid Recommendation
8/13/15 Change Order for Shelby Splash Park
Review City of Shelby Ordinance, Chapter 2 – Garbage Collection & Rates

ADJOURN  


September 21 2015
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 08/31/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS APPROVAL
MaPS, Inc re: Utility Infrastructure Project – GPS Equipment/Software

COMMITTEE REPORTS
Law Enforcement Report, Tri-City Interlocal Quarterly Meeting, 8/27/15

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Resolution No. 1924 – Authorization to Submit a Montana Department of Commerce CDBG – Economic Development Program Grant

CITY FINANCE OFFICER
City Judge’s Report, August 2015 Cash Flow,
Monthly Reconciliation Report, Budget Year to Date, Vendor Summary,
Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project       Reports, August 2015
City of Shelby Special Assessment Delinquent Taxes, 6/30/15

CITY SUPERINTENDENT

OTHER MATTERS

North Central Montana Regional Water Authority Agreement
Champions Park Walks Change Order No. 1
Extra Mile Day Proclamation, November 1, 2015
USDA RD – Water & Sewer Loan Payments
Engineering Contracts from TD&H and KLJ – 5 yr. request for Qualifications
Multi Modal Rail Project Assistance from The Arbitrage Group, Inc.

ADJOURN


 August 31 2015
ROLL CALL OF MEMBERS

SHOW CAUSE HEARING – Notice to Abate Dangerous Building on property owned by:
Melissa Jackson, 711 Cedar Ave

PUBLIC HEARINGS
Open City’s General Needs Assessments
Close City’s General Needs Assessments
Open 2015 Special Assessments
Close 2015 Special Assessments
Open FY 2015-16 Final Budget
Close FY 2015-16 Final Budget

APPROVAL OF MINUTES
Regular Meeting, 8/17/15
Budget Work Session, 8/24/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS REPORT 8/31/15

BUILDING INSPECTOR REPORT 8/31/15

COMMITTEE REPORTS

CITY ATTORNEY
Resolution No. 1918 – levying Lighting District #35 2015 assessment
Resolution No. 1919 – levying Street Maintenance #1 2015 assessment
Resolution No. 1920 – levying Park Maintenance #1 2015 assessment
Resolution No. 1921 – levying 2012 Curb, Gutter, Sidewalk Project 2015 assessment
Resolution No. 1922 – weed liens
Resolution No. 1923 – approving and adopting the FYE 6/30/2016 budgeted mill

FINANCE OFFICER
FY 2015-16 Budget Reports – Revenue Budget Report, Expenditure Budget Report, Water Debt Service Requirements, Sewer Debt Service Reserve Requirements, Solid Waste Debt Service Reserve, 2015 Certified Taxable Valuation Information
Magee Contract Amendment

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
Council Notes, 8/31/15

OTHER MATTERS
Bi-Weekly Payroll Report, August 2015
Shelby Splash Park Change Order
RFP Architectural/Engineering Services

ADJOURN

 


August 17 2015
ROLL CALL OF MEMBERS

PUBLIC HEARINGS
Notice of Public Hearing on August 31, 2015 for City’s General Needs Assessments

APPROVAL OF MINUTES
Regular Meeting, 08/03/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS APPROVAL
Port of Northern Montana
Motor Power Kenworth Sales Invoice for Dump Truck

COMMITTEE REPORTS
Law Enforcement Report, May 2015
City-County Planning Board, 8/10/15

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Resolution No. 1916 – A Resolution Authorizing the Mayor and the City Finance Officer to Prepare Certificate for Manual Signatures & Certification of Facsimile Signatures of Certain City Officials of the City of Shelby, Montana Resolution
No. 1917 – Authorization to Submit TSEP Planning Grant Application

CITY FINANCE OFFICER
City Judge’s Report, July 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, July 2015 FY 2015-2016 Preliminary Budget

CITY SUPERINTENDENT

OTHER MATTERS
Building Code Department Rating
Special Olympics Usage of Historic Shelby High Gym
Robert & Carrie Tasker’s Request to Purchase City Property
BOR Approval of Shelby/Williamson Park Water Line

ADJOURN  


August 3 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 7/27/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 7/31/15
BUILDING INSPECTOR REPORT 7/31/15
Building Inspector Revenue, FY 2014-15
COMMITTEE REPORTS
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Memorandum of Understanding with Tim Magee
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, July 2015
City Sheriff Budget, FY 2015-16
Splash Park Change Order Request in the amount of $18,943.
Request for Professional Services.Douglas Wilson & Company, P.C. Contracts FYE 2012-2013, 2014-2015
Denning, Downey & Associates Contract

ADJOURN


July 27 2015
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
APPROVAL OF MINUTES
Regular Meeting, 07/06/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS APPROVAL
6/30/15, Final year end batch
FY 2015-16 Annual Investment in Tri-City Interlocal
COMMITTEE REPORTS
Law Enforcement Report, June 2015
City-County Planning Board, 7/13/1
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
CITY FINANCE OFFICER
City Judge’s Report, June 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports – May 2015
CITY SUPERINTENDENT
OTHER MATTERS
Professional Service Contract with Denning, Downing & Associates
Memorandum of Agreement between Montana Department of Transportation, City of Shelby, and Devon Water
Cut Bank, North Central Montana Rural Water Authority Water Purchase Agreement
Montana Department of Transportation Commitment to Storm Drainage Project
MT Land Information Act FY 2016 Grant – GIS/GPS Mapping
Recommendation for Finance Officer
Primary Election Determination
Request for Proposal for Architectural/Engineering Services

ADJOURN


July 6 2015
7:30 P.M.
ROLL CALL OF MEMBERS
PUBLIC HEARINGS
Shelby Tourism Business Improvement District Work Plan 2015-16
APPROVAL OF MINUTES
Regular Meeting, 6/15/15
Bond Closing Meeting, 6/22/15
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
CLAIMS REPORT 6/30/15
Approval of Claims over $5000
Approval Claims
BUILDING INSPECTOR REPORT 6/30/15
Final Notice – Ed Flesch
COMMITTEE REPORTS
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
CITY FINANCE OFFICER
CITY SUPERINTENDEN
COMMUNITY DEVELOPMENT DIRECTOR
Champions Park
OTHER MATTERS
Bi-Weekly Payroll Report, June 2015
City Hall Janitorial Contract
Montana Department of Commerce Treasure State Endowment Program Commitment to Storm Drainage Project
Shelby Food & Craft Request to Use Old City Hall Park, 7/16/15- 9/17/15
ADJOURN


June 15 2015
ROLL CALL OF MEMBERS

PUBLIC HEARINGS

APPROVAL OF MINUTES
Regular Meeting, 06/01/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

CLAIMS APPROVAL

COMMITTEE REPORTS
Law Enforcement Report, May 2015

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Contract to Employ City Attorney
Ordinance No. 821, 2nd rdg – Secondhand Dealers

CITY FINANCE OFFICER
Manually Approved Claims
City Judge’s Report, May 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise            Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports,           May 2015
Audit Contract

CITY SUPERINTENDENT

OTHER MATTERS
Accounts Receiving City Services but Not in City Limits
Contract for Janitorial Services
Planning Assistance Contract
Toole County Sheriff 2015-16 Budget Request
Special Council Meeting – June 22, 2015 Re:  USDARD Bond Closing

ADJOURN


June 1 2015
ROLL CALL OF MEMBERS

PUBLIC HEARINGS
Transportation Alternatives Grant Application

APPROVAL OF MINUTES
Regular Meeting, 5/18/15

CLAIMS REPORT 5/31/15

BUILDING INSPECTOR REPORT 5/31/15
Stop Work Notice

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

COMMITTEE REPORTS

CITY ATTORNEY
Ordinance No. 821 re secondhand dealers
Resolution No. 1911 – USDA $1,682,500 Sewer System RD Loan
Resolution No. 1912 – USDA $3,917,500 Taxable Water System RD Loan

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR
Shelby Tourism Business Improvement District Work Plan, 2015-16

OTHER MATTERS
Bi-Weekly Payroll Report, May 2015
Parking Ordinance
Champions Park Walks – KLJ Bid Recommendation
NCMRWA Update
Town of Kevin Request

ADJOURN


May 18 2015
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 05/04/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

COMMITTEE REPORTS
Law Enforcement Report, April 2015

CITY ATTORNEY

CITY FINANCE OFFICER
City Judge’s Report, April 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise
Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, April 2015

CITY SUPERINTENDENT

OTHER MATTERS
5 Year Financial Projection Plan
Finance Officer new hire recommendation
Knickerbocker   Mowing Letter & Response
Modifying Parking Ordinance
Retainage of Douglas, Wilson & Company for Audit Services

ADJOURN


May 6 2015
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 4/20/15

CLAIMS REPORT 4/30/15

BUILDING INSPECTOR REPORT 4/30/15

APPEARANCE REQUESTS

Agenda Items
Non Agenda Items

GOVERNMENT RELATIONS
Melissa Lewis & Associates

COMMITTEE REPORTS
Tri-City Interlocal Quarterly Meeting, 4/16/15
Park & Recreation meeting, 4/27/15

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Bi-Weekly Payroll Report, April 2015
Marias Heritage Center Board Appointment
Montana Water Court, Marias River Preliminary Decree
Montana Department of Transportation, Main Street Sidewalk Scope of Work Report
Review Council’s Auditor Action of August 18, 2015 Council Meeting
5 Year Financial Plan for Enterprise Funds

ADJOURN

 


April 20, 2015
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 4/06/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

COMMITTEE REPORTS
Law Enforcement Report, March 2015
Safety Committee Meeting & Employee Quarterly Meeting, 4/16/15

CITY ATTORNEY
Resolution No. 1910-authorizing sale of City property (FBI Complex)

CITY FINANCE OFFICER
City Judge’s Report, March 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, March 2015

CITY SUPERINTENDENT

OTHER MATTERS
Water Utility 5 year financial plan
Sewer Utility 1 year financial plan
Adoption of Indirect Cost Allocation Policy
Finance Officer new hire recommendation
SCA Middle Ages Event @ Williamson Park, August 19-23rd
Proclamation for Community Action Month

ADJOURN  


April 6, 2015
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 3/16/15

CLAIMS REPORT   3/31/15

BUILDING INSPECTOR REPORT 3/31/15
Letter of appeal from Ed Flesch

APPEARANCE REQUESTS
Agenda Items – Emilee Rivera, after school program @ HSH
Non Agenda Items – Evan King re feral cats

GOVERNMENT RELATIONS
Melissa Lewis & Associates

COMMITTEE REPORTS
Park & Recreation meeting, 3/30/15

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Bi-Weekly Payroll Report, March 2015
Finance Officer Resignation
Authorize A2Z Staffing Solutions Direct Hire Agreement for $3900.00
Authorize Sale of FBI Complex, 906 Oilfield Ave
Authorizing New Signature Cards for Banking

ADJOURN


March 16, 2015
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 3/2/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

GOVERNMENT RELATIONS
Melissa Lewis & Associates

COMMITTEE REPORTS
Law Enforcement Report, February 2015
City County Planning Board, 3/9/15

CITY ATTORNEY

CITY FINANCE OFFICER
City Judge’s Report, February, 2015
Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Enterprise            Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports,           February, 2015
Annual Landfill Trust Deposit

CITY SUPERINTENDENT

OTHER MATTERS
Office Closure for Holidays For the Friday after Thanksgiving Day (11/27/15).  This would allow all city offices to close on this day and give employees the option to take a vacation day or work if they wish.
KLJ preliminary NCMRWA map of Shelby to Sweet Grass
Ed Flesch Building Appeal

ADJOURN  


March 2 2015
ROLL CALL OF MEMBERS

SHOW CAUSE HEARINGS – Notice to Abate Dangerous Buildings on properties owned by:

Deborah Borer, 417 6th Ave S
Sheila Brown, 470 Liberty Ave

PUBLIC HEARING –PROPOSED NETA INDUSTRIAL PARK

APPROVAL OF MINUTES
Regular Meeting, 2/17/15

CLAIMS REPORT   2/28/15

BUILDING INSPECTOR REPORT 2/28/15
Letter of appeal from Ed Flesch

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

GOVERNMENT RELATIONS
Melissa Lewis & Associates

COMMITTEE REPORTS
Park & Recreation meeting, 2/23/15

CLOSE PUBLIC HEARING AND SHOW CAUSE HEARINGS

CITY ATTORNEY
Resolution No. 1909 re:  A resolution to place a lien upon property for repairing a water curb stop, but despite demand has not been reimbursed – Roger Olson in the amount of $1,312.00

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Bi-Weekly Payroll Report, February 2015
Proposed NETA Industrial Park
Shelby Storm Water Inflow Analysis
Shelby Water Capacity
NCMRWA Shelby Plan

ADJOURN     


February 17 , 2015
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 2/2/15

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

GOVERNMENT RELATIONS Melissa Lewis & Associates – no report

COMMITTEE REPORTS Law Enforcement Report, January 2015 City County Planning Board, 2/9/15

CITY ATTORNEY Resolution No. 1908 re: Authorizing a Loan from First State Bank in the amount of $200,000 for purchasing a 2015 Freightliner Garbage Truck

CITY FINANCE OFFICER City Judge’s Report, January, 2015 Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary,Enterprise Funds, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, January, 2015

CITY SUPERINTENDENT

OTHER MATTERS 2015 Lake Sheloole campground rate increase

ADJOURN


February 02 , 2015
ROLL CALL OF MEMBERS

SHOW CAUSE HEARINGS – Notice to Abate Dangerous Buildings on properties owned by:
Joseph Bonnaci, 625 1st St N
Deborah Borer, 417 6th Ave S
Sheila Brown, 470 Liberty Ave

APPROVAL OF MINUTES
Regular Meeting, 1/20/15

CLAIMS REPORT   1/31/15

BUILDING INSPECTOR REPORT 1/31/15

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

GOVERNMENT RELATIONS
Melissa Lewis & Associates

COMMITTEE REPORTS
Tri-City Interlocal  Annual Meeting, 1/15/15

CLOSE SHOW CAUSE HEARINGS

CITY ATTORNEY

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Bi-Weekly Payroll Report, January 2015
Shelby Waste water Facility Expansion
Discussion of Heights Trail Project
Facility Use Agreement for Shelby School District to use Lincoln Park for Bus Stop
Lake Sheloole Campground fee increase

ADJOURN         


January 5, 2015

ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 12/15/14

CLAIMS REPORT   12/31/14

APPEARANCE REQUESTS
Agenda Items
Non Agenda Items

COMMITTEE REPORTS

CITY ATTORNEY

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

Bi-Weekly Payroll Report, December 2014

Annual Financial Report Fire Dept Relief Association

Appointment of 2015 Fire Department Officers
Chief – Ron Buck                             President – Doyle Arves
Asst. Chief – Todd Howell               Vice Pres – Michael Howell
Captain – Rob Habets                      Treasurer – Joe Pehan
Secretary – Rob Habets
Lieutenants – John Postma, Justin Nelson

American Tower Lease Extension

Shelby Chamber Banquet/Civic Center rental fee exchange

ADJOURN        


December 15, 2014

ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 12/1/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

GOVERNMENT RELATIONS

Melissa Lewis & Associates

COMMITTEE REPORTS

Law Enforcement Report, November 2014

CITY ATTORNEY

Ordinance No. 818 , 2nd rdg – An ordinance amending Title 10 (Building Regulations),
Chapter 2 (Sidewalk, Curb and Gutter), Section 6 (Exemptions)
Ordinance No. 819, 2nd rdg – An ordinance amending Title 1 (Animal Control Fees)  increasing Dog License Fees from $5 to $10 for spayed or neutered dogs and $10 to $20 for unspayed or unneutered  dogs

CITY FINANCE OFFICER

City Judge’s Report, November, 2014

Cash Flow, Monthly Reconciliation, Budget Year to Date, Vendor Summary, Statement of Expenditures, Revenues, Cash Report, Investment, Project Reports, , November, 2014

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN


December 1, 2014
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING ON ESTABLISHMENT OF A STORM SEWER SPECIAL REVENUE FUND AND CONDITIONAL USE PERMIT FOR SHELBY GAS ASSOCIATION

Conditional Use Staff Report – Shelby Gas Association

330 10th Avenue North – Lot 1 & 2 (64.7’x120’), Block 8, Johnsons 2nd Addition

The City-County Planning Board received an application from the Shelby Gas Association for a conditional use permit to construct a building at 330 10th Avenue North.  The existing single-family mobile home will be demolished and a new warehouse structure will be constructed on the site.

A RECOMMENDATION WAS MADE BY NELSON AND SECONDED BY DUBOIS TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE ABOVE CONDITIONAL USE WITH THE FOLLOWING CONDITIONS:

1. No outside storage

2. Must be in compliance with setback requirements and curb, gutter and sidewalk specs

3. The site and building plans and specs must be approved by the City Council.

APPROVAL OF MINUTES
Regular Meeting, 11/17/14
CLAIMS REPORT   11/30/14
BUILDING INSPECTOR REPORT 11/30/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

COMMITTEE REPORTS

CLOSE PUBLIC HEARINGS

CITY ATTORNEY
Ordinance No. 818 – An ordinance amending Title 10 (Building Regulations), Chapter 2 (Sidewalk, Curb and Gutter), Section 6 (Exemptions)

Ordinance No. 819 – An ordinance amending Title 1 (Animal Control Fees) increasing Dog License Fees from $5 to $10 for spayed or neutered dogs and $10 to $20 for unsprayed or unneutered  dogs

Resolution No. 1907 – A resolution relating to the execution and delivery of a first amendment to the contract for private development with CHS, Inc. and revisions to a taxable tax increment financing note to be delivered to CHS, Inc. $500,000  ( contract attached)

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

Bi-Weekly Payroll Report, November 2014

First Amendment to the Contract for Private Development for the TED TIF District

ADJOURN


November 17 , 2014
6.30pm

ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 11/3/14

APPEARANCE REQUESTS
Agenda Items – Sweetgrass Development Regional Impact Assessment
Non Agenda Items

GOVERNMENT RELATIONS
Melissa Lewis & Associates

COMMITTEE REPORTS
Law Enforcement Report, October 2014
City-County Planning Board, 11/10/14

CITY ATTORNEY

CITY FINANCE OFFICER
City Judge’s Report, October, 2014
Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports, October, 2014

CITY SUPERINTENDENT

OTHER MATTERS
Administrative Order of Consent

ADJOURN  


 

November 3 , 2014
7.30 P.M.

ROLL CALL OF MEMBER

APPROVAL OF MINUTES

Regular Meeting, 10/20/14

CLAIMS REPORT   10/31/14

BUILDING INSPECTOR REPORT 10/31/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

COMMITTEE REPORTS

Safety Committee/Quarterly Employee meeting 10/23/14

Park & Rec meeting 10/27/14

Marias Heritage Center Condominium Board meeting 10/30/14

CITY ATTORNEY
Ordinance No. 815, 2nd rdg – Water Rate Increase
Ordinance No. 816, 2nd rdg – Sewer Rate Increase
Ordinance No. 817, 2nd rdg – Garbage/Landfill Rate Increase

Motion to set aside the Council’s vote of August 18, 2014 approving Resolution No. 1897, establishment of Storm Sewer Special Revenue Fund in order to allow further public discussion and a second hearing on this matter on December 1, 2014 at 7:30 p.m. at Shelby City Hall.

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

Bi-Weekly Payroll Report, October 2014

City reappointment of Teri Ruff to the Board of Directors City representative of the Marias Heritage Condominium Board for another 2 year term expiring 12/31/16

ADJOURN


October 20, 2014   

OPEN PUBLIC HEARING – Water, Sewer, Landfill and Garbage Rate Increase

APPROVAL OF MINUTES
Regular Meeting, 10/06/14

APPEARANCE REQUESTS
Agenda Items – Sweetgrass Development Regional Impact Assessment
Non Agenda Items

GOVERNMENT RELATIONS
 Melissa Lewis & Associates

COMMITTEE REPORTS
Law Enforcement Report,  September 2014
City-County Planning Board,      10/14/2014

CLOSE PUBLIC HEARING – Water, Sewer, Landfill and Garbage Rate Increase

CITY ATTORNEY
Ordinance No. 815, 1st      rdg – Water Rate Increase
Ordinance No. 816, 1st      rdg – Sewer Rate Increase
Ordinance No. 817, 1st      rdg – Garbage/Landfill Rate Increase

CITY FINANCE OFFICER
City Judge’s Report, August & September 2014
 Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports, September, 2014

CITY SUPERINTENDENT

OTHER MATTERS
Shelby Tourism Business Improvement District Work Plan 2014-2015

 ADJOURN


October 6, 2014
7:30 P.M.

ROLL CALL OF MEMBER

APPROVAL OF MINUTES

Regular Meeting, 9/15/14

CLAIMS REPORT   9/30/14

BUILDING INSPECTOR REPORT 9/30/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

GOVERNMENT RELATIONS
Melissa Lewis & Associates

COMMITTEE REPORTS
Park & Rec meeting 9/29/14

CITY ATTORNEY
Resolution No. 1905 – A resolution to place a weed lien on property owners

CITY FINANCE OFFICER
Final Budget Reports
Enterprise Debt Service Reserve Requirements work sheets and reports

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS
Bi-Weekly Payroll Report, September 2014

Office Closure for Holidays
For the Friday after Thanksgiving Day (11/28/14), for the Friday after Christmas Day (12/26/14) and for the Friday after New Year’s Day (1/2/15).  This would allow all city offices to close on these days and give employees the option to take vacation days or work if they wish.

Delinquent Property Tax Listing

Dorsey & Whitney Bond Counsel for Shelby Sanitary Sewer System Revenue Obligations

Transportation Alternatives Sidewalk Project

ADJOURN


ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 9/2/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

GOVERNMENT RELATIONS

Melissa Lewis & Associates

COMMITTEE REPORTS

Law Enforcement Report,  August 2014

Tri-City Interlocal, 8/28/14

CITY ATTORNEY

Resolution No. 1898 (2nd  rdg) – levying 2014 Lighting District #35 assessment

Resolution No. 1899 (2nd  rdg) – levying 2014 Street Maintenance #1 assessment

Resolution No. 1900 (2nd  rdg) – levying 2014 Park Maintenance #1 assessment

Resolution No. 1901 (2nd  rdg) –   levying 2014 Curb, Gutter, Sidewalk Project

Resolution No. 1903 – A resolution of intention to increase the rates for the users of  the municipal water, sewer, landfill and garbage systems

Resolution No. 1904 – A resolution to place weed liens on property owners

CITY FINANCE OFFICER

CITY SUPERINTENDENT

OTHER MATTERS

Response to Auditors Recommendation

Authorization for Hydro Solutions Inc. to perform services in support of one beneficial use application and one change application for the City of Shelby in the amount of $5,400.

Shelby Wastewater Treatment Plant Facility Task Order from KLJ in the amount of $504,300

Planning Assistance Contract renewal $800.00 per month

City Attorney Contract renewal $2,500.00 per month

ADJOURN


September 2, 2014
TUESDAY DUE TO HOLIDAY
7:30 P.M.

ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING –   1) 2nd 2014-2015 BUDGET
APPROVAL OF MINUTES
Regular Meeting, 8/18/14
CLAIMS REPORT   8/31/14
BUILDING INSPECTOR REPORT 8/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Park & Rec meeting 8/25/14
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1898 (1st  rdg) – levying 2014 Lighting District #35 assessment
Resolution No. 1899 (1st  rdg) – levying 2014 Street Maintenance #1 assessment
Resolution No. 1900 (1st  rdg) – levying 2014 Park Maintenance #1 assessment
Resolution No. 1901 (1st  rdg) –   levying 2014 Curb, Gutter, Sidewalk Project
Resolution No. 1902 approving and adopting the FYE 6/30/2015 budgeted mill levies
CITY FINANCE OFFICER
2014-2015 Budget
Department of Revenue 2014 Certified Taxable Valuation
Law Enforcement
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, August 2014
KLJ Task order for Shelby Well Building Design in the amount of $3,500.00
New Life Church Delinquent Tax Letter
ADJOURN


ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
1) 1st 2014-2015 BUDGET
2) Shelby Storm Sewer Improvement Project
APPROVAL OF MINUTES
Regular Meeting, 8/4/14
APPEARANCE REQUESTS
Bob Denning
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report,  June and July 2014
City-County Planning Board, 8/11/14
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1896 re:  Amending a Clerical Error in Resolution No. 1280
Resolution No. 1897 re:  Storm Sewer Improvement Project
CITY FINANCE OFFICER
City Judges Report, July 2014
Preliminary 2014-2015 Budget
CITY SUPERINTENDENT
OTHER MATTERS
Petition for 3 Way Stop @ intersection of Marias Ave & Sheridan St
ADJOURN


Aug 4 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 7/21/14
CLAIMS REPORT   7/31/14
BUILDING INSPECTOR REPORT 7/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
CITY ATTORNEY
Resolution No. 1895 re:  Shelby Storm Sewer Improvement Project
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, July 2014
Transportation Alternatives Project Agreement – Main Street ADA Ramps
Shelby Heights Master Plan
ADJOURN        


July 21 2014
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 7/7/14
CLAIMS REPORT, 6/30/2014 (final year end batch )
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report,  June 2014
Quarterly Employee/Safety meeting, 7/17/14
CITY ATTORNEY
CITY FINANCE OFFICER
City Judges Report, June 2014
CITY SUPERINTENDENT
OTHER MATTERS
Shelby Storm Water Improvements
ADJOURN


July 7 2014
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
Regular Meeting, 6/16/14
Special Meeting, 6/23/14
CLAIMS REPORT   6/30/14 – 1st batch
BUILDING INSPECTOR REPORT 6/30/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
GOVERNMENT RELATIONS
Melissa Lewis & Associates
COMMITTEE REPORTS
Park & Recreation Meeting, 6/30/14
CITY ATTORNEY
Resolution No. 1894 A Resolution Adopting the Toole County Pre-Disaster Mitigation  Plan
CITY FINANCE OFFICER
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
Discussion on the City of Shelby/Champions Park Committee application to the Tourism Infrastructure Improvement Program Grant
OTHER MATTERS
Bi-Weekly Payroll Report, June 2014
Memorandum of Understanding between MDOT and City of Shelby-Storm Water Master Plan
Extra Mile Day Proclamation, November 1, 2014
Arbor Day Proclamation, April 24, 2015
Farmer’s Market @ City Hall Park, every Thursday 4-6 p.m. July 17th  – Sept 11th
SCA Annual Event @ Williamson Park August 20th – August 24th
ADJOURN


June 16 2014
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING – Annexation & Street Closure

APPROVAL OF MINUTES

Regular Meeting, 6/2/14

APPEARANCE REQUESTS

Agenda Items  

Non Agenda Items

COMMITTEE REPORTS

Law Enforcement Report,  May 2014

CLOSE PUBLIC HEARING – Annexation & Street Closure

CITY ATTORNEY

Resolution No. 1891 – annexation of Living Faith Church property

Resolution No. 1892 – street closure for portion of Spirit Dr

CITY FINANCE OFFICER

City Judges Report, May 2014

Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports,  May 2014

CITY SUPERINTENDENT

OTHER MATTERS

ADJOURN


June 2 2014

ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 5/19/14

CLAIMS REPORT   5/31/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

COMMITTEE REPORTS

CITY ATTORNEY

Resolution No. 1889 re: Resolution of Intent to Annex Property Into The Municipal Limits of the City of Shelby

Resolution No. 1890 re: Resolution of Intent to close street portion of Spirit Drive in Coyote Hills

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

Bi-Weekly Payroll Report, May 2014

ADJOURN


May 19, 2014
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 5/5/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

COMMITTEE REPORTS

Law Enforcement Report,  April 2014

City-County Planning Board, 5/12/14

CITY ATTORNEY

CITY FINANCE OFFICER

City Judges Report, April 2014

Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports,  April 2014

CITY SUPERINTENDENT

OTHER MATTERS
Coyote Hills Street Closure

ADJOURN


May 5, 2014
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

Regular Meeting, 4/21/14

CLAIMS REPORT   4/30/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items –Barb Donahue re: speeding

COMMITTEE REPORTS

Park & Recreation Meeting, 4/28/14

Tri-City Interlocal Meeting, 4/24/14

Marias Heritage Center Condominium Board meetings minutes

Annual and Regular Meetings 4/29/13

CITY ATTORNEY

Shelby Joint Resolution No. 1888 – joint resolution of the city councils of the cities of Conrad, Cut Bank and Shelby to adopt the amended bylaws of the Tri-City Interlocal Equipment Pool

CITY FINANCE OFFICER

CITY SUPERINTENDENT

COMMUNITY DEVELOPMENT DIRECTOR

OTHER MATTERS

Bi-Weekly Payroll Report, April 2014

Coyote Hills Street Closure

Public Meeting to review and discuss a draft Shelby Area Transportation Plan

ADJOURN


April 21, 2014
ROLL CALL OF MEMBERS

OPEN SHOW CAUSE  HEARING – Marlin Schmidt property

APPROVAL OF MINUTES

Regular Meeting, 4/07/14

APPEARANCE REQUESTS

Agenda Items

Non Agenda Items

COMMITTEE REPORTS

Law Enforcement Report,  March 2014

Safety Meeting & Quarterly Employee Meeting, 4/17/14

CLOSE SHOW CAUSE HEARING

CITY ATTORNEY

Ord. 814, 2nd reading re parking on Prairie Street

Resolution No. 1886 re: Wastewater Environmental Report

Resolution No. 1887 re: Wastewater PER

CITY FINANCE OFFICER

City Judges Report, March 2014

Statement of Expenditures, Revenues, Cash Report, Investment and Project Reports,  March 2014

CITY SUPERINTENDENT

OTHER MATTERS

Hwy 2 Association 2014 membership dues

Devon Water Inc. Water Purchase Contract

Hiring of Kari Hoover as Pool Manager

Tax Deed Request – Scott Moench

Sale of FBI Complex
ADJOURN


April 7, 2014
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING – Wastewater Preliminary Engineering Report project
APPROVAL OF MINUTES
Regular Meeting, 3/17/14
CLAIMS REPORT   3/31/14
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Park & Recreation Meeting, 3/31/14
BUILDING INSPECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Res. 1885 – Amended Declaration of Restrictive Covenants  for Refinery
Ord. 814 – re no parking on portions of Prairie Street
Review Amended Bylaws of the Tri-City Interlocal Equipment Pool
CITY FINANCE OFFICER
Annual Landfill Trust Deposit
CITY SUPERINTENDENT
COMMUNITY DEVELOPMENT DIRECTOR
OTHER MATTERS
Bi-Weekly Payroll Report, March 2014
Barry Damschen Consulting Amendment No. 14 for 2014 landfill consulting
Water Dispenser Rates

ADJOURN