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CITY COUNCIL MEETING
CITY OF SHELBY
Sept 7 2010
7:30 P.M.
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING 2nd Hearing for the 2010-2011 Budget
APPROVAL OF MINUTES
Regular Meeting, 8/16/2010
CLAIMS REPORT, 8/31/2010
BUILDING INSPECTOR REPORT, 8/31/2010
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Tri-City Interlocal Meeting, 8/12/10
Park & Rec Meeting, 8/30/2010
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Ordinance No. 803 (1st rdg) Amending Title 10 of the Shelby
Municipal Code Adopting the Model Building And Technical Codes by
Administrative Action and to Set Forth the Duties and Qualifications of the
Building Inspector
Resolution No. 1802 (2nd rdg) levying 2010 Lighting District #35
assessment
Resolution No. 1803 (2nd rdg) levying 2010 Street Maintenance #1
assessment
Resolution No. 1804 (2nd rdg) levying 2010 Park Maintenance #1
assessment
Resolution No. 1806 - approving and adopting the FYE 6/30/2011 budget
Resolution No. 1807 amending a clerical error in Resolution No. 1798
CITY SUPERINTENDENT
CITY FINANCE OFFICER
2010-2011 Preliminary Budgets
2009-2010 Budget Revisions
1. Marias Valley Golf Fund, $13,224 unanticipated revenue from early
payoff of building loan
2. Police Pension Fund, $4,459 unanticipated revenue from 2003 police
pension annual payment
OTHER MATTERS
Payroll Bi-Weekly Report, August, 2010
5 Year Engineering Bid Award
Proclamation for International Walk to School
Proclamation for Family Day
Helena Sand & Gravel Change Order #4 for the Sanitary Sewer Outfall
Project in the amount of $57,557.34 increasing the total contract to
$1,581,768.44.
Montana Essential Freight Rail Loan Program Recipient Agreement
Toole County Commissions request to re-open alley
Galena Street Sidewalks Project Bids
ADJOURN
Archives
Click on date
Aug 16 2010
Aug 2 2010
July 19 2010
July 6 2010
May 17 2010
May 3 2010
April 19 2010
April 5 2010
March 15 2010
March 1 2010
February 16,
2010
February 1,
2010
January 19, 2010
January 4 , 2010
December 21 , 2009
December 7 , 2009
November 16 , 2009
November 2 , 2009
October 19 , 2009
October 5 , 2009
September 28, 2009
September 8 2009
August
17 2009
August
6 2009
July
20 2009
July 6
June 15
June 1 2009
May 18 2009
May 4 2009
April 27 2009
April 20 2009
April 6 2009
March 16 2009
March 2 2009
Feb 17 2009
Feb 2 2009
Jan 20 2009
Jan 5 2009
Dec 15 2008
Dec 1 2008
Nov 17 2008
Nov 3 2008
Oct 20 2008
Oct 6 2008
Sept 15 2008
Sept 2 2008
Aug 18 2008
Aug 4 2008
July 28 2008
July 7 2008
June 16 2008
June 2 2008
May 19 2008
May 5 2008
April 21 2008
April 7 2008
March 17 2008
March 3 2008
Feb 19 2008
Feb 4 2008
Jan 22 2008
Jan 7 2008
Aug 16 2010
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGS 1. 1st 2010-2011 BUDGET
2. FBI Janitorial Bids
APPROVAL OF MINUTES
Regular Meeting, 8/2/2010
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, July 2010
Tri-City Interlocal, June 2010
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Ordinance No. 802 (2nd rdg) (amended) Water Rate Increase
Resolution No. 1801 Authorizing termination of lease documents entered
into with Wells Fargo Brokerage Services North Water Tower Complex Lease
Resolution No. 1802 2010 Levy re: Lighting Maintenance
Resolution No. 1803 2010 Levy re: Street Maintenance
Resolution No. 1804 2010 Levy re: Park Maintenance
Resolution No. 1805 Shelby Recovery Zone Designation
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report for 7/31/10
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 7/31/10
Annual Law Enforcement Budget
Audit Publication, FY 2008-09
OTHER MATTERS
First State Bank checking account setup authorization
Weed Ordinance discussion
Charles & Jacqueline Rohlf easement agreement
Coons Property
North Central Montana Rural Water System
ADJOURN
Aug 2 2010
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGWater Rate Increase
APPROVAL OF MINUTES
Regular Meeting, 7/19/2010
CLAIMS REPORT, 7/31/2010
BUILDING INSPECTOR REPORT, 7/31/2010
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Park & Rec Meeting, 7/26/2010
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Ordinance No. 802 (1st rdg) Water Rate Increase
Resolution No. 1799 Water Rate Increase
Resolution No. 1800 Water System Revenue Bonds
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, July, 2010
FBI Janitorial Bid Award
Office Closure for Holiday For the Friday after Thanksgiving Day
(11/26/10). This would allow all city offices to close on this day and give
employees the option to take a vacation day for that day, or work if they
wish.
Memorandum of Agreement between the City of Shelby and the MDOT for the
development of a community transportation safety plan
Helena Sand and Gravel change order #3 for the Sanitary Sewer Outfall
Project increase of $4,067.00 changing the contract to $1,524,211.10.
ADJOURN
July 19 2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 7/06/2010
CLAIMS REPORT, 6/30/2010 (final year end batch )
APPEARANCE REQUESTS
Agenda Items Norm Nelson, Fire Department
Non Agenda Items Josh Habets, Eagle Scout
COMMITTEE REPORTS
Law Enforcement Report, June 2010
City-County Planning Board, 7/12/2010 - CANCELED
Safety Committee, 7/15/2010 - CANCELED
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 6/30/2010
Pledged Securities 6/30/2010
2010-2011 Preliminary Budget
OTHER MATTERS
FBI Janitorial Bid Award (?)
KLJ bid award recommendation for Water Transfer and Disinfection Project,
notice of awards, agreements and bid tabulations
Contract A Swank Enterprises
Contract B Maguire Iron, Inc
Request for Engineering Qualifications 5 year contract
July 6 2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 6/21/2010
CLAIMS REPORT, 6/30/2010
BUILDING INSPECTOR REPORT, 6/30/2010
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Safety Committee, 6/24/2010 CANCELED
Park & Rec, 6/28/10
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1797 intent to increase water rates
Resolution No. 1798 annex property Wayne & Patricia Schwenke
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, June, 2010
Weed ordinance discussion
Sanitary Sewer Outfall Project change order #2 for Helena Sand and Gravel
an increase of $13,491.88 and a decrease of $11,600.00 changing the
contract to $1,520,144.10
ADJOURN
May 17 2010
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING 1. Conditional Use application by Lloyd Omdahl and Ula
Hilt- Omdahl to develop a mobile home park at 465 Glacier Avenue
2. Conditional Use application by Shane Bucher to open a chemical
application business at his residence at 218 Plum Street
APPROVAL OF MINUTES
Regular Meeting, 5/03/2010
CLAIMS REPORT, 4/30/2010 (missed at 5/03 mtg)
Highway 2 Association Dues
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, April 2010
Planning Board, 5/10/10
COMMUNITY DEVELOPMENT DIRECTOR (absent last mtg)
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1792 resolution supporting expansion of the
designation of Theodore Roosevelt Expressway
Resolution No. 1793 resolution establishing an identity theft prevention
program
Ordinance No. 800 resolution supporting expansion of the designation of
Theodore Roosevelt Expressway
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report for 4/30/10
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 4/30/10
OTHER MATTERS
Helena Sand & Gravel Sanitary Sewer Outfall Change Order No. 1
decreasing the original contract of $1,519,674.50 by $1,422.28 to
$1,518,252.22.
ADJOURN
May 3 2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 4/19/2010
CLAIMS REPORT, 4/30/2010
BUILDING INSPECTOR REPORT, 4/30/2010
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Park & Rec, 4/26/10
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Ordinance No. 799 - 2nd rdg Amending the exemptions to the sidewalk,
curb and gutter section of the Shelby Municipal Code
Resolution No. 1791 Placing a lien upon property for nonpayment of a
frozen water meter fee
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, April, 2010
ADJOURN
April 19 2010
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
MDOT Funding for the Industrial Park Rail Line
APPROVAL OF MINUTES
Regular Meeting, 4/5/10
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, March 2010
City-County Planning Board, 4/12/10
Safety Committee Meeting & Employee Quarterly Meeting, 4/15/10
CLOSE PUBLIC HEARING
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 3/31/10
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 3/31/10
OTHER MATTERS
ADJOURN
April 5 2010
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
TSEP, RRGL and FWP funding for projects
APPROVAL OF MINUTES
Regular Meeting, 3/15/2010
CLAIMS REPORT, 3/31/2010
BUILDING INSPECTOR REPORT, 3/31/2010
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Safety Meeting, 3/18/10
Park & Rec, 3/29/10
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, March, 2010
Shelby Food and Craft Fair to use Historic City Hall Park from 7/22/10 to
9/16/10 each Thursday from 4 p.m. to 6 p.m.
New DNRC Grant in the amount of $300,000 for additional work on the
refinery site
Addendum to the voluntary cleanup plan
ADJOURN
March 15 2010
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
TSEP, RRGL and FWP funding for projects
APPROVAL OF MINUTES
Regular Meeting, 3/1/10
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, February 2010
City-County Planning Board, 3/8/10
o Board Reappointment-Larry Nelson, 2year term, expiring 3/31/2012
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1790 Authorizing the Mayor to submit an application
to the MT Dept of Commerce for TSEP and RRGL assistance
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 2/28/10
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 2/28/10
Annual Landfill Closure and Post Closure Deposit
OTHER MATTERS
Personnel Policy Update City Service Worker I, Grade 2a for on call
position
Homeland Security Building
Barry Damschen Consulting, LLC Amendment No. 10 increasing the Landfill
Engineering Consulting Services Contract by $200 per year - from $6,300 to
$6,500
ADJOURN
March 1 2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 2/16/2010
CLAIMS REPORT, 2/28/2010
BUILDING INSPECTOR REPORT, 2/28/2010
None
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, February, 2010
ADJOURN
February 16,
2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, January and February 2010
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 1/31/10
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 1/31/10
OTHER MATTERS
Kadrmas, Lee & Jackson agreement 2/1/10-1/31/11 for stimulus funds
services
ADJOURN
February 1, 2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 1/19/2010
CLAIMS REPORT, 1/31/2010
BUILDING INSPECTOR REPORT, 1/31/2010
None
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Park & Rec, 1/25/10
Safety Meeting, 1/28/10
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, January, 2010
ADJOURN
January 19, 2010
OPEN PUBLIC HEARING
Tax Increment Financing District amended legal description
APPROVAL OF MINUTES
Regular Meeting, 1/4/2010
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, December 2009
City-County Planning Board, 1/11/10
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1788 Approving a revised legal description for the Shelby
Industrial park-Fairgrounds Area Tax Increment Financing District
Resolution No. 1789 Authorizing the sale of City owned property
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 12/31/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment,
Pledged Securities 12/31/2009
OTHER MATTERS
ADJOURN
January 4 , 2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 12/21/09
CLAIMS REPORT, 12/31/2009
BUILDING INSPECTOR REPORT, 12/31/2009
None
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Park & Rec, 12/28/2009
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1787 Authorizing the sale of the old Bitterroot School
Property
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, December 2009
ADJOURN
December 21 , 2009
ROLL CALL
OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 12/7/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, November 2009
Safety Committee Meeting, 12/17/09
CITY ATTORNEY
Review deed documents for Blaine Benton Condominium project
Resolution No. 1786 Revised Legal Description for the Shelby Industrial
Park-Fairgrounds Area Tax Increment Financing District and Providing for the
Publication and Mailing of a Notice of Public Hearing
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 11/30/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 11/30/2009
OTHER MATTERS
Discussion on Splash Park and Skateboard Park
Change Order No. 1 = Petroleum Refining Company Refinery
ADJOURN
December 7 , 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 11/16/09
CLAIMS REPORT, 11/30/2009
BUILDING INSPECTOR REPORT, 11/30/2009
None
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Safety Committee Meeting, 11/19/2009
COMMUNITY DEVELOPMENT DIRECTOR
Grants
Safe Routes to School Grant Application
Arbor Day Grant Application
Montana DEQ Recycling Infrastructure Grant Application
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
Law Enforcement Budget
OTHER MATTERS
Payroll Bi-Weekly Report, November 2009
Arbor Day Proclamation- date set for April 30, 2010
Old Bitterroot School property sale documents for Blaine-Benton
Condominium project
Bid Award for Petroleum Refining Company Refinery Site Remediation
ADJOURN
November 16 , 2009
ROLL CALL
OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 11/2/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, October 2009
CITY ATTORNEY
Resolution No. 1785 Bond Resolution
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 10/31/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 10/31/2009
OTHER MATTERS
RFP 5 Year Architectural Services Award Recommendation
ADJOURN
November 2 , 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 10/19/09
CLAIMS REPORT, 10/31/2009
BUILDING INSPECTOR REPORT, 10/31/2009
APPEARANCE REQUESTS
Agenda Items
Jim Cordial
Non Agenda Items
COMMITTEE REPORTS
Safety Committee and Quarterly Employee Meeting, 10/22/2009
Park & Rec, 10/26/2009
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1784 weed liens
CITY SUPERINTENDENT
CITY FINANCE OFFICER
Final 2009-2010 Budget
Law Enforcement Budget
OTHER MATTERS
Wastewater Project Bid Award Recommendation from KLJ
Council meeting time
Bitterroot School Deed, Trust Indenture and Letter of Agreement
Review RFP for Architectural Services
ADJOURN
October 19 , 2009
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGS 2nd 2009-2010 BUDGET
Conditional Use Request for Daycare
APPROVAL OF MINUTES
Regular Meeting, 10/5/2009
APPEARANCE REQUESTS
Agenda Items
Jim Cordial
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, September 2009
City-County Planning Board Minutes, 10/13/09 (cancelled-no quorum)
CITY ATTORNEY
Ordinance No. 798, 2nd rdg -An ordinance amending the junk and
disabled or junk vehicles section of the Shelby Municipal Code, changing the
written notice from fifteen (15) days to seven (7) days.
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 9/30/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 9/30/2009
OTHER MATTERS
Walter Krutzfeld Estate property purchase
Reappointment of Mayor Bonderud to the Heritage Condo Board for 4 year
term
January 1, 2010 to December 31, 2013
Property Purchase of Rainbow Hotel property, Buy Sell Agreement-Mary Ann
Potter
Property Sale of Lots 8 & 9, Block 46, Rosedale Addition, Trust
Indenture-Jimmy Anderson
Call for Bids-Shelby Refinery Special Provisions
ADJOURN
October 5 , 2009
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGS 1st 2009-2010 BUDGET
2009 SPECIAL ASSESSMENTS
APPROVAL OF MINUTES
Regular Meeting, 9/28/09
CLAIMS REPORT, 9/30/2009
BUILDING INSPECTOR REPORT, 9/30/2009
APPEARANCE REQUESTS
Agenda Items
Blazing Arrows
Non Agenda Items
COMMITTEE REPORTS
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1782- transfer appropriations and budget revisions for
FYE 6/30/2009
Resolution No. 1783- A resolution approving and adopting the budget for
the City of Shelby, Montana, for fiscal year ending June 30, 2010
Ordinance No. 798- An ordinance amending the junk and disabled or junk
vehicles section of the Shelby Municipal Code, changing the written notice
from fifteen (15) days written notice to seven (7) days.
CITY SUPERINTENDENT
CITY FINANCE OFFICER
Preliminary 2009-2010 Budget
Preliminary Law Enforcement Budget from Toole County
2009 Special Assessments
OTHER MATTERS
ADJOURN
September 28, 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 9/8/2009
APPEARANCE REQUESTS
Agenda Items
Julie Martin
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, August 2009
City-County Planning Board Minutes, 9/14/09
CITY ATTORNEY
Resolution No. 1779, Lighting District Assessment
Resolution No. 1780, Street Maintenance Assessment
Resolution No. 1781, Park Maintenance Assessment
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 8/31/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 8/31/2009
OTHER MATTERS
Payroll Bi-Weekly Report, August 2009
Jim Anderson request to purchase city owned property at corner of 3rd St S
& 6th Ave S
Flesch Farms water & sewer easements
North Central Montana Water Authority
Cindy Simpson recommendation to hire weekend employees Cody Tasker and
Rocky Gardipee
ADJOURN
September 8 2009
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
Alley & Street Closures
APPROVAL OF MINUTES
Regular Meeting, 8/17/09
CLAIMS REPORT, 8/31/2009
BUILDING INSPECTOR REPORT, 8/31/2009
Order to demolish dangerous building at 436 Treasure Ave
Review current weed ordinance
APPEARANCE REQUESTS
Agenda Items
Jim Cordial
Non Agenda Items
COMMITTEE REPORTS
Safety Committee Meeting, 8/20/09
Park & Rec, 8/31/09
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1772 language amendment
Resolution No. 1776 4th Street North closure
Resolution No. 1777 Bitterroot alley closure
Resolution No. 1778 property weed liens
Ordinance No. 797 amendments to Shelby Municipal Code
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, August 2009
International Walk to School Day Proclamation
Request from Sarah Clary to go back to 40 hour work week instead of
present 30 hours
MDOT Safe Routes to School Project Agreement Modification
ADJOURN
August
17 2009
ROLL CALL OF MEMBERS
OPEN SHOW CAUSE PUBLIC HEARING
Abatement of dangerous building located at 436 Treasure Avenue
APPROVAL OF MINUTES
Regular Meeting, 7/6/2009
APPEARANCE REQUESTS
Agenda Items
Jim Cordial
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, July 2009
CITY ATTORNEY
Resolution No. 1772 authorizing a declaration of restrictive
covenants on real property formerly known as the Shelby Petroleum Refinery
site
Resolution No. 1773 adopting the final PER report and accepting the
recommended funding scenario to complete wastewater system improvements
Resolution No. 1774 resolution of intent to close a portion of a street
Resolution No. 1775 resolution of intent to close a portion of an alley
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 7/31/09
Pledged Securities 7/31/2009
OTHER MATTERS
Tetra Tech contract for refinery
KLJ Shelby Sidewalk Rehabilitation Project Amendment #3
Buy & Sell Agreement with Ron DeMill & Christine DeMill re: 532 Liberty
Ave
ADJOURN
August 6 2009
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
MT Dept of Transportation TCEP seeking funds for sidewalk
improvements along the Roadrunner Recreation Trail
APPROVAL OF MINUTES
Regular Meeting, 7/20/09
CLAIMS REPORT, 7/31/2009
BUILDING INSPECTOR REPORT, 7/31/2009
No Permits Issued
APPEARANCE REQUESTS
Agenda Items
Jim Cordial
Non Agenda Items
COMMITTEE REPORTS
Park & Rec, 7/27/2009
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, July 2009
Shelby Food Pantry Lease
Office Closure for Holiday For the Friday after Thanksgiving Day
(11/27/09). This would allow all city offices to close on this day and give
employees the option to take a vacation day for that day, or work if they
wish.
ADJOURN
July
20 2009
ROLL CALL OF MEMBERS
OPEN SHOW CAUSE PUBLIC HEARING
Abatement of dangerous building located at 532 Liberty Avenue
APPROVAL OF MINUTES
Regular Meeting, 7/6/2009
CLAIMS REPORT, 6/30/2009 (final year end batch )
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, June 2009
City-County Planning Board, 7/13/09
Safety Committee & Employee quarterly meeting, 7/16/09
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 6/30/09
Pledged Securities 6/30/2009
OTHER MATTERS
Farmers Market to use Historic City Hall Park from 7/23/09 to 9/10/09
each Thursday from 4 p.m. to 6 p.m.
Shelby Border Patrol Facility Sale-Marcus & Millichap
ADJOURN
July 6
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 6/15/09
CLAIMS REPORT, 6/30/2009
BUILDING INSPECTOR REPORT, 6/30/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1770 Amending a clerical error in resolution No. 1756
Resolution No. 1771 Authorizing the sale of city owned property to
Shelby Inns Holdings, LLC
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, June 2009
Sale of North Water Tower Complex property
Agreement documents for FBI building
Carwash for SHS Cheerleaders 7/11 at the parking lot by Wells Fargo
ADJOURN
June 15
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 6/1/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, May 2009
City-County Planning Board, 6/8/09
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 5/31/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 5/31/2009
OTHER MATTERS
RFP for 3 year Janitorial Services for City Hall & Oilfield Ave
Complex
ADJOURN
June 1 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 5/18/09
CLAIMS REPORT, 5/31/2009
BUILDING INSPECTOR REPORT, 5/31/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Safety Committee, 5/21/2009
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1769 USDA Funding
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, May 2009
CCC/ Native American Inmates Investigation Report
No Out of State Checks accepted at campgrounds
KLJ Sidewalk Rehabilitation Project Amendment No. 2 in the amount of
$9,600
ADJOURN
May 18 2009
ROLL CALL
OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 5/4/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, April 2009
City-County Planning Board, 5/11/09
CITY ATTORNEY
Ordinance No. 796, 2nd rdg - Snow Removal
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 4/30/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 4/30/2009
OTHER MATTERS
SCA use of Williamson Park 8/20-8/23/09
Catholic Church request to close Main Street between 5th & 6th Ave 6/7/09
Bid award for property sale--Lot 4A, Block 24, Sullivans First Addition
131 West Central (old Commodore property) 3 bids were received
Loading zone designation at 211 West Central
ADJOURN
May 4 2009
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
Montana Fish, Wildlife and Parks Recreation Trail Program funding for
the Roadrunner Recreation Trail
APPROVAL OF MINUTES
Regular Meeting, 4/20/09
Emergency Meeting, 4/27/2009
CLAIMS REPORT, 4/30/2009
BUILDING INSPECTOR REPORT, 4/30/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Ordinance No. 796, 1st rdg - Snow Removal
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, April 2009
Change Gary Sulenes employee status from temporary part-time to permanent
part-time
Amtrak Pedestrian Crossing
KLJ recommendation for bid award on Shelby Industrial Park-Railroad Track
Realignment-TP Construction in the amount of $201,635.94
Sale of Property-110 1ST Ave SE, Walls/Rohlf property
ADJOURN
April 27 2009
Emergency Meeting
ROLL CALL OF MEMBERS
1) SRF Funding for Sewer Project
2) SRF Funding for Water Project
3) Resolution #1768, Shooting Project
ADJOURN
April 20 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 4/6/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Law Enforcement Report, March 2009
City-County Planning Board, 4/13/09
Safety Committee Meeting & Employee Quarterly Meeting, 4/16/09
CITY ATTORNEY
Ordinance No. 795, 2nd rdg - weed control
Resolution No. 1763, MMIA Revised Interlocal Agreement
Resolution No. 1764, MMIA Revised Workers Comp Program Agreement
Resolution No. 1765, MMIA Revised Liability Coverage Program Agreement
Resolution No. 1766, MMIA Revised Property Program Agreement
Resolution No. 1767, MMIA Revised Employee Benefits Program Agreement
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Reports for 2/28/09 and 3/31/09
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 3/31/2009
OTHER MATTERS
Sale of Property-Lot 4A, Block 24, Sullivans First Addition
Amtrak Depot Pedestrian Crossing
Helena Sand & Gravel change order #4 for Water Main Project
KLJ Engineering Proposal for Sanitary Sewer Replacement
ADJOURN
April 6 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 3/16/2009
CLAIMS REPORT, 3/31/2009
BUILDING INSPECTOR REPORT, 3/31/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
Safety Committee, 3/19/2009
Park & Rec, 3/30/2009
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Ordinance No. 795, 1st rdg, weed control
Resolution No. 1761, cash transfers
Resolution No. 1762, snow removal lien
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, March 2009
Arbor Day Proclamation- date set for April 24, 2009
Spring Cleanup is scheduled for 4/26/09 thru 5/9/09
Amendment No. 9 Barry Damschen Consulting for Landfill - increasing the
annual fee by $200 from $6,100 to $6,300.
Old Middle School utilities split with School
MMIA Risk Management Bulletin re: Wading Pool
Planning Board Re-appointment of Scott OBrien for 2 year term expiring
2/01/2011
Healthy Youth Pledge
Toole County and City of Shelby Memorandum of Understanding
Project Team Progress Memorandum for March 2009
ADJOURN
March 16 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 3/2/2009
APPEARANCE REQUESTS
Agenda Items
Non Agenda Items
COMMITTEE REPORTS
City-County Planning Board, 3/9/09
o Expiring Board Member Re-appointment Scott OBrien
Law Enforcement Report, February 2009
CITY ATTORNEY
Ordinance No. 794, 2nd rdg - amending snow & ice removal code
Weed Ordinance?
Resolution No. 1760 proclaiming May 1st as Silver Star Banner Day
CITY SUPERINTENDENT
CITY FINANCE OFFICER
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 2/28/2009
OTHER MATTERS
ADJOURN
March 2 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
· Regular Meeting, 2/17/09
CLAIMS REPORT, 2/28/2009
BUILDING INSPECTOR REPORT, 2/28/2009
Show cause hearing on the following property
Ψ James Williamson, 228 Main Street
Lots 19 & 20; Block 4; Shelby Original Townsite
APPEARANCE REQUESTS
COMMITTEE REPORTS
· Park & Rec, 2/23/2009
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Ordinance for snow & ice removal
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
· Payroll Bi-Weekly Report, February 2009
· Sidewalk project bid award to AV Construction in the amount of $84,217.16
· Electrical bid award to Kronebusch Electric, Inc., 18 month agreement
· Renter Landlord water payment agreements
ADJOURN
Feb 17 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 2/2/2009
APPEARANCE REQUESTS
BUILDING INSPECTOR
Show cause hearing on the following property
James Williamson, 228 Main Street
Lots 19 & 20; Block 4; Shelby Original Townsite
COMMITTEE REPORTS
Tri-City Interlocal Annual Meeting, 1/15/09
City-County Planning Board, 2/9/09
Amended Subdivision Plat of Tract 13A of the Corrected Subdivision Plat of
the Shelby Industrial Park Addition
Law Enforcement Report, January 2009
CITY ATTORNEY
Ordinance for snow & ice removal
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 1/31/2009
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 1/31/2009
OTHER MATTERS
City of Shelby Growth Policy Review, January 2009
Kadrmas, Lee & Jackson Engagement Letter
ADJOURN
Feb 2 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 1/20/09
CLAIMS REPORT, 1/31/2009
BUILDING INSPECTOR REPORT, 1/31/2009
APPEARANCE REQUESTS
COMMITTEE REPORTS
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, January 2009
ADJOURN
Jan 20 2009
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 1/5/2009
APPEARANCE REQUESTS
COMMITTEE REPORTS
City-County Planning Board, 1/12/09
Safety Committee Meeting & Employee Quarterly Meeting, 1/15/09
Law Enforcement Report, December 2008
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 12/31/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 12/31/2008
OTHER MATTERS
North Central MT Regional Water Authority Interim Water Service
Request
ADJOURN
Jan 5 2009
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
Alley Closure and Shelby City Code
APPROVAL OF MINUTES
Regular Meeting, 12/15/2008
CLAIMS REPORT, 12/31/2008
BUILDING INSPECTOR REPORT, 12/31/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Park & Rec, 12/29/2008
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1759 Alley Closure, Original School, Block 45
Ordinance No. 793, 2nd rdg Adopting Shelby City Codes of 2008
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, December 2008
Handicap Parking
Stop Signs on Main & 7th Avenue
Old Refinery Cleanup Documents
ADJOURN
Dec 15 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 12/1/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Law Enforcement Report, November 2008
CITY ATTORNEY
Resolution No. 1758 Intent to Close Alley, Original School, Block 45
Ordinance No. 793
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 11/30/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 11/30/2008
OTHER MATTERS
Marias Valley Golf & Country Club Management Contract
Shelby Chamber of Commerce business property lease renewal
NETA business property lease renewal
Handicapped Parking Request-Northtown Drug
ADJOURN
Dec 1 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 11/17/2008
CLAIMS REPORT, 11/30/2008
BUILDING INSPECTOR REPORT, 11/30/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Safety Meeting, 11/20/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, November 2008
Marias Valley Golf & Country Club Management Contract
Alley Closure Request from Travis Clark
ADJOURN
Nov 17 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING Industrial Tax Increment Financing District
APPROVAL OF MINUTES
Regular Meeting, 11/3/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Law Enforcement Report, October 2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
2nd Rdg Ordinance No. 792 - Creating an Industrial Tax Increment
Financing District
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 10/31/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 10/31/2008
OTHER MATTERS
Remove Street Sign Request Intersection of Main & 7th Ave
Petition to Discontinue and Close Alley
City of Shelby Water Rights Review
Proposed Plan to Erect a Flag Pole at City Hall
ADJOURN
Nov 3 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING
Energy Park annexation
Washington Avenue street closure
APPROVAL OF MINUTES
Regular Meeting, 10/20/2008
CLAIMS REPORT, 10/31/2008
BUILDING INSPECTOR REPORT, 10/31/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Park & Recreation Meeting, 10/27/08
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1755 - annex Energy Park property into the municipal
limits of the City of Shelby
Resolution No. 1756 - close Washington Ave
Resolution No. 1757 correcting a zoning clerical error and designating
zoning
Ordinance No. 792 creating a Industrial Tax Increment Financing District
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, October 2008
Buy-Sell Agreement Shelby Townhouse Inn & Town Pump
Remove Street Sign Request Intersection of Main & 7th Ave
Sale of City property-335 & 337 6th Ave So (old Schnee/Porter residences)
Personnel Policy Updates
Petition to Discontinue and Close Alley
City of Shelby water rights review
Business Incubator
ADJOURN
Oct 20 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 10/6/2008
APPEARANCE REQUESTS
John Cummings of MMIA to present the City of Shelby with the Bob
Worthington Risk Management Achievement Award
COMMITTEE REPORTS
Law Enforcement Report, September and October 2008
City-County Planning Board, 10/14/08
CITY ATTORNEY
Resolution No. 1752 Adopting the National Incident Management System
Resolution No. 1753 Calling for a public hearing on an ordinance
establishing an industrial tax increment financing district
Resolution No. 1754 A vision, mission & guiding principles statement for
the City of Shelby
Resolution No. 1756 A resolution calling for a public hearing on an
ordinance establishing an industrial tax increment financing district
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 9/30/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 9/30/2008
OTHER MATTERS
Old Firehall Property Sale bid from Bryan Bechard in the amount of
$80,000.00
Subdivision Approval
ADJOURN
Oct 6 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 9/15/2008
CLAIMS REPORT, 9/30/2008
BUILDING INSPECTOR REPORT, 9/30/08
APPEARANCE REQUESTS
Tony Hershey
COMMITTEE REPORTS
Park & Recreation Meeting, 9/29/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1747 - a weed lien resolution
Resolution No. 1748 a resolution of intent to annex property into the
municipal limits of the City of Shelby (Energy Park)
Resolution No. 1749
Resolution No. 1750 FBI Lease-Purchase Agreement
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, September 2008
KLJ Shelby Track Realignment Proposal
Bid Opening-old firehall property sale
Industrial Tax Increment Funding District
Northern Montana Brownfields Coalition Brownfields assessment grant
FBI Lease Documents: Account Control Agreement
Escrow Agreement
Site Lease
Lease-Purchase Agreement
ADJOURN
Sept 15 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 9/2/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Law Enforcement Report, August 2008
City-County Planning Board, 9/8/08
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 8/31/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 8/31/2008
OTHER MATTERS
Annexation of Port of Northern Montana Energy Park
KLJ Supplemental Conditions for Engineering Services for Prairie and
Valley Street Sidewalk Rehabilitation (Phase 2) in the amount of $7,600.00
ADJOURN
Sept 2 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING S 2008 SPECIAL ASSESSMENTS
2nd 2008-2009 BUDGET
APPROVAL OF MINUTES
Regular Meeting, 8/18/2008
CLAIMS REPORT, 8/31/2008
BUILDING INSPECTOR REPORT, 8/31/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
Park & Recreation Meeting, 8/25/08
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1740, 2nd rdg2008 Lighting District #35 assessments
Resolution No. 1741, 2nd rdg2008 Street Maintenance #1 assessments
Resolution No. 1742, 2nd rdg2008 Park Maintenance District #1 assessments
Resolution No. 1743- transfer appropriations and budget revisions for FYE
6/30/2008
Resolution No. 1744- A resolution approving and adopting the budget for
the City of Shelby, Montana, for fiscal year ending June 30, 2009
Resolution No. 1745- A resolution relating to $650,000 water system
revenue bonds
CITY SUPERINTENDENT
CITY FINANCE OFFICER
Preliminary 2008-2009 Budget
2008 Special Assessments
OTHER MATTERS
KLJ Energy Park Phase I change order #1 increasing the base bid price
by $12,944.80 from $461,164.00 to $474,108.80.
City Attorney 2 year contract renewal - $2,000.00 per month
Personnel Policy update employee emergency call out pay
Resignation letter from Jesse Lamb
Donation of old firehall truck to the Town of Rygate
ADJOURN
Aug 18 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGS 1st 2008-09 BUDGET
APPROVAL OF MINUTES
Regular Meeting, 8/4/2008
APPEARANCE REQUESTS
Mike Pederson grade increase request
COMMITTEE REPORTS
Law Enforcement Report, July 2008
Tri-City Interlocal, 7/31/08
City-County Planning Board, 8/11/08
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
Ordinance No. 789 (2nd rdg) Water Rate Increase
Ordinance No. 790 (2nd rdg) Sewer Rate Increase
Ordinance No. 791 (2nd rdg) Landfill Fee Increase
Resolution No. 1740, 1st rdg2008 Lighting District #35 assessments
Resolution No. 1741, 1st rdg2008 Street Maintenance #1 assessments
Resolution No. 1742, 1st rdg2008 Park Maintenance District #1 assessments
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 7/31/2008
Preliminary 2008-2009 Budget Information
OTHER MATTERS
Adoption of guidelines for Audrey Hendrickson Estate Emergency
Assistance and Emergency Energy Assistance Programs
Scope of work & Contract for Developer Days
ADJOURN
Aug 4 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGWater and Sewer Rate Increases
APPROVAL OF MINUTES
Regular Meeting, 7/28/2008
CLAIMS REPORT, 7/31/2008
BUILDING INSPECTOR REPORT, 7/31/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
Tri-City Interlocal Meeting, 4/17/08
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
Ordinance No. 789 (1st rdg) Water Rate Increase
Ordinance No. 790 (1st rdg) Sewer Rate Increase
Ordinance No. 791 (1st rdg) Landfill Fee Increase
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Office Closure for Holidays For the Friday after Thanksgiving Day
(11/28/08) , the Friday after Christmas Day (12/26/08) and the Friday after
New Years Day (1/2/09). This would allow all city offices to close on these
days and give employees the option to take a vacation day for that day, or
work if they wish.
Updated delinquent curb and gutter list
Sale of old firehall property
Call for Bids-Safe Routes to School Sidewalk Upgrades
Adoption of guidelines for Audrey Hendrickson Estate Emergency Assistance
and Emergency Energy Assistance Programs
ADJOURN
July 28 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 7/07/2008
CLAIMS REPORT, 6/30/2008 (final year end batch )
APPEARANCE REQUESTS
Mike Pederson grade increase request
COMMITTEE REPORTS
Law Enforcement Report, June 2008
City-County Planning Board (canceled)
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 6/30/2008
Pledged Securities 5/31/2008
OTHER MATTERS
Request from Norman Benjamin to dedicate Cozy Meadow Lane to the City
of Shelby.
Request from Dwaine Iverson to reconsider the 4 way stop signs at 7th Ave.
and Main Street and 7th Ave. and First Street North.
Recreation pass policy change.
Farmers Market to use Historic City Hall Park from 7/24/08 to 9/11/08 each
Thursday from 4 p.m. to 6 p.m.
ADJOURN
July 7 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING2ND ANIMAL CONTROL CODE CHANGE HEARING
APPROVAL OF MINUTES
Regular Meeting, 6/16/2008
CLAIMS REPORT, 6/30/2008
BUILDING INSPECTOR REPORT, 6/30/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
Minutes of the Park & Recreation Meeting, 6/30/08
CLOSE PUBLIC HEARING
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1738 a resolution of intention to increase the rates
for the users of the municipal water system
Resolution No. 1739 a resolution of intention to increase the rates for
the users of the municipal sewer system
Resolution No. 1740 - water bond resolution
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Personnel Policy Updates, 7/07/2008
ADJOURN
June 16 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING Zoning Change
APPROVAL OF MINUTES
Regular Meeting, 6/2/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Law Enforcement Report, May 2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
Resolution No. 1737 re: zone change for old Bitterroot School
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 5/31/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 5/31/2008
OTHER MATTERS
Property Purchase (110 1st Ave So)
Shelby Refinery Cleanup Plan-Tetra Tech EM Inc.
Change Order #1 for Helena Sand & Gravel for the Water Main Improvement
Project, reducing the original contract amount by $206,716.55, from
$1,488,488.00 to $1,281,771.45.
ADJOURN
June 2 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGZone change for old Bitterrrot School property
APPROVAL OF MINUTES
Regular Meeting, 5/19/2008
CLAIMS REPORT, 5/31/2008
BUILDING INSPECTOR REPORT, 5/31/08
APPEARANCE REQUESTS
Charles Rohlf re: property located at 110 1st Ave So.
COMMITTEE REPORTS
Minutes of the Park & Recreation Meeting, 5/27/08
CLOSE PUBLIC HEARING
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1736 re: authorizing the sale of city property, lots
1-4, Block 19, Johnsons Second Addition
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Supplemental Conditions Contract for KLJ Engineering Services for
Waste Water System Improvements in the amount of $23,000.00
Engineers Recommendation for Bid Award for Energy Park Phase 1
ADJOURN
May 19 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGRoadrunner Recreation Trail
APPROVAL OF MINUTES
Regular Meeting, 5/5/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Law Enforcement Report, April 2008
City-County Planning Board, 5/12/2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
Ordinance No. 788 (2nd rdg) removal of animal excrement
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 4/30/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 4/30/2008
OTHER MATTERS
Animal Control Code Review
ADJOURN
May 5 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 4/21/2008
CLAIMS REPORT, 4/30/2008
BUILDING INSPECTOR REPORT, 4/30/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
Tri-City Interlocal Meeting, 4/17/08
Safety Committee Meeting Minutes, 4/24/08
Minutes of the Park & Recreation Meeting, 4/28/08 with fee changes
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Resolution No. 1736 Notice of Bid Award for Shelby Water Project
Ordinance No. 788 removal of animal excrement
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Old Bitterroot School bid award
Housing Loan Assumption 305 8th Ave N
Stick-built building permit waiver
ADJOURN
April 21 2008
ROLL CALL OF MEMBERS
OPEN 2ND PUBLIC HEARINGWastewater Infrastructure & Recreation Trail
APPROVAL OF MINUTES
Regular Meeting, 4/07/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Law Enforcement Report, March 2008
City-County Planning Board, 4/14/2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 3/31/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 3/31/2008
OTHER MATTERS
Old Bitterroot School bid proposal recommendation
Bid award recommendation for the former Shelby Refinery Site
Payroll Bi-Weekly Report, April 2008
ADJOURN
April 7 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 3/17/2008
CLAIMS REPORT, 3/31/2008
BUILDING INSPECTOR REPORT, 3/31/08
APPEARANCE REQUESTS
Don and Debbie Borer-re: curb stop repair at 240 1st Ave SE
Kurt Brauchle-re: storage shed for swim team
COMMITTEE REPORTS
Safety Committee Meeting Minutes, 3/20/08
Minutes of the Park & Recreation Meeting, 3/24/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
KLJ engineering services contract for Shelby track preliminary storm
water design and site grading in the amount of $14,370 to be split three
ways between the City of Shelby, School District #14 and the Booster Club at
$4,790 each.
Payroll Bi-Weekly Report, March 2008
ADJOURN
March 17 2008
ROLL CALL OF MEMBERS
BID OPENING-Property Proposals for 622 Granite Avenue, formerly
Bitterroot School
OPEN PUBLIC HEARING TSEP funding for wastewater infrastructure
improvements
1ST of 2 public hearings
APPROVAL OF MINUTES
Regular Meeting, 3/3/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
Law Enforcement Report, February 2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 2/29/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, 2/29/2008
OTHER MATTERS
KLJ engineering services contract for Shelby track preliminary storm
water design and site grading in the amount of $14,370 to be split three
ways between the City of Shelby, School District #14 and the Booster Club at
$4,790 each.
March 3
2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 2/19/2008
CLAIMS REPORT, 2/29/2008
BUILDING INSPECTOR REPORT, 2/29/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
Minutes of the Park & Recreation Meeting, 2/25/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, February 2008
MATL
Cost estimate for RDG Grant Application preparation
ADJOURN
Feb 19 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 02/04/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
City-County Planning Board, 2/11/2008
Law Enforcement Report, January 2008
CITY ATTORNEY
Resolution No. 1733 - weed lien
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 1/31/2008
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, 1/31/2008
OTHER MATTERS
ADJOURN
Feb 4 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 1/22/2008
CLAIMS REPORT, 1/31/2008
BUILDING INSPECTOR REPORT, 1/31/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
Minutes of the Park & Recreation Meeting, 1/28/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, January 2008
Interlocal Agreement for automated sanitation collection system
ADJOURN
Jan 22 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
Regular Meeting, 01/07/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
City-County Planning Board, 1/14/2008
Law Enforcement Report, December 2007
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
City Judges Report, 12/31/2007
Statement of Expenditures, Revenues, Cash Report, Project Budgets,
Investment, Pledged Securities 11/30/2007 & 12/31/2007
OTHER MATTERS
Sarah Clary request for continuation of part-time hours
Committee appointments:
North Central Montana Regional Water Authority
TD&H water system improvements contract amendment #3
Increases final design and bidding phase by $11,966 from $79,768 to a total
of $91,734.
Increases construction phase contract by $10,617, from $69,685 to a total
of $80,302.
ADJOURN
Jan 7 2008
ROLL CALL OF MEMBERS
OATH OF OFFICES
Council Members Doane, Kimmet and Hawbaker
APPROVAL OF MINUTES
Regular Meeting, 12/17/2007
CLAIMS REPORT, 12/31/2007
BUILDING INSPECTOR REPORT, 12/31/07
APPEARANCE REQUESTS
COMMITTEE REPORTS
Safety Meeting, 12/27/2007
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
Ordinance No. 787, 2nd rdg - rescinding Ord. 785 pertaining to animals
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
Payroll Bi-Weekly Report, December 2007
ADJOURN
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