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CITY COUNCIL MEETING
CITY OF SHELBY
Sept 7 2010
7:30 P.M.

ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING– 2nd Hearing for the 2010-2011 Budget

APPROVAL OF MINUTES
• Regular Meeting, 8/16/2010

CLAIMS REPORT, 8/31/2010

BUILDING INSPECTOR REPORT, 8/31/2010

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Tri-City Interlocal Meeting, 8/12/10
• Park & Rec Meeting, 8/30/2010

COMMUNITY DEVELOPMENT DIRECTOR

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Ordinance No. 803 (1st rdg) – Amending Title 10 of the Shelby Municipal Code Adopting the Model Building And Technical Codes by Administrative Action and to Set Forth the Duties and Qualifications of the Building Inspector
• Resolution No. 1802 (2nd rdg) – levying 2010 Lighting District #35 assessment
• Resolution No. 1803 (2nd rdg) – levying 2010 Street Maintenance #1 assessment
• Resolution No. 1804 (2nd rdg) – levying 2010 Park Maintenance #1 assessment
• Resolution No. 1806 - approving and adopting the FYE 6/30/2011 budget
• Resolution No. 1807 – amending a clerical error in Resolution No. 1798

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• 2010-2011 Preliminary Budgets
• 2009-2010 Budget Revisions
1. Marias Valley Golf Fund, $13,224 – unanticipated revenue from early payoff of building loan
2. Police Pension Fund, $4,459 – unanticipated revenue from 2003 police pension annual payment

OTHER MATTERS
• Payroll Bi-Weekly Report, August, 2010
• 5 Year Engineering Bid Award
• Proclamation for International Walk to School
• Proclamation for Family Day
• Helena Sand & Gravel Change Order #4 for the Sanitary Sewer Outfall Project in the amount of $57,557.34 increasing the total contract to $1,581,768.44.
• Montana Essential Freight Rail Loan Program Recipient Agreement
• Toole County Commissions request to re-open alley
• Galena Street Sidewalks Project Bids

ADJOURN


Archives

Click on date
Aug 16 2010
Aug 2 2010
July 19 2010
July 6 2010
May 17 2010
May 3 2010
April 19 2010
April 5 2010
March 15 2010
March 1 2010
February 16, 2010
February 1, 2010
January 19, 2010
January 4 , 2010
December 21 , 2009
December 7 , 2009
November 16 , 2009
November 2 , 2009
October 19 , 2009
October 5 , 2009
September 28, 2009
September 8 2009
August 17 2009
August 6 2009
July 20 2009
July 6
June 15
June 1 2009

May 18 2009
May 4 2009
April 27 2009
April 20 2009
April 6 2009
March 16 2009
March 2 2009
Feb 17 2009
Feb 2 2009
Jan 20 2009
Jan 5 2009
Dec 15 2008
Dec 1 2008
Nov 17 2008
Nov 3 2008
Oct 20 2008
Oct 6 2008
Sept 15 2008
Sept 2 2008
Aug 18 2008
Aug 4  2008
July 28 2008
July 7 2008
June 16 2008

June 2 2008
May 19 2008
May 5 2008
April 21 2008
April 7 2008
March 17 2008

March 3 2008

Feb 19 2008
Feb 4 2008
Jan 22 2008

Jan 7 2008
 


Aug 16 2010
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARINGS – 1. 1st 2010-2011 BUDGET
2. FBI Janitorial Bids

APPROVAL OF MINUTES
• Regular Meeting, 8/2/2010

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, July 2010
• Tri-City Interlocal, June 2010

CLOSE PUBLIC HEARINGS
CITY ATTORNEY
• Ordinance No. 802 (2nd rdg) (amended)– Water Rate Increase
• Resolution No. 1801 – Authorizing termination of lease documents entered into with Wells Fargo Brokerage Services – North Water Tower Complex Lease
• Resolution No. 1802 – 2010 Levy re: Lighting Maintenance
• Resolution No. 1803 – 2010 Levy re: Street Maintenance
• Resolution No. 1804 – 2010 Levy re: Park Maintenance
• Resolution No. 1805 – Shelby Recovery Zone Designation

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Report for 7/31/10
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 7/31/10
• Annual Law Enforcement Budget
• Audit Publication, FY 2008-09

OTHER MATTERS
• First State Bank checking account setup authorization
• Weed Ordinance discussion
• Charles & Jacqueline Rohlf easement agreement
• Coons Property
• North Central Montana Rural Water System

ADJOURN


Aug 2 2010
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING–Water Rate Increase

APPROVAL OF MINUTES
• Regular Meeting, 7/19/2010

CLAIMS REPORT, 7/31/2010

BUILDING INSPECTOR REPORT, 7/31/2010

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Park & Rec Meeting, 7/26/2010

COMMUNITY DEVELOPMENT DIRECTOR

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Ordinance No. 802 (1st rdg) – Water Rate Increase
• Resolution No. 1799 – Water Rate Increase
• Resolution No. 1800 – Water System Revenue Bonds

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, July, 2010
• FBI Janitorial Bid Award
• Office Closure for Holiday – For the Friday after Thanksgiving Day (11/26/10). This would allow all city offices to close on this day and give employees the option to take a vacation day for that day, or work if they wish.
• Memorandum of Agreement between the City of Shelby and the MDOT for the development of a community transportation safety plan
• Helena Sand and Gravel change order #3 for the Sanitary Sewer Outfall Project – increase of $4,067.00 changing the contract to $1,524,211.10.

ADJOURN


July 19 2010
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 7/06/2010

CLAIMS REPORT, 6/30/2010 (final year end batch )

APPEARANCE REQUESTS
• Agenda Items – Norm Nelson, Fire Department
• Non Agenda Items – Josh Habets, Eagle Scout

COMMITTEE REPORTS
• Law Enforcement Report, June 2010
• City-County Planning Board, 7/12/2010 - CANCELED
• Safety Committee, 7/15/2010 - CANCELED

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 6/30/2010
• Pledged Securities 6/30/2010
• 2010-2011 Preliminary Budget

OTHER MATTERS
• FBI Janitorial Bid Award (?)
• KLJ bid award recommendation for Water Transfer and Disinfection Project, notice of awards, agreements and bid tabulations
Contract A – Swank Enterprises
Contract B – Maguire Iron, Inc
• Request for Engineering Qualifications – 5 year contract
 


July 6 2010
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 6/21/2010

CLAIMS REPORT, 6/30/2010

BUILDING INSPECTOR REPORT, 6/30/2010

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Safety Committee, 6/24/2010 CANCELED
• Park & Rec, 6/28/10

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Resolution No. 1797 – intent to increase water rates
• Resolution No. 1798 – annex property – Wayne & Patricia Schwenke

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, June, 2010
• Weed ordinance discussion
• Sanitary Sewer Outfall Project change order #2 for Helena Sand and Gravel – an increase of $13,491.88 and a decrease of $11,600.00 changing the contract to $1,520,144.10

ADJOURN


May 17 2010
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING – 1. Conditional Use application by Lloyd Omdahl and Ula Hilt- Omdahl to develop a mobile home park at 465 Glacier Avenue
2. Conditional Use application by Shane Bucher to open a chemical application business at his residence at 218 Plum Street

APPROVAL OF MINUTES
• Regular Meeting, 5/03/2010

CLAIMS REPORT, 4/30/2010 (missed at 5/03 mtg)
• Highway 2 Association Dues

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, April 2010
• Planning Board, 5/10/10

COMMUNITY DEVELOPMENT DIRECTOR (absent last mtg)

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 1792 – resolution supporting expansion of the designation of Theodore Roosevelt Expressway
• Resolution No. 1793 – resolution establishing an identity theft prevention program
• Ordinance No. 800 – resolution supporting expansion of the designation of Theodore Roosevelt Expressway

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Report for 4/30/10
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 4/30/10

OTHER MATTERS
• Helena Sand & Gravel Sanitary Sewer Outfall Change Order No. 1 decreasing the original contract of $1,519,674.50 by $1,422.28 to $1,518,252.22.

ADJOURN


May 3 2010
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 4/19/2010

CLAIMS REPORT, 4/30/2010

BUILDING INSPECTOR REPORT, 4/30/2010

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Park & Rec, 4/26/10

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Ordinance No. 799 - 2nd rdg – Amending the exemptions to the sidewalk, curb and gutter section of the Shelby Municipal Code
• Resolution No. 1791 – Placing a lien upon property for nonpayment of a frozen water meter fee

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, April, 2010

ADJOURN


April 19 2010
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
• MDOT Funding for the Industrial Park Rail Line

APPROVAL OF MINUTES
• Regular Meeting, 4/5/10

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, March 2010
• City-County Planning Board, 4/12/10
• Safety Committee Meeting & Employee Quarterly Meeting, 4/15/10

CLOSE PUBLIC HEARING

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 3/31/10
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 3/31/10

OTHER MATTERS

ADJOURN


April 5 2010
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
• TSEP, RRGL and FWP funding for projects

APPROVAL OF MINUTES
• Regular Meeting, 3/15/2010

CLAIMS REPORT, 3/31/2010

BUILDING INSPECTOR REPORT, 3/31/2010

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Safety Meeting, 3/18/10
• Park & Rec, 3/29/10

COMMUNITY DEVELOPMENT DIRECTOR

CLOSE PUBLIC HEARING

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, March, 2010
• Shelby Food and Craft Fair to use Historic City Hall Park from 7/22/10 to 9/16/10 each Thursday from 4 p.m. to 6 p.m.
• New DNRC Grant in the amount of $300,000 for additional work on the refinery site
• Addendum to the voluntary cleanup plan

ADJOURN
 


March 15 2010
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
• TSEP, RRGL and FWP funding for projects

APPROVAL OF MINUTES
• Regular Meeting, 3/1/10

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, February 2010
• City-County Planning Board, 3/8/10
o Board Reappointment-Larry Nelson, 2year term, expiring 3/31/2012

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 1790 – Authorizing the Mayor to submit an application to the MT Dept of Commerce for TSEP and RRGL assistance

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 2/28/10
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 2/28/10
• Annual Landfill Closure and Post Closure Deposit

OTHER MATTERS
• Personnel Policy Update – City Service Worker I, Grade 2a for on call position
• Homeland Security Building
• Barry Damschen Consulting, LLC Amendment No. 10 increasing the Landfill Engineering Consulting Services Contract by $200 per year - from $6,300 to $6,500

ADJOURN


March 1 2010
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 2/16/2010

CLAIMS REPORT, 2/28/2010

BUILDING INSPECTOR REPORT, 2/28/2010
• None

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
•
COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
•
CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, February, 2010
•
ADJOURN
 


February 16, 2010
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, January and February 2010

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 1/31/10
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 1/31/10


OTHER MATTERS
• Kadrmas, Lee & Jackson agreement 2/1/10-1/31/11 for stimulus funds services

ADJOURN
 


February 1, 2010
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 1/19/2010

CLAIMS REPORT, 1/31/2010

BUILDING INSPECTOR REPORT, 1/31/2010
• None

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Park & Rec, 1/25/10
• Safety Meeting, 1/28/10

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, January, 2010

ADJOURN


January 19, 2010
OPEN PUBLIC HEARING
• Tax Increment Financing District amended legal description

APPROVAL OF MINUTES
• Regular Meeting, 1/4/2010

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, December 2009
• City-County Planning Board, 1/11/10

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 1788 – Approving a revised legal description for the Shelby Industrial park-Fairgrounds Area Tax Increment Financing District
• Resolution No. 1789 – Authorizing the sale of City owned property

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 12/31/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 12/31/2009

OTHER MATTERS

ADJOURN


January 4 , 2010
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 12/21/09
CLAIMS REPORT, 12/31/2009
BUILDING INSPECTOR REPORT, 12/31/2009
• None
APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items
COMMITTEE REPORTS
• Park & Rec, 12/28/2009
COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Resolution No. 1787 –Authorizing the sale of the old Bitterroot School Property

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, December 2009

ADJOURN

 


December 21 , 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 12/7/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, November 2009
• Safety Committee Meeting, 12/17/09

CITY ATTORNEY
• Review deed documents for Blaine Benton Condominium project
• Resolution No. 1786 – Revised Legal Description for the Shelby Industrial Park-Fairgrounds Area Tax Increment Financing District and Providing for the Publication and Mailing of a Notice of Public Hearing

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 11/30/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 11/30/2009

OTHER MATTERS
• Discussion on Splash Park and Skateboard Park
• Change Order No. 1 = Petroleum Refining Company Refinery

ADJOURN


December 7 , 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 11/16/09

CLAIMS REPORT, 11/30/2009

BUILDING INSPECTOR REPORT, 11/30/2009
• None

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Safety Committee Meeting, 11/19/2009

COMMUNITY DEVELOPMENT DIRECTOR
Grants
• Safe Routes to School Grant Application
• Arbor Day Grant Application
• Montana DEQ Recycling Infrastructure Grant Application

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• Law Enforcement Budget

OTHER MATTERS
• Payroll Bi-Weekly Report, November 2009
• Arbor Day Proclamation- date set for April 30, 2010
• Old Bitterroot School property sale documents for Blaine-Benton Condominium project
• Bid Award for Petroleum Refining Company Refinery Site Remediation

ADJOURN


November 16 , 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 11/2/2009

APPEARANCE REQUESTS
• Agenda Items

• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, October 2009

CITY ATTORNEY
• Resolution No. 1785 – Bond Resolution

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 10/31/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 10/31/2009

OTHER MATTERS
• RFP 5 Year Architectural Services Award Recommendation

ADJOURN


November 2 , 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 10/19/09

CLAIMS REPORT, 10/31/2009

BUILDING INSPECTOR REPORT, 10/31/2009

APPEARANCE REQUESTS
• Agenda Items
• Jim Cordial
• Non Agenda Items

COMMITTEE REPORTS
• Safety Committee and Quarterly Employee Meeting, 10/22/2009
• Park & Rec, 10/26/2009

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Resolution No. 1784 – weed liens

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• Final 2009-2010 Budget
• Law Enforcement Budget

OTHER MATTERS
• Wastewater Project Bid Award Recommendation from KLJ
• Council meeting time
• Bitterroot School Deed, Trust Indenture and Letter of Agreement
• Review RFP for Architectural Services

ADJOURN


October 19 , 2009
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARINGS 2nd 2009-2010 BUDGET
Conditional Use Request for Daycare
APPROVAL OF MINUTES
• Regular Meeting, 10/5/2009

APPEARANCE REQUESTS
• Agenda Items
• Jim Cordial
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, September 2009
• City-County Planning Board Minutes, 10/13/09 (cancelled-no quorum)

CITY ATTORNEY
• Ordinance No. 798, 2nd rdg -An ordinance amending the junk and disabled or junk vehicles section of the Shelby Municipal Code, changing the written notice from fifteen (15) days to seven (7) days.

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 9/30/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 9/30/2009


OTHER MATTERS
• Walter Krutzfeld Estate property purchase
• Reappointment of Mayor Bonderud to the Heritage Condo Board for 4 year term
January 1, 2010 to December 31, 2013
• Property Purchase of Rainbow Hotel property, Buy Sell Agreement-Mary Ann Potter
• Property Sale of Lots 8 & 9, Block 46, Rosedale Addition, Trust Indenture-Jimmy Anderson
• Call for Bids-Shelby Refinery Special Provisions

ADJOURN


October 5 , 2009
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARINGS 1st 2009-2010 BUDGET
2009 SPECIAL ASSESSMENTS

APPROVAL OF MINUTES
• Regular Meeting, 9/28/09

CLAIMS REPORT, 9/30/2009

BUILDING INSPECTOR REPORT, 9/30/2009

APPEARANCE REQUESTS
• Agenda Items
• Blazing Arrows
• Non Agenda Items

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Resolution No. 1782- transfer appropriations and budget revisions for FYE 6/30/2009
• Resolution No. 1783- A resolution approving and adopting the budget for the City of Shelby, Montana, for fiscal year ending June 30, 2010
• Ordinance No. 798- An ordinance amending the junk and disabled or junk vehicles section of the Shelby Municipal Code, changing the written notice from fifteen (15) days written notice to seven (7) days.

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• Preliminary 2009-2010 Budget
• Preliminary Law Enforcement Budget from Toole County
• 2009 Special Assessments

OTHER MATTERS

ADJOURN

September 28, 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 9/8/2009

APPEARANCE REQUESTS
• Agenda Items
• Julie Martin
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, August 2009
• City-County Planning Board Minutes, 9/14/09

CITY ATTORNEY
• Resolution No. 1779, Lighting District Assessment
• Resolution No. 1780, Street Maintenance Assessment
• Resolution No. 1781, Park Maintenance Assessment

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 8/31/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 8/31/2009

OTHER MATTERS
• Payroll Bi-Weekly Report, August 2009
• Jim Anderson request to purchase city owned property at corner of 3rd St S & 6th Ave S
• Flesch Farms water & sewer easements
• North Central Montana Water Authority
• Cindy Simpson recommendation to hire weekend employees Cody Tasker and Rocky Gardipee
 



ADJOURN
September 8 2009
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
• Alley & Street Closures

APPROVAL OF MINUTES
• Regular Meeting, 8/17/09

CLAIMS REPORT, 8/31/2009

BUILDING INSPECTOR REPORT, 8/31/2009
• Order to demolish dangerous building at 436 Treasure Ave
• Review current weed ordinance

APPEARANCE REQUESTS
• Agenda Items
• Jim Cordial
• Non Agenda Items

COMMITTEE REPORTS
• Safety Committee Meeting, 8/20/09
• Park & Rec, 8/31/09

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Resolution No. 1772 – language amendment
• Resolution No. 1776 – 4th Street North closure
• Resolution No. 1777 – Bitterroot alley closure
• Resolution No. 1778 – property weed liens
• Ordinance No. 797 – amendments to Shelby Municipal Code

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, August 2009
• International Walk to School Day Proclamation
• Request from Sarah Clary to go back to 40 hour work week instead of present 30 hours
• MDOT Safe Routes to School Project Agreement Modification

ADJOURN
 


August 17 2009
ROLL CALL OF MEMBERS

OPEN SHOW CAUSE PUBLIC HEARING
Abatement of dangerous building located at 436 Treasure Avenue

APPROVAL OF MINUTES
• Regular Meeting, 7/6/2009

APPEARANCE REQUESTS
• Agenda Items
• Jim Cordial
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, July 2009

CITY ATTORNEY
• Resolution No. 1772 – authorizing a declaration of restrictive covenants on real property formerly known as the Shelby Petroleum Refinery site
• Resolution No. 1773 – adopting the final PER report and accepting the recommended funding scenario to complete wastewater system improvements
• Resolution No. 1774 – resolution of intent to close a portion of a street
• Resolution No. 1775 – resolution of intent to close a portion of an alley

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 7/31/09
• Pledged Securities 7/31/2009

OTHER MATTERS
• Tetra Tech contract for refinery
• KLJ Shelby Sidewalk Rehabilitation Project Amendment #3
• Buy & Sell Agreement with Ron DeMill & Christine DeMill re: 532 Liberty Ave

ADJOURN

 


August 6 2009
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
• MT Dept of Transportation TCEP – seeking funds for sidewalk improvements along the Roadrunner Recreation Trail
APPROVAL OF MINUTES
• Regular Meeting, 7/20/09

CLAIMS REPORT, 7/31/2009

BUILDING INSPECTOR REPORT, 7/31/2009
• No Permits Issued

APPEARANCE REQUESTS
• Agenda Items
• Jim Cordial
• Non Agenda Items

COMMITTEE REPORTS
• Park & Rec, 7/27/2009

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, July 2009
• Shelby Food Pantry Lease
• Office Closure for Holiday – For the Friday after Thanksgiving Day (11/27/09). This would allow all city offices to close on this day and give employees the option to take a vacation day for that day, or work if they wish.

ADJOURN


July 20 2009
ROLL CALL OF MEMBERS

OPEN SHOW CAUSE PUBLIC HEARING
Abatement of dangerous building located at 532 Liberty Avenue

APPROVAL OF MINUTES
• Regular Meeting, 7/6/2009

CLAIMS REPORT, 6/30/2009 (final year end batch )

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, June 2009
• City-County Planning Board, 7/13/09
• Safety Committee & Employee quarterly meeting, 7/16/09

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 6/30/09
• Pledged Securities 6/30/2009

OTHER MATTERS
• Farmers Market to use Historic City Hall Park from 7/23/09 to 9/10/09 each Thursday from 4 p.m. to 6 p.m.
• Shelby Border Patrol Facility Sale-Marcus & Millichap

ADJOURN


July 6
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 6/15/09

CLAIMS REPORT, 6/30/2009

BUILDING INSPECTOR REPORT, 6/30/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Resolution No. 1770 – Amending a clerical error in resolution No. 1756
• Resolution No. 1771 – Authorizing the sale of city owned property to Shelby Inn’s Holdings, LLC

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, June 2009
• Sale of North Water Tower Complex property
• Agreement documents for FBI building
• Carwash for SHS Cheerleaders 7/11 at the parking lot by Wells Fargo
ADJOURN


June 15
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 6/1/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, May 2009
• City-County Planning Board, 6/8/09

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 5/31/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 5/31/2009
OTHER MATTERS
• RFP for 3 year Janitorial Services for City Hall & Oilfield Ave Complex


ADJOURN


June 1 2009

ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 5/18/09

CLAIMS REPORT, 5/31/2009

BUILDING INSPECTOR REPORT, 5/31/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Safety Committee, 5/21/2009

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Resolution No. 1769 – USDA Funding

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, May 2009
• CCC/ Native American Inmates Investigation Report
• No Out of State Checks accepted at campgrounds
• KLJ Sidewalk Rehabilitation Project Amendment No. 2 in the amount of $9,600

ADJOURN


May 18 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 5/4/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, April 2009
• City-County Planning Board, 5/11/09

CITY ATTORNEY
• Ordinance No. 796, 2nd rdg - Snow Removal

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 4/30/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 4/30/2009

OTHER MATTERS
• SCA use of Williamson Park 8/20-8/23/09
• Catholic Church request to close Main Street between 5th & 6th Ave 6/7/09
• Bid award for property sale--Lot 4A, Block 24, Sullivan’s First Addition
131 West Central (old Commodore property) 3 bids were received
• Loading zone designation at 211 West Central

ADJOURN


May 4 2009
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
Montana Fish, Wildlife and Parks Recreation Trail Program funding for the Roadrunner Recreation Trail

APPROVAL OF MINUTES
• Regular Meeting, 4/20/09
• Emergency Meeting, 4/27/2009

CLAIMS REPORT, 4/30/2009

BUILDING INSPECTOR REPORT, 4/30/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT DIRECTOR

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Ordinance No. 796, 1st rdg - Snow Removal

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, April 2009
• Change Gary Sulenes employee status from temporary part-time to permanent part-time
• Amtrak Pedestrian Crossing
• KLJ recommendation for bid award on Shelby Industrial Park-Railroad Track Realignment-TP Construction in the amount of $201,635.94
• Sale of Property-110 1ST Ave SE, Walls/Rohlf property

ADJOURN


April 27 2009
Emergency Meeting
ROLL CALL OF MEMBERS

1) SRF Funding for Sewer Project

2) SRF Funding for Water Project

3) Resolution #1768, Shooting Project

ADJOURN


April 20 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 4/6/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• Law Enforcement Report, March 2009
• City-County Planning Board, 4/13/09
• Safety Committee Meeting & Employee Quarterly Meeting, 4/16/09

CITY ATTORNEY
• Ordinance No. 795, 2nd rdg - weed control
• Resolution No. 1763, MMIA Revised Interlocal Agreement
• Resolution No. 1764, MMIA Revised Workers’ Comp Program Agreement
• Resolution No. 1765, MMIA Revised Liability Coverage Program Agreement
• Resolution No. 1766, MMIA Revised Property Program Agreement
• Resolution No. 1767, MMIA Revised Employee Benefits Program Agreement

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judges Reports for 2/28/09 and 3/31/09
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 3/31/2009

OTHER MATTERS
• Sale of Property-Lot 4A, Block 24, Sullivan’s First Addition
• Amtrak Depot Pedestrian Crossing
• Helena Sand & Gravel change order #4 for Water Main Project
• KLJ Engineering Proposal for Sanitary Sewer Replacement

ADJOURN


April 6 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 3/16/2009

CLAIMS REPORT, 3/31/2009

BUILDING INSPECTOR REPORT, 3/31/2009

APPEARANCE REQUESTS
• Agenda Items

• Non Agenda Items

COMMITTEE REPORTS
• Safety Committee, 3/19/2009
• Park & Rec, 3/30/2009

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
• Ordinance No. 795, 1st rdg, weed control
• Resolution No. 1761, cash transfers
• Resolution No. 1762, snow removal lien

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, March 2009
• Arbor Day Proclamation- date set for April 24, 2009
• Spring Cleanup is scheduled for 4/26/09 thru 5/9/09
• Amendment No. 9 – Barry Damschen Consulting for Landfill - increasing the annual fee by $200 from $6,100 to $6,300.
• Old Middle School utilities split with School
• MMIA Risk Management Bulletin re: Wading Pool
• Planning Board Re-appointment of Scott O’Brien for 2 year term expiring 2/01/2011
• Healthy Youth Pledge
• Toole County and City of Shelby Memorandum of Understanding
• Project Team Progress Memorandum for March 2009

ADJOURN


March 16 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 3/2/2009

APPEARANCE REQUESTS
• Agenda Items
• Non Agenda Items

COMMITTEE REPORTS
• City-County Planning Board, 3/9/09
o Expiring Board Member Re-appointment – Scott O’Brien
• Law Enforcement Report, February 2009

CITY ATTORNEY
• Ordinance No. 794, 2nd rdg - amending snow & ice removal code
• Weed Ordinance?
• Resolution No. 1760 – proclaiming May 1st as Silver Star Banner Day

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 2/28/2009

OTHER MATTERS

ADJOURN


March 2 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
· Regular Meeting, 2/17/09

CLAIMS REPORT, 2/28/2009

BUILDING INSPECTOR REPORT, 2/28/2009
Show cause hearing on the following property
Ψ James Williamson, 228 Main Street
Lots 19 & 20; Block 4; Shelby Original Townsite

APPEARANCE REQUESTS

COMMITTEE REPORTS
· Park & Rec, 2/23/2009

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY
Ordinance for snow & ice removal

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
· Payroll Bi-Weekly Report, February 2009

· Sidewalk project bid award to AV Construction in the amount of $84,217.16

· Electrical bid award to Kronebusch Electric, Inc., 18 month agreement

· Renter Landlord water payment agreements

ADJOURN


Feb 17 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 2/2/2009

APPEARANCE REQUESTS

BUILDING INSPECTOR
• Show cause hearing on the following property
 James Williamson, 228 Main Street
Lots 19 & 20; Block 4; Shelby Original Townsite

COMMITTEE REPORTS
• Tri-City Interlocal Annual Meeting, 1/15/09
• City-County Planning Board, 2/9/09
Amended Subdivision Plat of Tract 13A of the Corrected Subdivision Plat of the Shelby Industrial Park Addition
• Law Enforcement Report, January 2009

CITY ATTORNEY
• Ordinance for snow & ice removal

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judge’s Report, 1/31/2009
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 1/31/2009

OTHER MATTERS
• City of Shelby Growth Policy Review, January 2009
• Kadrmas, Lee & Jackson Engagement Letter

ADJOURN


Feb 2 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 1/20/09

CLAIMS REPORT, 1/31/2009

BUILDING INSPECTOR REPORT, 1/31/2009

APPEARANCE REQUESTS

COMMITTEE REPORTS

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, January 2009

ADJOURN


Jan 20 2009
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 1/5/2009

APPEARANCE REQUESTS

COMMITTEE REPORTS
• City-County Planning Board, 1/12/09
• Safety Committee Meeting & Employee Quarterly Meeting, 1/15/09
• Law Enforcement Report, December 2008
CITY ATTORNEY
CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judge’s Report, 12/31/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 12/31/2008
OTHER MATTERS
• North Central MT Regional Water Authority Interim Water Service Request
ADJOURN
 


Jan 5 2009

ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
• Alley Closure and Shelby City Code

APPROVAL OF MINUTES
• Regular Meeting, 12/15/2008

CLAIMS REPORT, 12/31/2008

BUILDING INSPECTOR REPORT, 12/31/2008

APPEARANCE REQUESTS

COMMITTEE REPORTS
• Park & Rec, 12/29/2008

COMMUNITY DEVELOPMENT DIRECTOR

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 1759 – Alley Closure, Original School, Block 45
• Ordinance No. 793, 2nd rdg – Adopting Shelby City Codes of 2008

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, December 2008
• Handicap Parking
• Stop Signs on Main & 7th Avenue
• Old Refinery Cleanup Documents

ADJOURN


Dec 15 2008
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 12/1/2008

APPEARANCE REQUESTS

COMMITTEE REPORTS
• Law Enforcement Report, November 2008

CITY ATTORNEY
• Resolution No. 1758 – Intent to Close Alley, Original School, Block 45
• Ordinance No. 793

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judge’s Report, 11/30/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 11/30/2008

OTHER MATTERS
• Marias Valley Golf & Country Club Management Contract
• Shelby Chamber of Commerce business property lease renewal
• NETA business property lease renewal
• Handicapped Parking Request-Northtown Drug

ADJOURN


Dec 1 2008

ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 11/17/2008

CLAIMS REPORT, 11/30/2008

BUILDING INSPECTOR REPORT, 11/30/2008

APPEARANCE REQUESTS

COMMITTEE REPORTS
• Safety Meeting, 11/20/08

COMMUNITY DEVELOPMENT DIRECTOR

CITY ATTORNEY

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, November 2008
• Marias Valley Golf & Country Club Management Contract
• Alley Closure Request from Travis Clark

ADJOURN


Nov 17 2008
ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING – Industrial Tax Increment Financing District

APPROVAL OF MINUTES
• Regular Meeting, 11/3/2008

APPEARANCE REQUESTS

COMMITTEE REPORTS
• Law Enforcement Report, October 2008

CLOSE PUBLIC HEARING

CITY ATTORNEY
• 2nd Rdg Ordinance No. 792 - Creating an Industrial Tax Increment Financing District

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judge’s Report, 10/31/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 10/31/2008

OTHER MATTERS
• Remove Street Sign Request – Intersection of Main & 7th Ave
• Petition to Discontinue and Close Alley
• City of Shelby Water Rights Review
• Proposed Plan to Erect a Flag Pole at City Hall

ADJOURN


Nov 3 2008

ROLL CALL OF MEMBERS

OPEN PUBLIC HEARING
• Energy Park annexation
• Washington Avenue street closure

APPROVAL OF MINUTES
• Regular Meeting, 10/20/2008

CLAIMS REPORT, 10/31/2008

BUILDING INSPECTOR REPORT, 10/31/2008

APPEARANCE REQUESTS

COMMITTEE REPORTS
• Park & Recreation Meeting, 10/27/08

COMMUNITY DEVELOPMENT DIRECTOR

CLOSE PUBLIC HEARING

CITY ATTORNEY
• Resolution No. 1755 - annex Energy Park property into the municipal limits of the City of Shelby
• Resolution No. 1756 - close Washington Ave
• Resolution No. 1757 – correcting a zoning clerical error and designating zoning
• Ordinance No. 792 – creating a Industrial Tax Increment Financing District

CITY SUPERINTENDENT

CITY FINANCE OFFICER

OTHER MATTERS
• Payroll Bi-Weekly Report, October 2008
• Buy-Sell Agreement – Shelby Townhouse Inn & Town Pump
• Remove Street Sign Request – Intersection of Main & 7th Ave
• Sale of City property-335 & 337 6th Ave So (old Schnee/Porter residences)
• Personnel Policy Updates
• Petition to Discontinue and Close Alley
• City of Shelby water rights review
• Business Incubator

ADJOURN


Oct 20 2008
ROLL CALL OF MEMBERS

APPROVAL OF MINUTES
• Regular Meeting, 10/6/2008

APPEARANCE REQUESTS
• John Cummings of MMIA to present the City of Shelby with the Bob Worthington Risk Management Achievement Award

COMMITTEE REPORTS
• Law Enforcement Report, September and October 2008
• City-County Planning Board, 10/14/08

CITY ATTORNEY
• Resolution No. 1752 – Adopting the National Incident Management System
• Resolution No. 1753 – Calling for a public hearing on an ordinance establishing an industrial tax increment financing district
• Resolution No. 1754 – A vision, mission & guiding principles statement for the City of Shelby
• Resolution No. 1756 – A resolution calling for a public hearing on an ordinance establishing an industrial tax increment financing district

CITY SUPERINTENDENT

CITY FINANCE OFFICER
• City Judge’s Report, 9/30/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 9/30/2008

OTHER MATTERS
• Old Firehall Property Sale bid from Bryan Bechard in the amount of $80,000.00
• Subdivision Approval

ADJOURN


Oct 6 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 9/15/2008
CLAIMS REPORT, 9/30/2008
BUILDING INSPECTOR REPORT, 9/30/08
APPEARANCE REQUESTS
• Tony Hershey
COMMITTEE REPORTS
• Park & Recreation Meeting, 9/29/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
• Resolution No. 1747 - a weed lien resolution
• Resolution No. 1748 – a resolution of intent to annex property into the municipal limits of the City of Shelby (Energy Park)
• Resolution No. 1749
• Resolution No. 1750 – FBI Lease-Purchase Agreement
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Payroll Bi-Weekly Report, September 2008
• KLJ – Shelby Track Realignment Proposal
• Bid Opening-old firehall property sale
• Industrial Tax Increment Funding District
• Northern Montana Brownfields Coalition Brownfields assessment grant
• FBI Lease Documents: Account Control Agreement
Escrow Agreement
Site Lease
Lease-Purchase Agreement

ADJOURN


Sept 15 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 9/2/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Law Enforcement Report, August 2008
• City-County Planning Board, 9/8/08
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 8/31/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 8/31/2008
OTHER MATTERS
• Annexation of Port of Northern Montana Energy Park
• KLJ Supplemental Conditions for Engineering Services for Prairie and Valley Street Sidewalk Rehabilitation (Phase 2) in the amount of $7,600.00
ADJOURN


Sept 2 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING S – 2008 SPECIAL ASSESSMENTS
2nd 2008-2009 BUDGET
APPROVAL OF MINUTES
• Regular Meeting, 8/18/2008
CLAIMS REPORT, 8/31/2008
BUILDING INSPECTOR REPORT, 8/31/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Park & Recreation Meeting, 8/25/08
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 1740, 2nd rdg–2008 Lighting District #35 assessments
• Resolution No. 1741, 2nd rdg–2008 Street Maintenance #1 assessments
• Resolution No. 1742, 2nd rdg–2008 Park Maintenance District #1 assessments
• Resolution No. 1743- transfer appropriations and budget revisions for FYE 6/30/2008
• Resolution No. 1744- A resolution approving and adopting the budget for the City of Shelby, Montana, for fiscal year ending June 30, 2009
• Resolution No. 1745- A resolution relating to $650,000 water system revenue bonds
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• Preliminary 2008-2009 Budget
• 2008 Special Assessments
OTHER MATTERS
• KLJ Energy Park Phase I change order #1 increasing the base bid price by $12,944.80 from $461,164.00 to $474,108.80.
• City Attorney 2 year contract renewal - $2,000.00 per month
• Personnel Policy update – employee emergency call out pay
• Resignation letter from Jesse Lamb
• Donation of old firehall truck to the Town of Rygate
ADJOURN


Aug 18 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARINGS 1st 2008-09 BUDGET

APPROVAL OF MINUTES
• Regular Meeting, 8/4/2008
APPEARANCE REQUESTS
• Mike Pederson – grade increase request
COMMITTEE REPORTS
• Law Enforcement Report, July 2008
• Tri-City Interlocal, 7/31/08
• City-County Planning Board, 8/11/08
CLOSE PUBLIC HEARINGS
CITY ATTORNEY
• Ordinance No. 789 (2nd rdg) – Water Rate Increase
• Ordinance No. 790 (2nd rdg) – Sewer Rate Increase
• Ordinance No. 791 (2nd rdg) – Landfill Fee Increase
• Resolution No. 1740, 1st rdg–2008 Lighting District #35 assessments
• Resolution No. 1741, 1st rdg–2008 Street Maintenance #1 assessments
• Resolution No. 1742, 1st rdg–2008 Park Maintenance District #1 assessments
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 7/31/2008
• Preliminary 2008-2009 Budget Information
OTHER MATTERS
• Adoption of guidelines for Audrey Hendrickson Estate Emergency Assistance and Emergency Energy Assistance Programs
• Scope of work & Contract for Developer Days
ADJOURN


Aug 4  2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING–Water and Sewer Rate Increases
APPROVAL OF MINUTES
• Regular Meeting, 7/28/2008
CLAIMS REPORT, 7/31/2008
BUILDING INSPECTOR REPORT, 7/31/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Tri-City Interlocal Meeting, 4/17/08
COMMUNITY DEVELOPMENT DIRECTOR
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No. 789 (1st rdg) – Water Rate Increase
• Ordinance No. 790 (1st rdg) – Sewer Rate Increase
• Ordinance No. 791 (1st rdg) – Landfill Fee Increase
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Office Closure for Holidays – For the Friday after Thanksgiving Day (11/28/08) , the Friday after Christmas Day (12/26/08) and the Friday after New Years Day (1/2/09). This would allow all city offices to close on these days and give employees the option to take a vacation day for that day, or work if they wish.
• Updated delinquent curb and gutter list
• Sale of old firehall property
• Call for Bids-Safe Routes to School Sidewalk Upgrades
• Adoption of guidelines for Audrey Hendrickson Estate Emergency Assistance and Emergency Energy Assistance Programs
ADJOURN


July 28 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 7/07/2008
CLAIMS REPORT, 6/30/2008 (final year end batch )
APPEARANCE REQUESTS
• Mike Pederson – grade increase request
COMMITTEE REPORTS
• Law Enforcement Report, June 2008
• City-County Planning Board (canceled)
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 6/30/2008
• Pledged Securities 5/31/2008
OTHER MATTERS
• Request from Norman Benjamin to dedicate Cozy Meadow Lane to the City of Shelby.
• Request from Dwaine Iverson to reconsider the 4 way stop signs at 7th Ave. and Main Street and 7th Ave. and First Street North.
• Recreation pass policy change.
• Farmers Market to use Historic City Hall Park from 7/24/08 to 9/11/08 each Thursday from 4 p.m. to 6 p.m.
ADJOURN


July 7 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING–2ND ANIMAL CONTROL CODE CHANGE HEARING
APPROVAL OF MINUTES
• Regular Meeting, 6/16/2008
CLAIMS REPORT, 6/30/2008
BUILDING INSPECTOR REPORT, 6/30/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Minutes of the Park & Recreation Meeting, 6/30/08
CLOSE PUBLIC HEARING
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
• Resolution No. 1738 – a resolution of intention to increase the rates for the users of the municipal water system
• Resolution No. 1739 – a resolution of intention to increase the rates for the users of the municipal sewer system
• Resolution No. 1740 - water bond resolution
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Personnel Policy Updates, 7/07/2008
ADJOURN


June 16 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING– Zoning Change
APPROVAL OF MINUTES
• Regular Meeting, 6/2/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Law Enforcement Report, May 2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Resolution No. 1737 re: zone change for old Bitterroot School
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 5/31/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 5/31/2008
OTHER MATTERS
• Property Purchase (110 1st Ave So)
• Shelby Refinery Cleanup Plan-Tetra Tech EM Inc.
• Change Order #1 for Helena Sand & Gravel for the Water Main Improvement Project, reducing the original contract amount by $206,716.55, from $1,488,488.00 to $1,281,771.45.
ADJOURN


June 2 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING–Zone change for old Bitterrrot School property
APPROVAL OF MINUTES
• Regular Meeting, 5/19/2008
CLAIMS REPORT, 5/31/2008
BUILDING INSPECTOR REPORT, 5/31/08
APPEARANCE REQUESTS
• Charles Rohlf re: property located at 110 1st Ave So.
COMMITTEE REPORTS
• Minutes of the Park & Recreation Meeting, 5/27/08
CLOSE PUBLIC HEARING
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
• Resolution No. 1736 re: authorizing the sale of city property, lots 1-4, Block 19, Johnson’s Second Addition
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Supplemental Conditions Contract for KLJ Engineering Services for Waste Water System Improvements in the amount of $23,000.00
• Engineer’s Recommendation for Bid Award for Energy Park Phase 1
ADJOURN


May 19 2008
ROLL CALL OF MEMBERS
OPEN PUBLIC HEARING–Roadrunner Recreation Trail
APPROVAL OF MINUTES
• Regular Meeting, 5/5/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Law Enforcement Report, April 2008
• City-County Planning Board, 5/12/2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
• Ordinance No. 788 (2nd rdg) – removal of animal excrement
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 4/30/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 4/30/2008
OTHER MATTERS
• Animal Control Code Review
ADJOURN


May 5 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 4/21/2008
CLAIMS REPORT, 4/30/2008
BUILDING INSPECTOR REPORT, 4/30/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Tri-City Interlocal Meeting, 4/17/08
• Safety Committee Meeting Minutes, 4/24/08
• Minutes of the Park & Recreation Meeting, 4/28/08 with fee changes
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
• Resolution No. 1736 – Notice of Bid Award for Shelby Water Project
• Ordinance No. 788 – removal of animal excrement
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Old Bitterroot School bid award
• Housing Loan Assumption – 305 8th Ave N
• Stick-built building permit waiver
ADJOURN


April 21 2008

ROLL CALL OF MEMBERS
OPEN 2ND PUBLIC HEARING–Wastewater Infrastructure & Recreation Trail
APPROVAL OF MINUTES
• Regular Meeting, 4/07/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Law Enforcement Report, March 2008
• City-County Planning Board, 4/14/2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 3/31/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 3/31/2008
OTHER MATTERS
• Old Bitterroot School bid proposal recommendation
• Bid award recommendation for the former Shelby Refinery Site
• Payroll Bi-Weekly Report, April 2008
ADJOURN


April 7 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 3/17/2008
CLAIMS REPORT, 3/31/2008
BUILDING INSPECTOR REPORT, 3/31/08
APPEARANCE REQUESTS
• Don and Debbie Borer-re: curb stop repair at 240 1st Ave SE
• Kurt Brauchle-re: storage shed for swim team
COMMITTEE REPORTS
• Safety Committee Meeting Minutes, 3/20/08
• Minutes of the Park & Recreation Meeting, 3/24/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• KLJ engineering services contract for Shelby track preliminary storm water design and site grading in the amount of $14,370 to be split three ways between the City of Shelby, School District #14 and the Booster Club at $4,790 each.
• Payroll Bi-Weekly Report, March 2008
ADJOURN


March 17 2008
ROLL CALL OF MEMBERS
BID OPENING-Property Proposals for 622 Granite Avenue, formerly Bitterroot School
OPEN PUBLIC HEARING – TSEP funding for wastewater infrastructure improvements
1ST of 2 public hearings
APPROVAL OF MINUTES
• Regular Meeting, 3/3/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Law Enforcement Report, February 2008
CLOSE PUBLIC HEARING
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 2/29/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, 2/29/2008
OTHER MATTERS
• KLJ engineering services contract for Shelby track preliminary storm water design and site grading in the amount of $14,370 to be split three ways between the City of Shelby, School District #14 and the Booster Club at $4,790 each.
 


March 3 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 2/19/2008
CLAIMS REPORT, 2/29/2008
BUILDING INSPECTOR REPORT, 2/29/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Minutes of the Park & Recreation Meeting, 2/25/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Payroll Bi-Weekly Report, February 2008
• MATL
• Cost estimate for RDG Grant Application preparation
ADJOURN
 


Feb 19 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 02/04/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
• City-County Planning Board, 2/11/2008
• Law Enforcement Report, January 2008
CITY ATTORNEY
• Resolution No. 1733 - weed lien
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 1/31/2008
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, 1/31/2008
OTHER MATTERS
ADJOURN


Feb 4 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 1/22/2008
CLAIMS REPORT, 1/31/2008
BUILDING INSPECTOR REPORT, 1/31/08
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Minutes of the Park & Recreation Meeting, 1/28/08
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Payroll Bi-Weekly Report, January 2008
• Interlocal Agreement for automated sanitation collection system
ADJOURN


Jan 22 2008
ROLL CALL OF MEMBERS
APPROVAL OF MINUTES
• Regular Meeting, 01/07/2008
APPEARANCE REQUESTS
COMMITTEE REPORTS
• City-County Planning Board, 1/14/2008
• Law Enforcement Report, December 2007
CITY ATTORNEY
CITY SUPERINTENDENT
CITY FINANCE OFFICER
• City Judge’s Report, 12/31/2007
• Statement of Expenditures, Revenues, Cash Report, Project Budgets, Investment, Pledged Securities 11/30/2007 & 12/31/2007
OTHER MATTERS
• Sarah Clary request for continuation of part-time hours
• Committee appointments:
• North Central Montana Regional Water Authority
• TD&H water system improvements contract amendment #3
Increases final design and bidding phase by $11,966 from $79,768 to a total of $91,734.
Increases construction phase contract by $10,617, from $69,685 to a total
of $80,302.
ADJOURN


Jan 7 2008

ROLL CALL OF MEMBERS
OATH OF OFFICES
• Council Members Doane, Kimmet and Hawbaker
APPROVAL OF MINUTES
• Regular Meeting, 12/17/2007
CLAIMS REPORT, 12/31/2007
BUILDING INSPECTOR REPORT, 12/31/07
APPEARANCE REQUESTS
COMMITTEE REPORTS
• Safety Meeting, 12/27/2007
COMMUNITY DEVELOPMENT DIRECTOR
CITY ATTORNEY
• Ordinance No. 787, 2nd rdg - rescinding Ord. 785 pertaining to animals
CITY SUPERINTENDENT
CITY FINANCE OFFICER
OTHER MATTERS
• Payroll Bi-Weekly Report, December 2007
ADJOURN

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Links

Senator Max Baucus
www.baucus.senate.gov

Senator John Tester
www.tester.senate.gov/

Dennis Rehberg
www.house.gov/writerep/

leadershipforhealthycommunities.org/actionstrategies

ChampionsPark

Port Authority

Shelby Schools

KSEN

Toole County Shelby Track Project

Shelby Area Job

Corrections Corp.

Marias Medical Center

Marias Museum

Chamber of Commerce

 Shelby Promoter

Marias Valley Golf & C.C.

Community Calendar Toole County Transit

Community Video
Need Real Player for Video
 

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Last modified: 09/02/10.